Sr Administrative Assistant Job Vacancy in Amex Bengaluru, Karnataka – Latest Jobs in Bengaluru, Karnataka

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Company Name : Amex
Location : Bengaluru, Karnataka
Position : Sr Administrative Assistant

Job Description : You Lead the Way. We’ve Got Your Back.
At American Express, we know that with the right backing, people and businesses have the power to progress in incredible ways. Whether we’re supporting our customers’ financial confidence to move ahead, taking commerce to new heights, or encouraging people to explore the world, our colleagues are constantly redefining what’s possible — and we’re proud to back each other every step of the way. When you join #TeamAmex, you become part of a diverse community of over 60,000 colleagues, all with a common goal to deliver an exceptional customer experience every day.

At American Express, we know that with the right backing, people and businesses have the power to progress in incredible ways. Whether we’re supporting our customers’ financial confidence to move ahead, taking commerce to new heights, or encouraging people to explore the world, our colleagues are constantly redefining what’s possible — and we’re proud to back each other every step of the way. When you join #TeamAmex, you become part of a diverse community of over 60,000 colleagues, all with a common goal to deliver an exceptional customer experience every day. We back our colleagues with the support they need to thrive, professionally and personally. That’s why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.
Purpose of the Role:
Our Engineers not only understand how technology works, but how that technology intersects with the people who count on it every day. Today, innovative ideas, insight and new perspectives are at the core of how we create a more powerful, personal and fulfilling experience for all our customers. So if you’re interested in a career creating breakthrough software and making an impact on an audience of millions, look no further.
Key Responsibilities:
Day to day delivery of administrative tasks, such as – Schedule and manage Calendar across virtual and co-located teams, Meeting room bookings, Schedule meetings and appointments, Organize and maintain paper and electronic files, organize vendor partner & other internal & external meetings, Visitor coordination, PR and courtesy calls as well as business commitments etc.
Will report to the Site Lead of American Express in Bangalore, and support the site leadership administration
Travel arrangements with agenda, Processing/reconciling travel expenses, Manage and prepare In-Town & Out-Town TEV’s, Reimbursements, Corporate Card Statements, Banking statements and payments.
Senior-level Administrative Assistant position. Performs more complex Administrative tasks, and may work on non-routine projects.
New employee or vendor resource on-boarding and associated administrative support such as access management, laptop, employee card etc.
Working closely with the head of the group’ s program manager/chief of staff to ensure that the global events are run effectively with the local representation and also run the VP’ s staff meeting.
Organizing and coordinating the employee engagement and cultural initiatives, including offsite events, Trigger Employee’s birthday, anniversary and any other Employee Events.
Coordinate and organize Town halls with teams based across geographic locations, senior Leadership visit logistics, Team Huddles, etc.
Adept in using MS-Office tools such as MS-Outlook, MS-WORD, MS-EXCEL, MS-Power Point etc. Provide support in documentation for projects, create power-point business presentations, and generate various reports, etc
Complete responsibility for the leaders, segregation of incoming and outgoing mails, etc.
Maintenance of all office related files including Confidential files.

Behavioral Requirements:
Be able to independently handle routine affairs, and able to handle geographically spread virtual teams
Be flexible on time commitments to be able to work stretched hours to meet business requirements
Have a pleasing and positive personality to drive team-work and day-to-day tasks
Provide thought leadership and ideas for enhancing employee engagement & team work
Be able to network extensively with various teams, departments and leverage relationship to drive outcomes.
Leverage strong problem solving skills with focus on compliance adherence

Work Experience:
Minimum 6 – 8 years of administrative experience.
Experience with multi-nationals & global teams preferred.
Ability to work with matrix teams, diverse cultures, and stretched hours appreciated
Technical requirements:
Mandatory skills – MS-Outlook, MS-Word, MS-Excel, MS-Power Point.
Preferred skills – Advanced Excel, Reporting, Web Portal design, Financial Accounting
American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law.
Offer of employment with American Express is conditioned upon the successful completion of a background verification check, subject to applicable laws and regulations.

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