Clerk & Recorder Technician Job Vacancy in Moffat County Craig, CO 81625 – Latest Jobs in Craig, CO 81625

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Company Name : Moffat County
Location : Craig, CO 81625
Position : Clerk & Recorder Technician

Job Description : MOFFAT COUNTY, COLORADO
CLASS SPECIFICATION
_______________________________________________________________________________________________
CLASS TITLE: CLERK/RECORDER TECHNICIAN REVISED DATE: 00/02
DEPARTMENT: CLERK AND RECORDER SUPERCEDES DATE: 02/01
REPORTS TO: CLERK/RECORDER SUPERVISOR FLSA STATUS: N
_______________________________________________________________________________________________
PLEASE NOTE: To officially be considered an applicant for this position, you are required to apply on the following Moffat County link:
https://www.colorado.gov/pacific/moffatcounty/employment-opportunities-20
Closing Date: Monday March 21, 2022
JOB SUMMARY:
Performs a variety of administrative and clerical functions associated department functions, including: processing motor vehicle transactions; issuing marriage licenses; creating and maintaining voter records and assisting in election processes; processing business transactions; and performing various related tasks in support of department functions.
ESSENTIAL JOB FUNCTIONS: (All responsibilities may not be performed by all incumbents.)
Processes motor vehicle transactions, including, but not limited to: reviewing official and legal documents; calculating fees and taxes; entering information into computer system; researching historical data; cashiering; issuing permits; mailing information; corresponding with citizens, car dealers, etc., to obtain needed information; creating, organizing and maintaining filing systems; notarizing documents; filing and tracking duplicate registrations and titles; issuing regular and special plates; and processing renewals, registrations, chattel mortgages, various titles, lien information, special identification numbers, trailers, handicap plates and placards.
Interviews, screens, greets visitors and directs them to the appropriate area or individual; may answer various inquiries personally; provides information on departmental services and functions; assists visitors in making copies.
Issues marriage licenses and collects required fees; verifies identification, address and related information.
Processes and prepares vehicle titles and renewals, including: inspecting titles; assuring appropriate taxes have been paid or are collected; completing cards; entering information into computer database; issuing plates; printing and filing title copies and collecting fees.
Processes vehicle titles, renewals, replacement plates and temporary permits for vehicles, trailers and heavy equipment owned by organizations; maintains databases and track titles.
Prepares complex, routine and non‑routine reports utilizing a variety of software; receives, sorts, and summarizes material for the preparation of reports; prepares work reports; develops charts and graphs; prints various reports; relays and interprets administrative decisions, policies and instructions.
Enters information into a computer terminal; uses the computer system to retrieve a variety of daily, monthly and yearly reports; maintains routine financial records.
Formats and types letters, memos, labels, agendas, notices, reports, or other correspondence on a computer or typewriter and proofs correspondence and related documents of staff.
Opens, stamps, sorts, and distributes incoming mail; prepares and processes outgoing mail, mass mailings, etc.; determines appropriate routing for correspondence.
Organizes and maintains various filing systems.
Composes correspondence in accordance with standard policies; answers various inquiries; explains policies and procedures and arranges appointments; processes orders and updates manuals; processes routine and non‑routine matters independently.
Reports administrative and/or operational problems to supervisor.
May deal with sensitive and confidential personnel matters at the direction senior level staff and/or the department director.
IMPORTANT JOB FUNCTIONS:
Photocopies reports, memos, and other various documents for requesting parties; develops various forms.
Disseminates a variety of information to various agencies, divisions, or departments via telephone, mail or FAX.
May serve as backup for other positions within the department.
Performs other related duties as assigned.
MATERIAL AND EQUIPMENT USED:
General Office Equipment Computer Adding Machine Postage Machine
Cash Register Laminator Map Copier
Microfiche Reader, Printer and/or Camera Dictation Equipment
MINIMUM QUALIFICATIONS REQUIRED:
Education and Experience:
High School diploma or GED; and,
One to two years of progressively responsible related experience; or,
Any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job.
Licenses and Certifications:
Notary Public (depending on assignment)
KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of:
Applicable state, federal and local ordinances, laws, statutes, rules and regulations.
Colorado Department of Revenue title and registration processes and procedures.
Legal documents, security agreements and title documents.
Correct English usage, including spelling, grammar, punctuation, and vocabulary.
Internal departmental policies and procedures.
External governmental bodies and agencies related to area of assignment.
Office administrative and secretarial practices and procedures, and the operation of standard office equipment, including a computer.
All computer applications and hardware related to performance of the essential functions of the job.
Standard business arithmetic, including percentages and decimals.
Record keeping, report preparation, filing methods and records management techniques.
Skill in:
Preparing clear and concise reports, correspondence and other written materials.
Using tact, discretion, initiative and independent judgment within established guidelines.
Analyzing and resolving office administrative situations and problems.
Researching, compiling, and summarizing a variety of informational and statistical data and materials.
Speaking and reading Spanish (depending on assignment).
Organizing work, setting priorities, meeting critical deadlines, and following up on assignments with a minimum of direction.
Applying logical thinking to solve problems or accomplish tasks; understanding, interpreting and communicating complicated policies, procedures and protocols.
Using a computer to accurately and rapidly enter and retrieve data and information.
Communicating orally and in writing with internal staff, citizens, and other departmental staff in order to give and receive information in a courteous manner.
Operating and routine maintenance of general office machines such as copiers, facsimile machines, and telephone systems.
Mental and Physical Abilities:
Ability to read and interpret documents such as operation and maintenance instructions, procedure manuals, and so forth.
Ability to understand and carry out written and oral instructions, giving close attention to detail and accuracy.
Ability to establish and maintain effective working relationships with others.
Ability to draft and type correspondence.
Ability to add, subtract, multiply and divide whole numbers, common fractions and decimals.
Ability to deal with problems involving several concrete variables in standardized situations.
While performing the essential functions of this job, the incumbent is regularly required to sit; use hands to finger, handle or feel objects; reach with hands and arms; speak and hear; and push, pull and/or lift up to 10 pounds frequently and up to 50 pounds occasionally.
Working Conditions:
Work is performed in a normal office environment with little exposure to outdoor temperatures or dirt and dust.
The incumbent’s working conditions are typically moderately quiet, but can become loud when dealing with irate customers.
Job Type: Full-time
Pay: $15.93 – $19.91 per hour
Benefits:

401(k)
401(k) matching
Dental insurance
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Vision insurance

Schedule:

8 hour shift
Monday to Friday

Work Location: One location

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