PROGRAM ASSISTANT II Job Vacancy in State of Colorado Job Opportunities Denver, CO 80203 – Latest Jobs in Denver, CO 80203

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Company Name : State of Colorado Job Opportunities
Location : Denver, CO 80203
Position : PROGRAM ASSISTANT II

Job Description : Department Information

This position is open to current Colorado residents only

Please note: This recruitment may be used to fill multiple vacancies.

Review New COVID Compliance in the Conditions of Employment – Effective September 20th, 2021

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CDHSCareers

About Us:

If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Human Services (CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. In addition to a great location and rewarding and meaningful work, we offer:

Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan www.copera.org plus 401(k) and 457 plans

Medical and dental health plans

Employer supplemented Health Savings Account

Paid life insurance

Short- and long-term disability coverage

10 paid holidays per year plus vacation and sick leave

BenefitHub state employee discount program

Employee Wellness program MotivateMe

Excellent work-life programs, such as flexible schedules, training and more

Remote work arrangements for eligible positions
Some positions may qualify for the Public Service Loan Forgiveness Program. For more

information, go to https://www.colorado.gov/pacific/dhr/student-loan-forgiveness-programs .

We believe in a people-first approach: To serve the people of Colorado, we develop a culture and work environment that creates an energized, inspired, and healthy team capable of giving their best to Coloradans.
Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.
We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.
Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.
We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.
Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.
We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.

Work Unit:
The Behavioral Health Administration (BHA) provides oversight and coordinates service standards across the hundreds of behavioral health programs that currently exist under multiple state agencies and the Judicial Branch. The BHA also works to ensure the recommendations that resulted from the work of the Behavioral Health Task Force (BHTF) and multiple ancillary projects evolving out of the work of the BHTF are honored and implemented, to ensure and meet our vision of having a comprehensive, equitable, effective continuum of behavioral health services that meets the needs of all Coloradans.

Description of Job

This position will be responsible for providing high-level, professional, administrative, technical and program support for the Commissioner of the Behavioral Health Administration by: managing confidential and privileged information; preparing documents and other materials and assuring the Commissioner has all materials and other necessities for the day; assuring that staff aiding the Commissioner are assigned, prepared and coordinated with the Commissioner’s needs and schedule; and assuring that the Commissioner is organized, prepared, meets timelines, stays on schedule, etc. This position will also be responsible for providing professional support for the support team and staff for the BHA and BHR efforts. This position provides general support responsibilities which include development and editing multi-faceted documents; implementation and completion of special projects; assisting teams with meeting support, inbox management, and administrative reporting. This position must demonstrate abilities in complex thinking and problem solving and have clear definite self-initiative and ability to manage and resolve conflict with others. In addition, this position must be able to work independently; exercise independent judgment; ensure open communication; maintain confidentiality; and organize and prioritize multiple projects, schedules, and competing priorities in a timely, effective, and professional manner. Job Duties:

Managing confidential and privileged work requirements
Assuring the Commissioner is organized, prepared, meets timelines, stays on schedule, etc.
Serve as the Commissioner’s first point of contact for citizens, legislators, Governor’s Office, federal, state and county elected officials and other stakeholders.
Informs the BHA Commissioner of potential problems internally or externally; provides BHA Commissioner updates and recommendations for successful resolution.
Assuring the staff aiding the Commissioner are assigned, prepared, and coordinated with the Commissioner’s needs and schedule; coordinates with BHA executive management regarding priorities and needs of the Commissioner.
Makes appropriate travel arrangements
Coordinate meetings, prepare agendas, briefing or support materials for Commissioner meetings, presentations, and speaking engagements.
Manage inter-office relations of the BHA Commissioner by serving as the BHA first point of contact for BHA employees, citizens, legislators, Governor’s Office, federal, state and county elected officials and other stakeholders.
Provide appointing authority and executive team/program support to BHA employees and teams in the execution and implementation of duties to manage all aspects of the BHA and behavioral health reform efforts and programs.
Has authority to research, resolve, or assign for resolution any issues or complaints received.
Develops deliverable timelines and schedules for agency wide initiatives for Commissioner’s review and approval
Tracks and monitors all work for the Commissioner, driving and managing timelines and deliverables.
Travel and expense coordination; completing p-card purchases and ensuring accurate account coding; tracking contract expenditures, complete purchase requisitions and receiving reports for Department needs and sending to accounting to ensure accurate and timely payments.
Performs other duties as assigned, specific to Department vision and goals.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Minimum Qualifications
Five years of general clerical or administrative service experience. This experience must include at least two (2) years of Professional Administrative experience working within a professional office setting.
Substitutions
College, university or non-correspondence business school course work may substitute on a year-for-year basis.

Preferred Qualifications:
(Preference will be given to candidates who demonstrate having a greater depth and breadth of experience and knowledge related to those listed in the minimum qualifications)

Experience working in a “fast-paced” office;
Experience with administrative and clerical procedures and systems such as word processing, managing files, and transcription, designing forms, taking meeting minutes, and other office procedures and terminology;
Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction;
Experience working with high-level public official to coordinate meetings and events;
Experience of organizational skills that include the ability to prioritize, multi-task, and meet deadlines;
Experience with structure and content of English language including the meaning and spelling of works, rules of composition and grammar;
Experience with software and hardware, data systems, multi-relational databases, Internet, e-mail, and other workplace technology and electronic devices;
Ability to work independently with little or no direction;
Experience working in an administrative capacity where attention to detail and ability to follow through on work was essential to the duties performed;
Clear and effective written and oral communication skills; and
Ability to take direction using independent judgment to accomplish tasks to meet deadlines

Highly Desirable Skills & Competencies

Demonstrated working knowledge and experience with Microsoft Office, Google Suites, and Smartsheets;
Ability to develop and sustain constructive and cooperative working relationships with others;
Ability to effectively communicate with internal and external business partners in both written and oral format;
Ability to identify the needs and expectations of business partners, and demonstrate commitment to effectively meet those needs and expectations;
Ability to work as a member of a team, including positively communicating with peers and other professionals within and outside the agency;
Ability to be thorough when performing work and conscientious about attending to detail.

Conditions of Employment:

The successful candidate in this position will be willing to submit to and able to successfully pass a criminal background check (this can include employment verification and reference checks).
Travel: BHTF and Community Engagement meetings throughout the State of Colorado.
Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination will disqualify the applicant from future State employment with CDHS.

Effective September 20, 2021, this position will require documented proof of full COVID-19 vaccination. New employees will be required to provide attestation to their status with proof of vaccination within thirty (30) business days of hire.

Religious and medical exemptions and reasonable accommodation shall be addressed as required by law pursuant to the Equal Employment Opportunity Commission’s vaccination guidance. If you would like to request a medical or religious exemption, please contact CDHS_HumanResources@state.co.us

Note: Fully Vaccinated means two (2) weeks after a second dose in a two-dose series of the COVID-19 vaccine, such as the Pfizer or Moderna vaccine, or two (2) weeks after the single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine, as defined by the most recent State of Colorado’s Public Health Order and current guidance issued by the Colorado Department of Public Health & Environment.

APPEAL RIGHTS:

If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed
(303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director’s Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

Supplemental Information

How to Apply (PLEASE READ CAREFULLY)

Please note that ONLY your State of Colorado job application will be reviewed during the initial screening; if you submit a resume and cover letter, they will be reviewed in later stages of the selection process. Therefore, it is paramount that you clearly describe all of your relevant experience on the application itself. Applications left blank or marked “SEE RESUME” will not be considered.
Your application will be reviewed against the minimum qualifications for the position. If your application demonstrates that you meet the minimum qualifications, you will be invited to the comparative analysis process, which is described below.
Note: Current and former employees (transfers, voluntary demotions and reinstatements) are required to apply and participate in the comparative analysis process.
Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination will disqualify the applicant from future State employment with CDHS.
Comparative Analysis Process
The comparative analysis process for this position may consist of a structured application review, and a structured interview depending on the number of qualified applicants.

For recruiting questions, please contact lisa.bacon@state.co.us
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
ADAAA Accommodations:
CDHS is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Nancy Schmelzer, at cdhs_ada@state.co.us or call 1-800-929-0791.
Toll Free Applicant Technical Support: If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV technical support at 855-524-5627 Mon-Fri between 6 am and 6 pm (Pacific Time). Helpful hints: if you are having difficulty uploading or attaching documents to your application first- ensure your documents are PDF or Microsoft Word files, and second, close the document before you attempt to upload (attach) it.

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