Executive Assistant Job Vacancy in Ally Waste Mesa, AZ 85206 – Latest Jobs in Mesa, AZ 85206
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Company Name : Ally Waste
Location : Mesa, AZ 85206
Position : Executive Assistant
Job Description : About the Company
Ally Waste Services is a premium provider of valet trash services to apartment complexes
throughout the United States. Our mission is to enable an elevated lifestyle for our clients and
create growth opportunities for our team. We are a fast-growing company with an energetic
culture – a great place to work!
We are looking for an executive assistant to support our executive team. This position will
manage business-related tasks for the team such as creating reports, organizing travel, creating
supply orders and other organizational tasks. To do this role properly you should have a
detailed understanding of the full Microsoft Office suite, G-Suites and be able to quickly and
accurately solve problems. Preference will be given to someone with prior experience as an
executive or administrative assistant.
Responsibilities:
Preparing financial statements, reports, memos, invoices letters, and other documents.
Answering phones and routing calls to the correct person or taking messages.
Handling basic bookkeeping tasks.
CRM system data input and updates.
Filing and retrieving corporate records, documents, and reports.
Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
Helping prepare for meetings.
Accurately recording minutes from meetings.
Greeting visitors and deciding if they should be able to meet with executives.
Reading and analyzing incoming memos, submissions, and distributing them as needed.
Making travel arrangements for executives.
Ordering supplies and managing a records database.
Opening, sorting and distributing incoming faxes, emails, and other correspondence.
Provide general administrative support.
Annual event planning for corporate outings.
Shipping to various locations.
Executive Assistant Requirements:
Proven experience as an executive assistant or other relevant administrative support experience.
In-depth understanding of the entire MS Office suite and G-Suites.
Ability to organize a daily workload by priorities.
Must be able to meet deadlines in a fast-paced, quickly changing environment.
A proactive approach to problem-solving with strong decision-making skills.
Professional level verbal and written communications skills.
Knowledge of office administrator responsibilities, systems and procedures
Excellent time management skills and ability to multitask and prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills in a fast-paced environment
A creative mind with an ability to suggest improvements
High School diploma; additional qualification as an Administrative assistant or Secretary will be a plus
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