Secretary 9 (Jackson TSC) University Region Job Vacancy in State of Michigan Jackson, MI – Latest Jobs in Jackson, MI

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Company Name : State of Michigan
Location : Jackson, MI
Position : Secretary 9 (Jackson TSC) University Region

Job Description : Job Description

This position performs advanced secretarial and management assistant assignments in support of the professional and technical staff in the Jackson Transportation Service Center (TSC). Responsibilities include interpretation of policies and procedures, interpreting the supervisor’s point of view, serving as liaison to staff and higher level management, researching and preparing materials for managerial decisions, and participating in other management assistant activities, being the TSC customer service representative (interact with customers in person, by phone and email), handling TSC level SIGMA procurements, scheduling meetings, performing general office duties (mailing, filing, FOIA coordinator, maintain office equipment, finalize TSC correspondence, equipment inventory, assist TSC and garage employees with equipment needs), process payroll, complete personnel paperwork, process billings and purchase orders, assist with setting up maintenance contracts, process and maintain certain various permits, maintain stores inventory for the maintenance garages, ensure that the TSC pool vehicles are properly maintained. Perform other administrative support functions as required.

Position Description (Download PDF reader)

The Michigan Department of Transportation (MDOT) is a diverse, innovative agency of approximately 2,800 employees serving Michigan citizens in offices throughout the state. Using cutting-edge technology and multi-disciplinary partnerships, MDOT oversees the planning, design, construction, operation, and maintenance for over 9,600 miles of I, US and M routes that are the backbone of the state’s economy. From aviation, intercity passenger services, rail freight and local public services, MDOT is involved in all modes of transportation. Through numerous employee public services engagement programs and mentoring opportunities, employees are provided opportunities to thrive in their careers and in doing so, improve the lives of Michigan residents and visitors.

Based on operational needs, remote work and alternative work schedule requests for this position may be considered. Currently, some of our employees are temporarily working remotely as part of the COVID-19 response and others are working on site.

The health and safety of our employees is top priority for the MDOT. To learn more about how MDOT employees are achieving the Departments mission while abiding by COVID-19 safety protocols, please visit these sites MDOT website and Worker Personal Protective Products and Precautions (Download PDF reader).

MDOT-Jobs
Required Education and Experience
Education
Educational level typically acquired through completion of high school.

Experience
Four years of office experience involving administrative support practices, including one year equivalent to advanced 8-level administrative support work, or equivalent to a Secretary E8, or Legal Secretary E8.

OR

Four years of office experience involving administrative support practices, including two years equivalent to experienced E7-level administrative support work, or equivalent to a Secretary 7, or Legal Secretary 7.
Additional Requirements and Information
Certain positions may require a criminal history background check.

View the job specification at: http://www.michigan.gov/documents/Secretary_13143_7.pdf (Download PDF reader)

All newly hired state employees are required to submit and pass a pre-employment drug test and physical (if applicable) prior to their actual appointment. Criminal and driving records will also be checked if applicable. Any position offer will be conditional until results of the drug test, physical, criminal background, and driving records indicate eligibility for employment.

The department reserves the right to close this posting prior to its original end date once a sufficient number of applications have been received.

Your application for any position does not guarantee that you will be contacted by the Department for further consideration. Only those applicants interviewed will be notified of the results.

The “Salary” listed in this posting is a range and reflects the minimum and the maximum rate. New employees typically come in at the minimum rate and their pay will increase in increments upon satisfactory performance.

If you have questions related to this posting, contact Staci Erickson at ericksons2@michigan.gov.
State employment benefits include everything from health insurance to retirement income and can be worth 25% to 50% of salary depending on wages and benefits.
This page briefly explains some benefits provided under Civil Service rules or union contracts.

Leave Time

Full-time employees receive between 15 and 35 vacation days per year. Employees also receive 13 sick days per year and 8 hours of leave to participate in certain school functions or community activities. Employees may also qualify for up to 12 weeks of paid or unpaid leave for certain family or medical situations.

Holidays

State employees receive 12 or 13 scheduled paid holidays each year, including New Year’s Eve, New Year’s Day, Thanksgiving, Christmas Eve, Christmas Day, Memorial Day, and Veterans Day.

Alternative Work Schedules

Flexible work schedules and telecommuting options are available in many jobs.

Insurance and Other Benefits

Eligible employees can choose from a variety of health insurance plans, including a PPO, HMOs, and a High Deductible Health Plan with HSA (effective January 1, 2021). Other coverage includes vision, dental, life, and long-term disability insurance, as well as tax-deferred Flexible Spending Accounts (FSAs) for health, prescription, dental and vision eligible expenses, dependent care expenses, and Qualified Transportation Fringe Benefits (QTFB). Employees also have the option to purchase additional life, accidental death, and long-term care insurance, auto/home insurance, identify theft protection, and legal services.

Paid Parental Leave

Provides eligible individuals up to 12 weeks of paid leave immediately following birth or adoption of a child.

Deferred Compensation

Employees may invest income in a tax-deferred retirement investment program. The state offers two optional deferred compensation plans, the 457 and 401(k). Employees decide the amount deducted from their paychecks.

Retirement

Employees receive a minimum 4% state contribution toward their retirement fund. If an employee elects to contribute more, the state will match up to 3%. The Office of Retirement Services administers two different retirement plans for State of Michigan employees: Defined Benefit (DB) and Defined Contribution (DC). New hires can also receive up to a 2% employer match into a Personal Healthcare Fund and a lump-sum credit to a tax-deferred account if eligible. More information is available at the Office of Retirement Services.

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