HRBS Administrative Assistant (T) Job Vacancy in City of Ottawa Ottawa, ON – Latest Jobs in Ottawa, ON
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Company Name : City of Ottawa
Location : Ottawa, ON
Position : HRBS Administrative Assistant (T)
Job Description : Requisition ID: 2058
Department: Innovative Client Services Department
Service: Human Resources Services
Branch: Human Resources Business Services Branch
Employment Type: 1 Full-time Temporary – Until the end of the current year.
Work Hours: 35.00 /hours per week
Affiliation: Non Union/Non MPE
Salary Information: $59,386.60 – $69,493.06 annually (2022 rates of pay)
Location: 100 Constellation Drive
City: Ottawa, ON
Job Category: Administrative and Support Services
Application Close: 23/03/2022
JOB SUMMARY
The HR Business Services Branch operates as an internal consulting practice, working closely with business leaders and managers to support business strategy and sustained performance. The Branch provides proactive, strategic and operational support and advice to managers and staff in the following areas: business people strategy and analytics, business workforce planning and implementation, organizational design and job evaluation, talent acquisition, performance management, workplace safety, organizational health, disability management, accommodations and WSIB.
Your primary responsibilities include:
coordinating claims/complaints from City employees as a result of a workplace safety;
submitting report forms to appropriate resource within required timelines;
verifying files are complete with all relevant documentation including materials and final decisions documenting the resolution and closure of the claim/complaint; and
providing general administrative support to the team.
EDUCATION AND EXPERIENCE
Completion of 1 year post-secondary education/certificate in Human Resources or a related field.
Minimum of 3 years of related Human Resources administration experience.
KNOWLEDGE
Relevant regulations and legislation pertaining to human resources
ATIP policy, regulations and processes
General office procedures and equipment
Database and records management practices and techniques
Computer applications, including MS Office, HR systems, Electronic Records Management System Occupational Health & Safety policies and legislation
WSIB and disability management/accommodation protocols,
Knowledge of applicable health and safety legislation, Human Rights and Canada Labour Code including the rights and duties of workers.
COMPETENCIES, SKILLS AND ABILITIES
Work independently and as an adaptable and co-operative member of a team
Excellent organization and able to manage multiple priorities
Able to meet schedules and deadlines, prioritizing work, strict attention to detail and accuracy in records maintenance.
Appropriately assess and refer sensitive or contentious issues for follow-up or investigation.
Demonstrate effective communication skills.
Exercise independent initiative and good judgment and establish priorities for own workload
Discretion and confidentiality
Highly organized
Integrity, tact, discretion
Displays initiative and flexibility
Adaptable and reliable
WHAT YOU NEED TO KNOW
Language Requirement: English oral, reading, writing
Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.
Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.
We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.
The City of Ottawa promotes the principles of diversity and inclusion and adheres to the tenets of the Canadian Human Rights Act and the Ontario Human Rights Code. We encourage applications from women, people with disabilities, Aboriginal peoples and persons of all races, ethnic origins, religions, sexual orientations, and gender identities and expressions.
The City of Ottawa provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted to proceed to the selection process, please advise us if you require any accommodation.
The City of Ottawa has a Mandatory Vaccination Policy which requires all employees to be fully vaccinated against COVID-19 and provide proof of vaccination as a condition of employment.
Accessible formats and communication supports are available upon request. Please contact the HR Service Centre at 613-580-2424, extension 47411.
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