Executive Assistant Job Vacancy in Flatiron Construction Corp Broomfield, CO 80021 – Latest Jobs in Broomfield, CO 80021
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Company Name : Flatiron Construction Corp
Location : Broomfield, CO 80021
Position : Executive Assistant
Job Description : Overview:
As the Executive Assistant, you will provide executive administrative support, travel and expense administration and project tracking and communication to Divisions or Company-wide. What you will be doing:
Provides executive administrative support, including data gathering, reporting, travel and expense coordination, project tracking and assists with company-wide and divisional communications.
Collects and coordinates project status and program updates for executive review within prescribed timeframe and distribute to division or company as directed.
Analyzes data and information collected to proactively support and recommend efficiencies and cost savings to executive leadership.
Arranges domestic and international detailed travel plans and itineraries, including multi-segment and international booking, compiles documents for travel-related meetings.
Collects, tracks and submits documentation for executive travel and expense reports in a timely and accurate manner.
Perform additional assignments per management’s direction.
Arranges programs, events, or conferences including coordination of facilities and caterers, issuing information or invitations, coordinating speakers, and controlling event budgets.
Creates presentations and communications using gathered data, spreadsheets, information and guidance from executive leadership.
Manages executive emails, messages, mail, calendar and schedule for one or more executive as assigned.
Maintains knowledge of Company’s values and strategic plan.
Support published corporate policies.
What we are looking for:
High School Diploma or GED required.
Ability to speak spanish preferred.
Bachelor’s Degree preferred.
10+ years administrative experience supporting senior leadership in a multi-country organization required.
Project tracking, reporting and program coordination experience required.
Expert knowledge and ability in MS Office Suite, including Word, Excel, PowerPoint, SharePoint and Visio required.
Knowledge of construction project management scheduling and project controls software preferred, including HCSS Heavy Job, Procore, JD Edwards, etc.
Strong communication and presentation skills required.
Technical and professional writing and correspondence skills required.
Subject matter expertise in travel and expense report procedures, company requirements and efficiencies preferred.
Able to maintain strict confidentiality with company and personnel matters.
Why work for us:
Some of the benefits you may be eligible for as a Flatiron employee are:
Comprehensive compensation package and paid time off program
Industry leading 401(k)/RRSP
Medical/Extended Health Care, Dental, Vison and/or Provincial Medical
Wellness benefits & Employee Assistance Program
Tuition Reimbursement Program
Flatiron is an EEO/AA/ADA/Veterans employer.
Salary Min: USD $72,300.00/Yr. Salary Max: USD $103,300.00/Yr.
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