Executive Assistant Job Vacancy in Deallus Gurgaon, Haryana – Latest Jobs in Gurgaon, Haryana

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Company Name : Deallus
Location : Gurgaon, Haryana
Position : Executive Assistant

Job Description : Executive Assistant

About Deallus
Deallus is a global management consulting firm specialized in life sciences and with a legacy in competitive strategy. We empower clients to achieve competitive advantage through the generation of strategic intelligence and actionable insights. Our strength is unrivalled therapeutic area expertise, deep understanding of our client needs, and proven methodologies to deliver strategic value across the product lifecycle and the broader organization.
Deallus has global staff just exceeding 100 people, and presence in all major pharmaceutical markets through offices in L.A., New York City, London, Tokyo, Shanghai and now Gurugram, India. We have a diverse employee population and more than 25 languages are spoken by Deallus staff. We serve a large number of top-25 global pharma as well as nice biopharma clients, and have therapeutic area strength in Oncology, Rare Disease, Vaccines, and other specialty categories, as well as most of the primary care space.
Our Mission, Vision & Values
Our vision is to lead the industry in shaping and refining strategies for those striving to advance healthcare and improve patients’ lives.
We do this by applying bespoke, robust methodologies to unearth insights and provide evidence-based recommendations; by building an innovative, passionate, global team with a diverse skillset and deep expertise; and by serving as a trusted thought partner for our clients to help them navigate a dynamic, competitive and complex environment.
Finally, we strive to emulate our values of Collaboration, Curiosity, Passion, Resilience, and a Winning Mindset in everything we do, both for our clients and the way we interact with each other.
We are now looking for an Executive Assistant to support the Managing Director and Country Head of India as we continue to accelerate our global growth. Specifically, we are looking for candidates with 4-7 years’ EA/PA experience, preferably in a professional services environment.
Purpose of the Role:
The Executive Assistant will be reporting directly to the Managing Director and Country Head India who is a senior executive in the core leadership team of the Company and heads Deallus’ Indian Operations. The candidate will be responsible for secretarial support and office administration. This role is an excellent opportunity to work in a fast-paced, multinational environment for personal and professional growth while working with highly specialized consulting staff.

Key Accountabilities:
Secretarial Support
Full understanding of MD and Country Head key priorities and actions for in-year; in-month; and in-week
Is able to act as an effective representative of MD and Country Head externally and internally as required
Prioritising activities, ensuring actions taken in a timely manner, including liaising with the right internal and external stakeholders in order to complete each activity/priority
Where items are delegated, own the monitoring, management and execution of these delegated activities
Co-ordinate (manage and schedule) all internal meetings for MD and Country Head
Manage agenda and own presentation development, including managing topic owners to deliver content in a timely fashion for review and finalisation
Own minute taking and distribution
Own actions – including tracking and follow up of actions
Support and work on India office and global communications as required by the MD and Country Head
Works with other executives and leaders within the organization to manage schedules and agendas as required
Works closely with global admin team as and when required and/or delegated by the MD
Works closely with Indian HR to support any requirements for Indian operations
Office Administration
Act as point of contact between various vendors and MD as required
Make/support travel arrangements for MD and other staff as required
Is able to select and finalize vendors as required by the MD
Handle office correspondence and communication
Manage office supplies
Manage office support staff as required (security, pantry staff etc.)
Manage office related requirements of staff and ensure office working is a smooth experience for everyone
Work closely with HR to organize various events
Filing of various documents/bills required for office administration
What we’re looking for:
Required
Experience or motivation working for C-level and senior management in fast-paced, challenging, and multinational environments.
Excellent communication skills with very good command over verbal and written English
Strong collaborator and team player who can drive alignment at senior levels
A confident, energetic and enthusiastic communicator, comfortable interacting with and organizing senior Executives
High level of organization with strong attention to detail and good ability to prioritize tasks based on business needs
Proven success in a project coordination role, strong ability to manage multiple projects at any given time
Extremely versatile, dedicated to efficient productivity
Experience with Management Information Systems and other tools of work, comfortable with handling and organizing data
Comfortable in interacting with external vendors
Highly professional demeanor, ethics and strong personal and professional values
An integral, trusted member of the team
Calm, professional and methodical under pressure
Nimble business mind with a focus on developing creative solutions
Experience across Microsoft Office (Word, Excel, PowerPoint, Outlook)
Alignment to the Deallus values: Collaboration, Curiosity, Passion, Resilience, and a Winning Mindset
Desirable
Experience in consulting environments with a focus on operations management
Experience planning and leading strategic initiatives
Interest in life sciences / healthcare

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