Office Specialist 1, Document Imaging Specialist Job Vacancy in Department of Corrections Wilsonville, OR – Latest Jobs in Wilsonville, OR

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Full Details :
Company Name : Department of Corrections
Location : Wilsonville, OR
Position : Office Specialist 1, Document Imaging Specialist

Job Description : Initial Posting Date:
03/11/2022
Application Deadline:
03/20/2022
Agency:
Department of Corrections
Salary Range:
$2,769 – $3,802
Position Type:
Employee
Position Title:
Office Specialist 1, Document Imaging Specialist (Wilsonville) Part-Time Opportunity
Job Description:
Office Specialist 1, Document Imaging Specialist – Part-time Opportunity
Offender Information & Sent Computation ( Wilsonville, Oregon )
Oregon Department of Corrections
Are you looking to join a team of passionate professionals? Apply today and begin your career as an Office Specialist. We currently have a part-time opening in our Offender Information & Sent Computation (OISC) Central Unit at Coffee Creek Correctional Facility (CCCF) in Wilsonville, Oregon. T his recruitment will be used to establish a list of qualified applicants and could be used to fill future vacancies.
The Oregon Department of Corrections (ODOC) seeks to employ career-oriented candidates and offers employment opportunities in a wide variety of challenging occupations. ODOC’s mission is to promote public safety by holding offenders accountable for their actions and reducing the risk of future criminal behavior.
This position is represented by American Federations of State, County, and Municipal Employees (AFSCME).
Duties
As the Office Specialist you will provide support to the OISC Central Unit by inspecting and preparing files for document imaging, reordering documents, inserting section dividers, evaluating individual documents for relevance and retention pursuant to the approved DOC Records Retention Schedule and Secretary of State Retention policy. Answer incoming phone calls, responding to requests for information utilizing the Corrections Information System (CIS). You will forward calls as appropriate to staff. Assist in filing and maintaining records of all documents. You will also monitor the front door to ensure visitors and guests are promptly granted access. Ensure that all visitors and guests sign facility access register. Apply the retention schedule and policy to offender records by identifying and destroying appropriate documents as needed. You will ensure published documents are archived correctly. Scan prepared documents making sure image integrity and quality is maintained and evaluating performance of document imaging equipment, note discrepancies, perform routine maintenance, and secure service from providers. You will contact counties to secure serviceable permanently retained documents. Prioritize work to achieve optimal customer service and supply finished product in a timely and efficient manner. You will maintain image quality at high speed and volumes. You will serve as the technical coordinator for the development and implementation of document imaging operational procedures. Ensure the electronic documents created meet the standard for historical permanent retention and destroy paper documents. Secure confidential imaged documents in appropriate locations, transferring them to various electronic folders. You will maintain manuals, procedures, and other controls necessary for maintaining the document imaging process. You will research to ensure that all electronically stored information is correctly indexed.
Minimum Qualifications
Completion of courses or training in Office Technology;
OR
One year of general clerical experience which included typing, word processing, or other generation of documents;
OR
An equivalent combination of training and experience.
Agencies may supplement the minimum qualifications to require specific knowledge and skills as specified in the Classification Specification.
Requested Skills:
Excellent Customer Service Skills;
Inspecting and preparing files;
Answer phone calls and forward calls as appropriate department;
Filing and maintaining records;
Follow retention schedule and policy and destroying documents;
Ensuring published documents are archived;
Ability to ensure image integrity and quality is maintained on scanned documents;
Ability to supply finished product in a timely and efficient manner;
Maintain image quality of documents at high speed and volumes;
Advanced Microsoft Word, Excel and Outlook;
Strong communication skills, both verbally and in writing;
Ability to interpret and apply laws, rules, policies, and procedures;
Managing and working with confidential and sensitive information;
Working effectively with interruptions and meeting assignment deadlines;
Ability to secure confidential imaged documents in appropriate locations;
Ability to transfer documents to various electronic folders;
Excellent organization skills, attention to detail and ability to multi-task.
How to Apply:
Applicants must update their Work History in Workday;
Applicants must update their Workday job experiences. Applications submitted without updating applications on Workday may not be considered.
.
Only the candidates whose experience most closely matches the qualifications and requested skills of this position will be invited to an interview.
In the Work Experience section of your online application clearly describe your experience as it relates to the minimum and special qualifications, requested skills, and/or desired attributes. Be sure to demonstrate you have obtained any skills requested or required through education, work experience, or by showing you have transferable skills (i.e., skills obtained through military education or experience) that substantially relate to this position.
Failure to provide this information may result in eliminating your application from further consideration. A resume will not substitute for completing the work experience section of your application.
Working Conditions
This position is located at the OISC Central Unit at CCCF and works in the presence of adults in custody. Runs the risk for tampered/suspicious mail sent by adults in custody and members of the public. Work is performed in an office setting and includes extended periods of time sitting at a computer terminal, extended periods of time standing, researching in policy/office manuals, bending, stooping, and stretching to reach or obtain the AIC files.
The State of Oregon requires all executive branch employees to complete their COVID-19 vaccination series or have an approved exception to the requirement due to a medical condition or sincerely held religious belief. Successful candidates for this position must submit vaccination documentation or be approved for an exception prior to their first day of employment. Failure to provide proof of full documentation or receipt of an approved exception will lead to withdrawal of the job offer. For more information, visit our policy listed here .
Requirements for Employment
You must be able to pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following convictions are likely to result in being disqualified for this position: felony convictions, computer theft, identify theft and fraud. CJIS clearance is done at the conditional job offer.
The Selection Process – We expect to
Initial review of minimum qualifications, knowledge, and skills.
Consideration of top candidates – Recruitment will review and refer the top candidates to the hiring manager.
There will be interviews and/or testing to determine the best candidates for a position.
Background check and reference checks – All finalists must pass a thorough a criminal record check and reference check.
Benefits
The salary range listed above is for non-PERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range. The State of Oregon provides a generous benefit package, which includes family health and dental insurance, optional short and long-term disability and term life insurance – all of which can be tailored to individual needs. Also provided are fully paid retirement program, modest life insurance policy, paid holidays, vacation and sick leave. Position may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute.
Additional Information
Diversity, Equity, and Inclusion is embedded in the Department of Corrections core values. The department strives to be a model employer committed to promoting diversity, equity, and inclusion. Ensuring legal compliance, efficiency, and exceeding expectations to deliver the best public services.
We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. The EEO is the Law poster is available for your reference.
ODOC is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PREA prohibits the Oregon Department of Corrections from hiring, promoting, or contracting with anyone (that will have direct contact with residents) who has engaged in, been convicted of, or been civilly or administratively adjudicated for engaging in sexual abuse in confinement settings. For more information regarding PREA please visit: United States Department of Justice .
Veterans’ Preference
Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility . Please note – if you checked you are a veteran, you will be asked to upload your documents later in the application process, after you have applied.
Questions
If you have questions about the position, please contact the recruiter, Maria Arellano and reference number: REQ-90035.
The fine print:
Warning! The system will timeout after 20 minutes of inactivity. You must submit your application after you begin the process – you cannot save your progress and come back to it later.
Workday performs weekly maintenance Friday evenings and the system may be down for several hours. Please plan accordingly.
We may also use other factors to help us decide who will move forward, such as your related work experience, education, and overall professionalism of your application materials.
Do not attach extra documents. We will only review documents requested in the posting.
ODOC does not offer visa sponsorship. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States.
This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract.
Application information may be used throughout the entire selection process and used in future vacancies. This process is subject to change without notice. The pay and benefits on all announcement may change without notice.

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