Purchasing Coordinator Job Vacancy in Community College of Denver (CO) Denver, CO 80204 – Latest Jobs in Denver, CO 80204

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Company Name : Community College of Denver (CO)
Location : Denver, CO 80204
Position : Purchasing Coordinator

Job Description : JOB
CCD previously required the selected candidate for this position to be fully vaccinated against COVID 19 by September 30, 2021 in accordance with the regulations at that time. As of March 4, 2022, in accordance with the City and County of Denver Public Health Order, Community College of Denver is no longer requiring proof of vaccination against COVID-19 for this position. Proof of vaccination status is subject to change at any time in line with local and national guidelines. SELECTION PROCESS Community College of Denver is seeking individuals with demonstrated commitment to creating an inclusive learning and work environment. CCD values the ability to work effectively with students, families, faculty, instructors and staff of diverse backgrounds. Preliminary screening will be made on the basis of completed application packet submitted by candidate. Completed application packet includes: a letter of interest of no more than five pages, addressing in general the items under “Primary Duties” and specifically each item under “Minimum Qualifications”; an online application; resume; and transcripts. All candidates, including current Community College of Denver employees must submit a complete application packet which includes all material listed above. Only completed application packets will move forward for screening. Please review the job duties and minimum requirements carefully. Meeting the minimum qualifications for a particular position does not assure the applicant an interview. Selected applicants will be invited by the screening committee for interviews. All application materials become the property of Community College of Denver and cannot be copied. GENERAL SUMMARYThe Purchasing Specialist is responsible for coordinating the procurement of both goods and services for the Community College of Denver. This includes assisting with purchase contracts, purchase order coordination and production, monitoring and oversight of procurement card program for small-dollar purchases, and review of direct payment vouchers for compliance with state procurement rules, internal college procedures, budget availability, and proper classification for general, auxiliary, restricted, and agency fund transactions. This position assists the Contracts and Procurement Coordinator in administering both the P-card and the travel card program and audits pcard transactions on a monthly basis.

EXAMPLE OF DUTIES
Under the direction of the Contracts and Procurement Manager, complete day-to-day responsibilities of the College’s Procurement Card (P-Card) Program and Travel card program. Develop and provide regular training to all P-Card administrators and cardholders, including in person, virtual, and on-demand training opportunities. Monthly audit and monitor P-Card transactions for compliance and applicable agency and State rules and regulations. Track and follow up with cardholders to ensure timely submission of P-Card statements and required documentation. Maintain and update P-Card log. Prepare the annual P-Card and travel card misuse report for review by the college Controller and subsequent submission to the State Controller. Conduct the annual mandatory retraining of all P-Card holders and provide timely support to any P-Card or travel card questions or challenges a cardholder may have, either face to face, by phone, or email. Assist College employees in applying for a travel card and monitor the card issuer website to assure the employees are making the necessary payments against their personal liability travel card. Inform the Contracts and Procurement Manager of travel cardholder payment status.Timely review and approve direct payment vouchers for compliance with state procurement rules, internal college procedures, and budget availability. Request applicable independent contractor, business case forms, and other required documentation. Serve as the College’s point person for all procurement processing and purchasing including but not limited to ensuring all required documentation and paperwork is correct. Review requests and determine the appropriate procurement process after consideration of State procurement, fiscal rules, federal grant regulations, and internal and external (AHEC) policies and guidelines. Assign the appropriate account code to ensure purchases are tracked properly and data integrity is maintained in college accounting records. Maintain records of all procurement activity conducted by the College. Develop and propose procurement guidelines, which include logging, tracking, and delivery for approval of all purchase requisitions. Assist the Contracts and Procurement Manager in tracking all college agreements and contracts. Prepare encumbrance purchase orders as directed.Provide guidance and advice on the procurement process to College staff, via phone, face to face, email or using developed tools and handbooks. Update and maintain an electronic desk reference for all position duties. Prepare reporting as may be required from time to time by the Colorado Community College System, State Department of Personnel and Administration, and/or other State entities. Assist with fixed assets inventory process at all campus locations. Other duties as assigned.

MINIMUM QUALIFICATIONS
Any equivalent combination of education, experience, knowledge, skills, and abilities. Education: Bachelor’s degree in Business Administration, Accounting, or a closely related field from an accredited college or university. Full-time accounting or professional purchasing experience may substitute for the Bachelor’s degree on a year-for-year basis; provided at least 18 credits of accounting and business courses have been successfully completed. Experience: Two (2) years of accounting or professional purchasing experience. PREFERRED QUALIFICATIONS: Experience: Experience working in a higher education accounting or purchasing department.Experience working in a community college setting. Knowledge/Skills/Abilities: Licensure/Certification: Certified Purchasing Professional (CPP) Equipment Used: Personal Computer and various software products, including but not limited to a strong knowledge of Microsoft Office suite.

SUPPLEMENTAL INFORMATION
Our campus is located in downtown Denver, adjacent to two light rail stations, and just minutes away from shopping, restaurants, and event venues. When you visit our campus, it will be immediately evident that our faculty, staff, and instructors are passionate about serving our diverse student population. At CCD our passion is to help others, and we offer career pathways that will make a difference in the lives of our students. If you are interested in sharing our passion for student success, CCD offers generous medical, dental, vision, life, and retirement options. We also offer the opportunity to expand your education, and those of your dependents, through our tuition reimbursement program. For a complete review of the benefits we offer, please click on the following link: https://www.cccs.edu/employee-resources/employee-benefits/. APPLICATION PROCEDURES: Interested applicants must submit a complete application packet at https://www.schooljobs.com/careers/ccd which includes: Electronic Application, Click ‘New Resume’ at the bottom of this pageCover LetterResumeReferences – Names, phone numbers, addresses, & email addresses of three professional referencesCopies of transcripts, unofficial preferred Copies of appropriate credentials, if applicable **All included attachments should be saved with the following nomenclature: Last name, First name Document; for example Doe, John Resume; Doe, Jane Transcripts ***Your resume should clearly indicate how you meet the minimum qualifications. Those applicants that do not meet the minimum qualifications will not be considered. Part-time experience is ½ the equivalent of full-time experience. Example: Four (4) years applicable part-time experience equals 2 years full-time equivalency. CCD is a Learning College where policies, programs and practices support learning as the major priority. The Community College of Denver is an Equal Employment Opportunity Educational Employer. Background checks will be conducted on all finalists for employment consideration. CCD recognizes that administration, faculty, instructors, and staff reflect the diversity of its students and community and prohibits employment and student discrimination based on race, color, religion, national origin, citizenship, gender, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law. For information regarding Community College of Denver Security, including crime statistics for the campus and surrounding area, please see the CCD Campus Security website under “student’s right to know”: CCD.edu/Safety. For a hard copy report please contact
303-352-3042.

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