Executive Assistant Job Vacancy in Properly (Canada) Toronto, ON – Latest Jobs in Toronto, ON

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Company Name : Properly (Canada)
Location : Toronto, ON
Position : Executive Assistant

Job Description : We’re looking for an Executive Assistant to be the operational force that powers our CEO. Your mission is to ensure that our CEO is able to focus his energy on the most high leverage activities for the business, and to act as a force multiplier to his effectiveness.About Properly: At Properly, we are on a mission to make real estate customer-centric. We envision a future in which real estate transactions involve dramatically less friction and surprising simplicity and where Properly is the first choice of all Canadians throughout the entire experience of buying, selling and owning a home. Check out our CEO’s note (https://bit.ly/Properlynorms) on the culture we are trying to craft at Properly. Properly is headquartered in Toronto. We have a foundation of experienced operators on our team (Uber, Wealthsimple, Bench, Tophat, Wave, Shopify, Ritual, Blackberry, Bain).We have raised $160 million in funding from investors like Bain Capital Ventures, Intact Ventures, FJ Labs, Prudence, Golden Ventures, AlleyCorp (Kevin Ryan), Silicon Valley Bank and many prominent angel investors including Mike Katchen (co-founder and CEO of Wealthsimple), Spencer Rascoff (co-founder and former CEO of Zillow), and Eric Wu (co-founder and CEO of Opendoor).Recently, Drew & Jonathan Scott, as seen on the Property Brothers, have also joined Properly as both partners and investors. (https://bit.ly/TheScottBrothers)We are a company that values and celebrates diverse experiences and perspectives because they make our team more successful. If some of the below doesn’t line up perfectly with your experiences, however this role really speaks to you or you feel like you strongly demonstrate our cultural norms, we definitely want to hear from you!What you will do: Manage an active calendar, coordinate internal and external meetings, prepare agendas, take notes, and track follow-up action items. Work to ensure that the CEO is optimizing his time based on what is most aligned with company priorities and the needs of the teamBe the “go-to” person for internal and external activities involving the CEOCollecting and driving a list of key decisions the CEO needs to make each day, such as: things that need to be signed, documents to be reviewed, important emails to be read and processed, invitations, deadlines, reminders, etc.Ensure that the CEO is prepared for meetings by conducting research and synthesizing lots of information from various sources into easy to understand briefingsManage the CEO’s inbox and communicate directly, on behalf of the CEO, with external and internal stakeholdersAssist the CEO with ad hoc projects and tasks as needed, including the coordination of team activities and booking travelCreate and manage internal company-wide processes as the company grows (e.g. ensuring we have a robust internal company wiki that is consistently used, organizing our Slack, etc.).Coordinate our weekly company All Hands meeting by ensuring that relevant team members have populated their content, managing the calendar of weekly “spotlights”, etc.Design and implement the CEO’s operating cadence with the team (weekly meetings, one-on-ones, off-sites, board meetings, etc.)Anticipate needs of the CEO and the organization and act as a resource to help support critical business activitiesSupport onboarding of new employees joining the teamWhat we are looking for: Based in Toronto3+ years of experience as an Executive Assistant within a professional services firm or to a C-level executiveHighly proficient in Google Suite, Slack and ZoomCurious, cheerful, intuitive, and relentlessly resourcefulSelf-motivated, proactive, and able to work under minimal supervisionAmazing communicator with excellent writing skills (you should be a better writer than the CEO)Organized, extremely detail-oriented, and process-orientedGreat listener. Strong at processing input and converting into action itemsProject manager who rolls up their sleeves and keeps the (many) trains running on track and on timeHigh integrity – you understand the value of confidentiality and pride yourself on being trustworthyA desire to truly understand our business, the various personalities and teams, and the systems that we use, so that you can effortlessly navigate the company to achieve whatever your mission is at the timeFlexibility and desire to work in a fast-paced startup environment. Urgent requests will sometimes come at odd hours and over weekends; by no means is there an expectation that you are working all the time, but you’ll need to be willing to jump in outside of normal business hours from time to timeAt Properly, you’ll have: Competitive cash and equity compensationUnlimited vacation days and a flexible work day; we care about outcomes over scheduleTeam events and social activitiesTop of market maternal and paternal leaveAttractive healthcare benefits for you and your family starting day onePersonal development budget; we support our team members’ growthWFH stipend; in addition to the essentials including monitor, laptop, accessoriesEmployee discount on Properly’s servicesJob Type: Full-time

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