Executive Assistant Job Vacancy in Skyline Group Perth, ON – Latest Jobs in Perth, ON

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Company Name : Skyline Group
Location : Perth, ON
Position : Executive Assistant

Job Description : Skyline Group is a Canadian company that manufactures and sells roof safety and access systems such as permanent ladders, guardrail, and walkway systems to clients throughout Canada. Skyline Group is looking for a qualified candidate to fill the role of Executive Assistant.The Executive Assistant is responsible for providing overall administrative and organizational support to the Executive, and project management for ongoing projects. The Executive Assistant is also required to maintain confidentiality and professionally interact with employees, management, and clients.A qualified candidate should have:Ability to comprehend and record information quickly.Exceptional attention to detailProven experience with task management and follow-upAbility to learn quicklyAbility to handle sensitive information with discretionStrong interpersonal skills. Able to communicate with employees and departments on behalf of the Executive in a professional, results oriented manner.Ability to work in a fast-paced environmentBusiness acumen and ability to exercise tact, sound judgement, time & task management, and prioritizationCommunicationsAct as the gatekeeper for internal and external contacts, including vendors, colleagues, clients, and customersOversee all incoming and outgoing communications, including emails, phone calls, reports, and internal correspondenceAbbreviate emails and research and respond appropriatelyCalendars & MeetingsPlan and organize events that take place externally, such as fundraisers, sporting tournaments, and appreciation eventsAttend various meetings and record/distribute minutes including board meetingsKeep the Executive’s calendar up-to-date, including adding events, rescheduling appointments and providing daily briefings including internal and external meetings with attendees as requested including logistics as neededArrange a regular cadence of meetings including company meetings etc. taking notes and action items and ensuring they are followed up – including facilities and refreshmentsPrepare and share meetings materials in a timely mannerFollow-up and Task ManagementDelegate and follow up on action items that fall within realm of responsibilityFollow-up. Help the Executive implement the company agenda, including tracking and assisting items on company Gantt charts and help to ensure they are done on timeProjects & ReportingConduct research and create reports on various topics based on the needs of the ExecutivePrepare documents and reports including things such as spreadsheets for budgets, grants, drafting, editing, proofreading, and formatting of both routine and non-standard letters, memoranda, reports, presentations, etc.Special projects as assigned by Executive. Other large-scale projects as assigned which may include (but not be limited to) research, organization, procedures, ITProcurement and ExpensesRun inventory forecast for review by Executive. Place purchase orders based on direction as a result of the review.Sourcing & Procurement of special itemsOversee the approval of department expenses, including the review of employee expense claims for accuracy and adherence to policy on behalf of ExecutiveGeneralKeep handbook up to date and ensure accuracyFile important documents, such as reports, meeting notes, emails, and lettersKeep important information and documents organized physically, and electronicallyMaintain a high degree of discretion and confidentialityAnticipate problems, provide quick solutions to maximize Executive’s timeFollow company policies and proceduresOther tasks or duties as requestedJob Type: Full-timeSalary: $55,000.00-$65,000.00 per yearBenefits:Dental careExtended health careRRSP matchVision careSchedule:Monday to FridayApplication question(s):Will you able to reliably commute to Perth, ON for this position?Experience:Executive Assistant: 2 years (preferred)

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