Office Manager Job Vacancy in KB Home Englewood, CO – Latest Jobs in Englewood, CO

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Company Name : KB Home
Location : Englewood, CO
Position : Office Manager

Job Description : About KB Home
KB Home is one of the largest and most recognized homebuilders in the United States and has built over 650,000 quality homes in our more than 60-year history. Today, KB Home operates in 45 markets from coast to coast. What sets KB Home apart is the exceptional personalization we offer our homebuyers from those buying their first home to experienced buyers allowing them to make their home uniquely their own, at a price that fits their budget. As the leader in energy-efficient homebuilding, KB Home was the first builder to make every home it builds ENERGY STAR® certified, a standard of energy performance achieved by fewer than 10% of new homes in America, and has built more ENERGY STAR certified homes than any other builder. An energy-efficient KB home helps lower the cost of ownership and is designed to be healthier, more comfortable and better for the environment than new homes without certification. We build strong, personal relationships with our customers so they have a real partner in the homebuying process. As a result, we have the distinction of being the #1 customer-ranked national homebuilder in third-party buyer satisfaction surveys. Build your career with KB Home. Learn more.

JOB SUMMARY: Assist the Colorado division with various payroll, human resources, facilities management, and administrative support duties. The role is based out of the Colorado Division Office.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Payroll Administration (30% of time):

Collects all employee payroll related information to administer the payroll processes for the Colorado Division twice per month
Reviews payroll information and ensures all approvals are obtained. Submits payroll paperwork to Corporate Payroll for processing
Works directly with employees and managers regarding e-time entries, edits, or corrections
Processes all Requests for Time-Off (RTOs) and monitors hours for non-exempt employees
Point of contact for resolving payroll issues/corrections
Submits Personnel Change Notices (PCNs) for personnel changes and completes new hire paperwork, termination paperwork and promotion paperwork
Assists HR Director and Corporate Benefits with administering and tracking leaves of absence
Assists HR Director and Corporate Risk Management team with administering and tracking Workers Compensation Claims and/or any work-related injuries
Partners with HR Director to streamline, automate and implement HR process improvements where possible using tools such as Excel, Visio, SharePoint, Teams & SurveyMonkey.

Recruiting/Hiring/Talent Management (30% of time):

Compiles and submits headcount requests to HR Director, and prepares headcount analysis report
Drives the interview process through recruiter which includes collecting resumes, setting-up interviews as needed, monitoring progress and completion of background and reference checks to ensure timely hire dates
Generates offer letters and executes new hire coordination with Manpower (external recruiting agency)
Conducts new hire orientations
Works with HR Director to manage the performance review & talent management process
Works with division management, corporate recruiting & Manpower to build and maintain university relations
Creates and keeps Organization Charts updated
Monitors KBU employee training and ensures timely completion
Identifies training and coaching needs of the division and partners with Corporate HR on delivery either through KBU, external vendors or internal KB leaders

Employee Relations (20% of time):

Works closely with division management and employees to facilitate strong working relationships, promote a collaborative culture, foster positive employee morale, increase productivity, and increase overall retention
Informs HR Director of employee issues/concerns and may (in some situations) conduct initial employee interviews to determine root cause of concern. Forwards all Ethics Policy related concerns to HR Director
Works with HR Director to coach managers as needed
Conducts Exit Interviews with employees and summarizes data – looks for trends and discuss issues and possible solutions with HR Director
Responds to general inquiries from employees regarding benefits, payroll, or HR policies
Assists HR Director with drafting warning notices and Performance Improvement Plans, etc.
Plans and organizes division meetings, quarterly events, and annual holiday party

Facilities Management (20% of time):

Responsible for facilities management issues such as office supply orders, building repairs, cleaning crew, space planning and office moves
Performs COVID-19 Safety Officer responsibilities which include keeping an adequate supply of PPE, collecting and storing employee wellness confirmations (if required), point of contact for tracking COVID related matters, and conducting twice daily facility walks to ensure compliance with the company’s Re-opening Playbook
Assists with updating the emergency response plan for division(s) and ensures that it is communicated to all employees
Other administrative duties as needed to support Division President

EDUCATION/EXPERIENCE/MINIMUM REQUIREMENTS:

Education/Certifications/Licenses

Bachelor’s degree in Human Resources or another related field required

Experience

5+ years’ experience or equivalent combination of education, training, and experience in Office Management role with Human Resources responsibilities

Knowledge, Skills & Abilities

Foundational knowledge of HR and Payroll related laws and guidelines (state and federal level)
Proven ability in handling confidential and sensitive employee matters
High level of attention to detail
Strong verbal and written communication, with the ability to take complex concepts and communicate succinctly and accurately
Exceptional interpersonal skills within all levels of the organization – ability to build relationships, establish trust, and maintain neutrality
Experience in navigating difficult/crucial conversations with all levels of employees
Strong ability to work within a team-setting, inclusive of other’s ideas, motivates others
Excellent organizational and project management skills
Minimum of intermediate level proficiency in Microsoft applications, including Word, Excel, PowerPoint and Outlook

Work Requirements

Work onsite at the Colorado Division Office
Occasional travel to local area sales offices
Work 8-hour days with flexibility for overtime when necessary

COMPENSATION AND BENEFITS:

Base Salary: the expected base salary range for this position is $70,000-75,000 per year depending on experience, paid semi-monthly.
Bonus: this position is eligible for an annual discretionary bonus
Benefits: employee benefits available for this position include health care (medical, dental and vision) benefits, a 401(k) employee savings plan with Company match, vacation pay, paid sick days, and a monthly mobile phone stipend

Find out why KB Home is attracting and retaining the best employees! If you are interested and qualified, please apply now. KB Home provides above average compensation packages and earnings potential, full benefits, an outstanding 401K matching program, bonus plans and amazing promotional opportunities. KB Home is an equal opportunity employer committed to hiring a diverse work team. Diversity is important to KB Home!

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