Office Manager Job Vacancy in Montana Department of Justice Helena, MT 59601 – Latest Jobs in Helena, MT 59601

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Company Name : Montana Department of Justice
Location : Helena, MT 59601
Position : Office Manager

Job Description : Do you have an eye for detail, a love of planning and strong organizational skills? If so then we need you to apply, as we are seeking a fantastic OFFICE MANAGER at the MT Department of Justice State’s Attorney Office (Agency Legal Services Bureau) in Helena, Montana.Have you seen our State of MT benefits? This is a public employee retirement (PERS) position, wherein full time employees contribute to a defined-benefit or defined-contribution retirement plan, to which employees contribute $4,535 and the state will contribute $3,961 each year, dependent upon salary. Employees become vested in employer contributions after 5 years of service.Full-time employees also earn 15 vacation days, 12 sick days, 10 state holidays, plus around $12,000 in health and dental benefits and life insurance, including low-to-no co-pay.Pre-tax Flexibility Spending AccountsEmployee Assistance ProgramDid you know State of Montana employment may qualify for student loan forgiveness under the Public Service Loan Forgiveness (PSLF) program.The Office Manager must motivate staff through thoughtful, organized leadership skills using a positive approach. The Office Manager will monitor staff attendance and absences, track leave or vacation scheduling and be responsible for coordinating those aspects of the office to always ensure functional staffing.The Office Manager must be able to identify any inefficiency and suggest possible solutions, either with individual staff members or office wide. Report office functioning to the Deputy Bureau Chief and work with the management team to improve office operations and procedures. Assist interviewing and training new office employees and organizing intake paperwork. Understand and monitor the ALSB budget, tracking costs and expenses. Monitor office supplies and equipment to ensure adequate stock and functioning.The Office Manager must also act as an IT support interface and be familiar with the various systems used by ALSB, including word processing, Excel, Power Point, etc. Must have familiarity with and the ability to troubleshoot basic office equipment (printers, copiers, scanners, phone systems). Must be familiar with the billing and collection process, including operating billing software (Advologix preferred). Will be responsible for sending monthly client invoices, monitoring payment of client invoices and, when necessary, identifying delinquent accounts to the Bureau Chief. Will work closely with the Department of Justice Central Services Bureau relating to staff, facilities, and billing reconciliation.Qualifications:High school diplomaTwo years of experience performing a variety of office support or clerical workOther combinations of education and experience may be substituted.Preferred Qualifications: Two years working in a legal officeHOW TO APPLY: To be considered for this position, you must attach a cover letter and résumé at the time of application.Tip: When attaching your cover letter and resume you must mark each of the attachments as a “Relevant File”.Your Cover Letter: How do your qualifications and experience directly correlate to the duties of this position and what makes you the best candidate for the job?Your Résumé: Please include all work experience as well as job duties that demonstrate your qualifications for this position. Include dates of employment (month & year- start & end) and the reason you left each job.Closing Date (based on your computer’s timezone): Mar 25, 2022, 11:59:00 PM Copy and apply via this link: https://mtstatejobs.taleo.net/careersection/200/jobdetail.ftl?job=22140832&tz=GMT-07%3A00&tzname=America%2FDenverJob Type: Full-timePay: $19.50 – $23.00 per hourBenefits:Dental insuranceEmployee assistance programEmployee discountHealth insuranceHealth savings accountLife insurancePaid time offRetirement planVision insuranceSchedule:8 hour shiftMonday to FridayWork Location: One location

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