Executive Assistant to CEO Job Vacancy in Family Enterprise Canada Oakville, ON – Latest Jobs in Oakville, ON

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Company Name : Family Enterprise Canada
Location : Oakville, ON
Position : Executive Assistant to CEO

Job Description : TITLE: Executive Assistant / Office AdministratorREPORTS TO: President & CEOLOCATION: Oakville, ON (Hybrid)STATUS: Fulltime PermanentAs a significant driver of economic growth – accounting for 7 million jobs and 50% of private sector GDP – the future health and growth of the Canadian economy is dependent on the strength and success of a vibrant family enterprise community. Family Enterprise Canada supports, nurtures and provides a unified voice to this vital sector, while offering enterprising families and designated Family Enterprise Advisors (FEAs) the opportunity to be a part of a dynamic, thriving community.Family Enterprise Canada (FEC) is a national not-for-profit membership organization for business families and their advisors. FEC offers a variety of education, programing and support forums including peer advisory groups, educational workshops, seminars, webinars, conferences and online resources. Family Enterprise Foundation(FEF) is our registered charitable arm that focuses on funding leading-edge family enterprise research and program development, as well as building overall awareness of the importance of family enterprise to our Canadian economy.SUMMARY OF ROLE: Reporting to the President & CEO, this role will include day to day executive administrative duties, office administration duties, supporting Board of Directors, and supporting the leadership team on an ad hoc basis.The combined role will require the successful candidate to work collaboratively with at all remote and on-site staff. The role is essential to office operations and as a helpful, thoughtful first interaction with members, prospects and other organizations/stakeholders that interact with Family Enterprise Canada.WHO WE ARE LOOKING FOR: The successful candidate must be innovative, creative, social, confident, have a great sense of humor, accustomed to working with tight deadlines, managing competing priorities, highly organized with attention to every detail an absolute must! All this and You’ve never said “that’s not my job” when asked for help… this might be a great fit for you.RESPONSIBILITIES: Provide executive administrative support to the President & CEO including: Assisting with the CEO’s daily schedule, inbox management, tasks, and travel arrangements(planning itineraries, developing agendas and meeting materials, reporting expenses, etc.)Arranging meetings and zoom conference calls (including coordinating all meeting logistics, developing agendas and meeting materials and recording minutes)Proofreading and formatting documents, and drafting correspondence and presentations as required.Providing support to the Board and its Committees and Councils for all Board related activities including preparing meeting packages, booking meetings, booking venues, catering, recording, transcribing, and distributing minutes of meetings, etc.Provide general office administrative support including: Answering and distributing incoming calls and emails from members and other stakeholdersManaging the purchase and inventory of office supplies and equipment, and ensuring that expenses are appropriately managedWorking closely with service providers such as IT contractors and internet provider and managing online subscriptions of key web-based applications such as Zoom.Working closely with building management on any in-suite issues, and assisting with procurement and arranging routine maintenance of office equipment (i.e. copier)Provide support with Human Resources that includes job posting, employee onboarding, benefits management, and other related dutiesProvide support with fundraising activities as neededAssist with member engagement and support as required including communications and invoicingMaintain and update various database records and reports in our Association Membership System (AMS)Support with filing, printing, shipping, and other tasks as neededREQUIREMENTS: 5+ years of executive / administrative support experiencePrior experience in non-profit organizations and/or working in a start-up business environmentExcellent verbal and written communication skillsExcellent organizational skills and attention to detailDemonstrated ability to manage complex tasks and prioritize competing demands in order to meet deadlinesProficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)Experience with Customer Relation Management (CRM) or AMS softwareFrench language is an assetKEY ATTRIBUTES: A strategic thinker who is adept at multi-tasking in fast paced environment, able to plan, prioritize, and organize individual and group activities and processesA results-oriented, independent, takes initiative personalityA team-focused individual that enjoys working as part of an active group of highly engaged individuals, shares information readily, and is an active listenerA person who presents a high degree of honesty, trust, and integrity and cultivates these qualities in othersWe support and provide a flexible work environment with the opportunity to work remotely, however the successful candidate must also be available and willing to work in-person at the Oakville, ON office.We are an equal opportunity employer, and are committed to being a diverse, equitable and inclusive workplace.Job Types: Full-time, PermanentSalary: $25.00-$32.00 per hourSchedule:Monday to FridayApplication question(s):Please provide a range for your preferred annual salary.Experience:Executive Assistant: 4 years (required)supporting Board of Directors: 2 years (required)office administration: 1 year (required)

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