Human Resources Program Assistant Job Vacancy in State of Colorado Job Opportunities Denver, CO – Latest Jobs in Denver, CO

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Company Name : State of Colorado Job Opportunities
Location : Denver, CO
Position : Human Resources Program Assistant

Job Description : Department Information

This position is only open to Colorado state residents.

About CDOT

Do you want to make a difference in Coloradans’ lives? Do you have a passion for helping people and keeping them safe? At the Colorado Department of Transportation (CDOT), you’ll have the opportunity to do just that. The work our people do contributes to keeping Coloradans and visitors safe and provides freedom, connection, and experience through travel. Please visit our careers page to learn about CDOT and how we are making Colorado a great place to live, work and play, now and for the future! Also, check out our excellent benefits package!

CDOT for All

CDOT’s strength is our people, and our commitment to our people is to shape, support, and sustain the employee experience, and ultimately, create a supportive workplace where everyone, regardless of gender, race, ethnicity, religion, national origin, age, sexual orientation, gender identity, citizenship status, education, disability, socio-economic status, or any other identity, has the opportunity to thrive.

Some positions may qualify for the
Public Service Loan Forgiveness Program. For more information, go to https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service?

The eligible list created from this announcement may be used to fill one or more positions.

Description of Job

This position provides support and administrative-technical assistance to the Division of Human Resources by providing office administration for the HR Division including expense and purchase tracking, directing the day-to-day work of the division administrative assistant, coordinating employee recognition programs, managing the Chief HR Officer’s’s calendar, and managing special assignments as requested. This position provides support with regular and non-routine administrative activities and serves as a liaison with various internal and external stakeholders. A high level of confidentiality, discretion, customer service, professionalism, and flexibility is required.

Major duties and responsibilities include, but are not limited to:

Serve as a liaison for the HR management team to track initiatives, timelines, and progress on special projects and deliverables;
Execute special assignments, including employee notifications, COVID vaccination tracking, etc.
Manage CHRO’s calendar; arrange meetings and occasional travel arrangements.
Work closely with the HR Management team and CHRO to prioritize meetings and events
Gather agenda items and take meeting notes as requested. Ensure meeting participants have all necessary materials and files prior to/during the meeting. Schedule conference rooms, ensure appropriate setup, and assist with the use of videoconferencing and teleconferencing equipment.
Serve as project leader on special projects and assignments; plan the scope of work, establish timelines, assign tasks, analyze data as needed, monitor progress, and evaluate and present final product;
Build relationships and rapport with a wide variety of internal and external customers and stakeholders;
Represent CDOT in person, by telephone, or via correspondence with customers as well as public organizations and the traveling public;
Examine expenditures and reconcile monthly budget; troubleshoot discrepancies for expenses incurred and paid; approve monthly office supply purchases; document year-end accruals for programs; prepare and distribute regular financial reports to CHRO;
Create purchase orders and coordinate new contracts for purchase requests in SAP;
Manage the employee recognition programs;
Determine the day-to-day activities and expectations of the Admin Assistant III and assigned temporary employees, with input from CHRO and HR managers.
Assist with personnel records and filing
Other job duties as assigned.

Work Environment:

Primarily 8:00 am – 5:00 pm work hours, Monday-Friday
Remote/office hybrid
Works in a politically sensitive environment requiring strict confidentiality

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

This experience must be specifically documented on your application. Additional information submitted after the closing date of this announcement will not be considered in the review of your application.

At least four years of full-time professional general clerical or administrative service experience, which included at least one year of high-level administrative support experience (see below for description)

High-level administrative support experience involves providing direct administrative support to a manager, including all of the following: managing calendar and appointments, creating correspondence, tracking data or projects, and monitoring budget or handling invoicing.

Substitution: College, university, or non-correspondence business school course work may substitute on a year-for-year basis for the three years of general clerical or administrative service experience, but will not substitute for the year of high-level administrative/executive assistant experience.

Please note: The required experience must be substantiated within the work experience section of your application. “See Resume” statements on the application or resumes in lieu of a complete application may not be accepted. Additional information submitted after the closing date of this announcement will not be considered in the review of your application. In addition, part-time work will be prorated.

College Transcripts: If you are using education to qualify, a legible copy of your official or unofficial college transcript(s) or a foreign credential evaluation report must be submitted with your application. Transcripts must show the name of the school and that a degree was conferred. Transcripts from colleges or universities outside of the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. Failure to provide a transcript or foreign credential evaluation report may result in your application being rejected and you will not be able to continue in the selection process for this position.

Conditions of Employment
(delete those that do not apply)
Effective September 20, 2021, employees will be required to attest to and verify whether or not they are fully vaccinated for COVID-19. Employees who have not been fully vaccinated may be required to submit to serial testing in the future. Upon hire, new employees will have three (3) business days to provide attestation to their status with proof of vaccination. Vaccinated employees must provide proof of vaccination. Note: Fully Vaccinated means two (2) weeks after the second dose in a two-dose series of the COVID-19 vaccine, such as the Pfizer or Moderna vaccine, or two (2) weeks after the single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine, as defined by the most recent State of Colorado’s Public Health Order and current guidance issued by the Colorado Department of Public Health & Environment. (2/28/22)

Stronger candidates will be those that demonstrate depth and breadth of skill and ability, through a combination of professional experience and formal training, to successfully perform the duties and responsibilities of this position.

The
Exceptional Applicant will be an experienced administrative professional and will possess the proven ability or accomplishment in the following:

Demonstrated success with the duties listed in the Description of the Job section;
Highest work/personal ethics, integrity, and discretion;
Years of State service experience related to the duties of this position;
High level of comfort with office systems including Microsoft Office and Google Suite
Demonstrated ability to learn HR systems including NeoGov, SAP, SuccessFactors, and OnBase
Ability to learn State Personnel and Fiscal Rules;
Experience with handling confidential documents;
Knowledge of budget monitoring and tracking, and basic bookkeeping skills;
Experience in automating documents and maintaining an electronic record management system;
Proven ability to manage multiple assignments, priorities, and projects in a demanding environment;
Ability to work under tight deadlines and be adaptable to changing assignments;
Ability to take initiative to solve problems in an innovative manner;
Ability to partner with a wide variety of stakeholders, in situations that may be politically sensitive.
Ability to work with employees, candidates, consultants, and State colleagues
Strong interpersonal and relationship building skills;
Strong communication skills, both written and oral;
Ability to work effectively in both independent and team situations;

Supplemental Information

Applicant Checklist

Complete Applications must include the following documents:

A complete CDOT Application for Announced Vacancy (please submit online using the green ‘APPLY’ button at the top of this announcement)

A complete Supplemental Questionnaire (The questionnaire is part of the online application. You will be prompted to answer them as you are completing your online application.)

A cover letter that describes your interest in this position, how your experience aligns with the minimum and preferred qualifications of this position. Cover letters must be uploaded as an attachment to your online application. Cover letters will not be accepted after the closing date and time of the announcement.

If you are using education to qualify, a copy of your official or unofficial transcript showing that your degree has been conferred and the name of your school, or your NACES accreditation. Please submit this as an attachment to your online application.

If you are a veteran, a copy of your DD214. Please submit this as an attachment to your online application.

Only complete applications submitted by the closing date for this announcement will be given consideration. Every effort must be made to submit all application materials by the announcement close date. Where unusual circumstances prevent the timely acquisition of transcripts, they must be submitted within five business days of the announcement close date. Resumes will not be accepted in lieu of a completed application. Failure to submit properly completed documents by the closing date of this announcement may result in your application being rejected.

Notifications:

All correspondence regarding your status in the selection/examination process will be via email. Include your current working email address on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from “state.co.us” and “info@governmentjobs.com” addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email. Immediately after you submit your application you should receive an email that confirms that you successfully submitted an application for this position. If you do not, try submitting again until you receive the confirmation email. Be sure to also check your junk folder for email communications from the State of Colorado’s website.

The Hiring Process:

All applications that are received by the closing of this announcement will be reviewed against the minimum qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.

Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.

Part of, or all of, the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.

Be sure your application materials specifically address your qualifications, experience, work products, and accomplishments as they relate to the Major Duties, Minimum Qualifications, and Preferred Qualifications sections as listed above. Failure to include adequate information or follow instructions by the deadline for application may result in your application not being accepted for this position and may affect your inclusion as a qualified candidate in any step of the selection process and placement on the eligible list.

A top group, up to six candidates, will be invited to schedule an interview with the hiring manager.

Transfer, Non-Disciplinary Demotion or Reinstatement

If you believe that you are eligible to be considered as a transfer, non-disciplinary demotion or reinstatement to this vacancy, you must submit a completed application following the directions in this job announcement and you will be included in the selection process along with other qualified applicants. If you are the finalist for this position after the selection process, Human Resources will confirm your eligibility to be appointed as a transfer, non-disciplinary demotion or reinstatement applicant.

Employment Screening

If an applicant reaches the finalist stage of the hiring process, the Colorado Department of Transportation may procure a consumer report and/or investigative consumer report on the applicant in connection with his/her application for employment purposes, as defined under the Fair Credit Reporting Act. These reports may be obtained at any time after receipt of the applicant’s authorization. As part of the employment screening an applicant will be requested to disclose any deferred judgments and convictions as well an explanation of the circumstances around any arrest or conviction. In the event that a screening returns information that the applicant believes is not accurate, he or she will have an opportunity to dispute the information with “Info Cubic”.

Info Cubic, a consumer reporting agency, will obtain the report for CDOT. Further information regarding Info Cubic, LLC, including its privacy policy, may be found online at www.InfoCubic.com. Info Cubic is located at 116 Inverness Drive East, Suite 206, Englewood, CO 80112, and can be reached at
877.360.4636.

The report may contain information bearing on the applicant’s character, general reputation, personal characteristics, and mode of living. The information that may be included in the report includes:
social security number trace, criminal records check, public court records checks, educational records, and driving records checks. CDOT will only request credit reports insofar as they relate to the position for which the applicant is applying. The information contained in the report will be obtained from private and/or public record sources. The applicant will have the right, upon written request made within a reasonable time after receipt of a notice, to request disclosure of the nature and scope of any investigative consumer report.

Appeal Rights

If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director. An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver, CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action. For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board go to spb.colorado.gov; contact the State Personnel Board for assistance at 303.866.3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1,
State Personnel Board Rules and Personnel Director’s Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

ADAAA Accommodations

CDOT is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability as defined by the ADA Amendments Act of 2008 (ADAAA) with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, or participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Melanie Vigil at melanie.vigil@state.co.us or call 303-757-9150.

Former State Employees

Former employees of the Colorado Department of Transportation System or any other State of Colorado Department or Agency, who were disciplinarily terminated or resigned in lieu of termination, must disclose this information on his/her application.

MMV (SAP #50003882/PCR #45610)

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