Records & Information Coordinator Job Vacancy in Metrolinx Toronto, ON – Latest Jobs in Toronto, ON

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Company Name : Metrolinx
Location : Toronto, ON
Position : Records & Information Coordinator

Job Description : Records & Information Coordinator (COR008S)

Employee Status: Regular

Bargaining Unit: Amalgamated Transit Union (ATU)

Pay Range: 40.25 – 50.97

Location: 277 Front Street West

Closing Date: 30-Mar-2022
Start Rate (Non-negotiable): $40.25 per hour

Metrolinx is connecting communities across the Greater Golden Horseshoe. Metrolinx operates GO Transit and UP Express, as well as the PRESTO fare payment system. We are also building new and improved rapid transit, including GO Expansion, Light Rail Transit routes, and major expansions to Toronto’s subway system, to get people where they need to go, better, faster and easier. Metrolinx is an agency of the Government of Ontario.
We embody our values in everything that we do. We Serve with Passion, Think Forward, and Play as a Team. If you can relate, we want to hear from you!
Reporting to the Manager, Corporate Records and Information Management, our Records and Information Management office is looking for a Records and Information Coordinator to assist with the implementation and maintenance of the enterprise-wide Corporate Records and Information Management (RIM) program.

What will I be doing?
Provide advice to improve the effectiveness of the operational RIM program.
Provide support regarding the development of information management systems (i.e., OpenText, SharePoint).
Coordinate the corporate library portals and perform system administrator responsibilities, approve and coordinate new purchases of standards and serials, maintain records for budget purposes and produce statistical reports.
Manage paper and electronic records following corporate procedures.
Assist the RIM Specialist in all elements of developing an enterprise-wide records retention schedule, including supporting with researching legislation; legal; archival; audit and operational requirements. Also helping the RIM Specialist in establishing record classifications, security levels and disposition criteria.
Be an expert for operational records management issues, guiding departments, project teams and staff following established corporate RIM policies, procedures and industry best practices.
Analyze departments’ business processes and records and develop folder structures and file plans based upon them for network drives and other information systems. Develop metadata to improve document management and retrievability. Conduct records inventories.
Provide guidance to staff related to the records retention process to help ensure Metrolinx meets their legislative obligations for records retention. Receive retention requests for corporate documents, analyze content, and recommend final disposition per the Record Retention Schedule. Help identify the location and retrieval of information from active and inactive storage areas and archives; provide guidance to departments to transfer corporate records to storage, assess records for destruction together with approved retention schedules; and facilitate the final disposition process using already established guidelines.

What skills and qualifications do I need?

Completion of a three-year program at a recognized Community College in Records Management or Library Sciences, or an equivalent combination of education and experience.
Minimum four years experience in a library or records management environment involving the analysis and indexing of documentation, subject classification, records retention and archival practices in a legal or engineering environment.
Working knowledge of document and image management technologies, and Provincial and Federal Acts and Regulations related to library sciences practices, document/image retention, storage and retrieval management, including CSA/CSGB, ANSI/SIIM and ISO standards.
Experience inputting data into computer databases and retrieving such data using “Boolean” search factors. Continuing Education is required in records/document management, legislative and technical software courses to stay current with latest technologies.

Accommodation:
Accommodation will be provided throughout the hiring process, as required. Applicants must make their needs known in advance.

Metrolinx is an equal opportunity employer and committed to a diverse and inclusive workforce. We are also committed to offering reasonable accommodation to job applicants with disabilities. If you require assistance or an accommodation due to disability, at any point during the recruitment process, please contact us at: 416-202-5601 or email hr.recruitment@metrolinx.com.

Application Process:
All applicants must be legally entitled to work in Canada. Metrolinx will be using email to communicate with you for all job competitions. It is your responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence, we recommend that you check your email regularly. If no response is received, we will assume you are no longer interested in pursuing the opportunity. Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any background information provided be misleading, inaccurate or incorrect, Metrolinx reserves the right to discontinue with the consideration of your application.

Metrolinx employees are required to be fully vaccinated against COVID-19 in accordance with Metrolinx’s Mandatory COVID-19 Vaccination Policy as a condition of being eligible for the recruitment process. Proof of COVID-19 vaccination will be required. If you are not able to obtain COVID-19 vaccination for a reason related to a protected ground of discrimination under applicable human rights legislation, you can request accommodation from Metrolinx.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.
AN EQUAL OPPORTUNITY EMPLOYER

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