Office Manager Job Vacancy in Department of Human Services Hermiston, OR – Latest Jobs in Hermiston, OR

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Full Details :
Company Name : Department of Human Services
Location : Hermiston, OR
Position : Office Manager

Job Description : Initial Posting Date:
01/26/2022
Application Deadline:
03/22/2022
Agency:
Department of Human Services
Salary Range:
$3,878 – $5,698
Position Type:
Employee
Position Title:
Office Manager 2 (Hermiston)
Job Description:
Do you enjoy working in a fast-paced team environment? Then, we want to hear from you!
The Office of Child Welfare, part of the Oregon Department of Human Services, is looking for 1 (one) permanent, full-time dedicated and compassionate Child Welfare Office Manager 2 in Hermiston, OREGON, USA.
“To help Oregonians in their own communities achieve well-being and independence through opportunities that protect, empower, respect choice and preserve dignity.”

ABOUT THE PROGRAM
For more information on Child Welfare programs please
WHAT YOU WILL BE DOING
The role and function of this position is critical to the overall functioning of the district in achieving the agency mission and goals. This position develops the clerical delivery system and processes to ensure efficient workflow. It designs, implements, and administers the business management activities of the program. This position supervises 10.5 support staff and is responsible for the administrative functioning of the Child Welfare offices in three locations: Boardman, Hermiston, and Pendleton. This position manages the day-to-day administration of State and Federal laws, administrative rules, agency policies and procedures, personnel policies and procedures, and collective bargaining agreement for all staff. This position works closely with the Business Integrity Coordinator to design, implement, and administer the business activities for D12’s Child Welfare offices. Serves as a staff resource for attendance, benefits, overtime and other personnel or payroll related items. This position oversees all flex fund operations, authorizing all expenditures.
WORKING CONDITIONS

Travel required. Must have a valid driver’s license and an acceptable driving record as position requires travel both in the consolidated district and for state meetings. Limited physical exertion is required. Regular travel to other offices, meetings, trainings, etc., is required frequently in inclement weather. Availability for phone and consultation/coordination with District 12 staff and branch operations per consolidations. May experience long periods of sitting at a computer terminal which could contribute to eye strain. Requires cultural/racial diversity and sensitivity. Public contact, which may include meetings with hostile clients or employees either directly or by phone. Hours of work may vary from day to day and may include evenings and weekends.
Most of the work is accomplished in a typical office setting from 8am -5pm -Monday through Friday. This position can also remote work and days will vary from week to week. Office Manager needs to have a leadership presence in the three district offices, will keep an up to date outlook calendar reflecting remote work days and ensure program staff and community partners know how to connect with the Office Manager.
WHAT’S IN IT FOR YOU
Opportunities to make a positive impact on the lives of children in need of support. Be part of a diverse workforce that collaborates and learns from each other to improve services that support children, families, and communities.
Excellent benefits, including low-cost, high-coverage health insurance, generous time-off, and competitive retirement plan. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and ten paid holidays per year plus pension and retirement plans .
THIS IS WHAT YOU NEED TO QUALIFY:
**To be accepted for review of this application, we will need an attached Resume and/or completed Workday Profile to ensure we may verify your qualifications for the position. Please read the “Get Noticed” section of the posting details to ensure your application is complete. **
To be considered for an interview, you must submit all required documents and your application material must reflect that you meet the requirements.
MINIMUM QUALIFICATIONS :
One (1) year of experience as a supervisor of clerical and/or secretarial or office support staff which included hiring or recommending hiring; training, assigning, and reviewing work; preparing performance evaluations; and handling disciplinary actions.
ESSENTIAL ATTRIBUTES/SKILLS:
Attention to Detai l: interpreting local, state and/or Federal rules and policies.
Time Management Skills : Self-motivated and be able to meet numerous deadlines along with strong organizational skills and be able to set priorities
Self-Starter : Ability to demonstrate initiative, and problem resolution
Leadership skills with an Organization committed to promote an anti-racist, fair, and equitable work culture: Experience leading and working with diverse population
Confidentiality : Able to handle and maintaining confidential information
The State of Oregon requires all executive branch employees to complete their COVID-19 vaccination series or have an approved exception to the requirement due to a medical condition or sincerely held religious belief. Successful candidates for this position must submit vaccination documentation or be approved for an exception prior to their first day of employment. Failure to provide proof of full documentation or receipt of an approved exception will lead to withdrawal of the job offer. For more information, visit our policy listed here .
Additional Requirement:

Finalists will be subject to a computerized criminal history and abuse check. Adverse background data may be grounds for immediate disqualification. Successful candidates for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following convictions are likely to result in being disqualified for this position: Felony Convictions, Computer theft, identify theft and fraud. CJIS Clearance is done at the conditional job offer. Must have a valid driver’s license and an acceptable driving record. If no driver’s license, must be able to provide alternate method of transportation.
HOW TO APPLY
Internal Applicants (this includes Current State of Oregon employees ): Apply via your employee Workday account. Make certain your profile or resume reflects the most updated experience and education to receive full consideration. View this job aid for help.
External Applicants : Click on the “Apply” button and submit your application. Make certain your profile or resume reflects the most updated experience and education to receive full consideration. View this video for help.
Veterans : If you are claiming Veterans Preference points , please ensure to complete the tasks in Workday during the application process and upload your documents (DD214 / Disability Letter) if wanting to receive Veterans preference. For questions about documentation, please visit Veterans Resources or call the Oregon department of Veterans’ Affairs at: 1-800-692-9666.
GET NOTICED
Your candidate profile, cover letter, and resume are the perfect opportunity to highlight your interest in the position and showcase the amazing skills and experience, making you the best candidate for the position. The work experience and/or education section of your application must clearly demonstrate how you meet all the minimum and special qualifications listed above. For additional tips, please visit the Oregon Job Opportunities page, Resources for Job Seekers .
HELPFUL INFORMATION
Applicants must be authorized to work in the United States. Applicants who require VISA sponsorship will not be considered at this time.
Note: this recruitment may be used to fill future vacancies.
This Position is classified as a Management Services: Supervisory Position and is NOT represented by a Union.
If you need an accommodation under the Americans with Disabilities Act (ADA) to participate in the application or selection process, please contact our office at DHS.RECRUITMENT@dhsoha.state.or.us
Have questions about Workday, and want some tips on understanding the state application process? Check out this link: https://www.oregon.gov/jobs/Pages/support.aspx
DHS commits to inclusive excellence by advancing equity and diversity in all that we do. We are an affirmative Action/Equal Opportunity employer and encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others to help us achieve our vision of a diverse and inclusive community.

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