Event Coordinator Job Vacancy in The Ranch at Rock Creek Philipsburg, MT 59858 – Latest Jobs in Philipsburg, MT 59858
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Company Name : The Ranch at Rock Creek
Location : Philipsburg, MT 59858
Position : Event Coordinator
Job Description : Primary Purpose of Position
The Events Coordinator position will plan, organize and help execute events for large groups. This position will work under the Events Manager, and should be present during event executions.
Essential Duties and Responsibilities
Have intimate knowledge of all on-Ranch activities and function spaces.
Be the point of contact, communicate to group and/or group contact via email, phone calls and in person to ensure that the group itineraries are accurately maintained.
Prepare for each catering/group arrival, prepare pickup, billing information, deposits, filing, VIP information, correspondence, etc…; interact with booking contacts as needed. Correctly record catering/group rooms and revenue in the property management system.
Create and update catering/group block notes to provide relevant data pertaining to all reservations and coordinate with other departments as needed to provide reservation information and needs as specified in contract.
Attend Resume/BEO meeting and group pre-convention meetings.
Develops and distributes in-house Banquet event orders, Resumes, pre and post events and makes all necessary revisions.
Education/Experience
Experience working at the Ranch at Rock Creek (Preferred)
1 year of experience working in a similar role (Preferred)
Working knowledge of Delphi and SMS (Preferred)
Track record of delivering exceptional guest or client experience (Required)
Proficient in Microsoft Word, Excel and Power Point (Required)
Appropriate professional appearance and demeanor (Required)
Excellent organization skills (Required)
Driver’s License
Special Skills/Physical Demand
Utilization of appropriate interpersonal skills to guide and coordinate the efforts of individuals to gain the desired results. Assist individuals to understand and appreciate the relationship of their roles to the broader organization perspective.
Considerate of the feelings and needs of other and responds to the needs of others with a sense of urgency.
Willingness to do what it takes to get the job done right focusing on problem prevention for individual or group efforts.
Ability to perform assignments with minimal supervision and focus attention on details to ensure superior performance.
Ability to ensure security and confidentiality of guest and company information.
Effective expression in individual or group situations (includes gestures and non-verbal communications).
Effective expression of thoughts and messages in written format (includes clarity, grammar, spelling, conciseness etc.).
Ability to extract information in oral communication to clarify communication through questioning, restating what was heard.
A team player who facilitates inter-department and inter-ranch cooperative actions consistent with overall ranch objectives.
This job description is intended to convey information essential to understanding the scope of the position and it is not intended to be an exhaustive list of skills, efforts, duties, responsibilities or working conditions associated with the position. Management may assign or reassign duties and responsibilities to this job at any time.
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