ADMIN COORDINATOR Job Vacancy in GENERAL INTERNATIONAL Dubai – Latest Jobs in Dubai – updated today

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Company Name : GENERAL INTERNATIONAL
Location : Dubai
Position : ADMIN COORDINATOR

Job Description : RECEPTIONIST | ADMIN COORDINATOR
ADMIN COORDINATOR
Location: Dubai, United Arab Emirates
Job Type: Full-Time
Salary: unspecified
Job Description:
QUALIFICATION : MASTERS / BACHELORS IN HUMAN RESOURCES OR RELATED

EXPERIENCE : MINIMUM 5 YEARS EXPERIENCE IN UAE / GCC WITH ORGANIZATIONS HAVING MORE THAN 200 EMPLOYEES (PREFERABLY CONSTRUCTION / FACILITIES MAINTENANCE)

DESIRED PROFILE : CANDIDATES WITH EXPERIENCE IN CONSTRUCTION OR FACILITIES MAINTENANCE COMPANIES WITH GOOD COMMAND OVER ENGLISH (SPEAKING AND WRITING), ARABIC IS A DEFINITE PLUS. PROVEN TRACK RECORD WITH HANDS ON EXPERIENCE IN HANDLING LARGE WORKFORCE. MULTITASKING AND ABLE TO MEET DEADLINES.

PREFERENCE WILL BE GIVEN TO CANDIDATES WHO CAN JOIN IMMEDIATELY.

RESPONSIBLE FOR PERFORMING ADMINISTRATIVE, CLERICAL AND SALES SUPPORT DUTIES AS WELL AS PROVIDING SUPPORT TO THE ORGANIZATION BY ASSISTING IN DAILY OFFICE NEEDS.

PROFESSIONALLY ANSWERING AND DIRECTING PHONE CALLS.

PERFORMING CLERICAL FUNCTIONS SUCH AS:

PREPARING AND DISTRIBUTING EMAILS, MEETING AGENDAS, MEETING MINUTES, CORRESPONDENCE, MEMORANDUMS, LETTERS, FAXES AND FORMS.

ORGANIZING AND SCHEDULING APPOINTMENTS BOTH INTERNALLY AND EXTERNALLY.

RECEIVING VISITORS AND HANDLING THEIR QUERIES

ARRANGING CONFERENCE CALLS FOR DIRECTORS AND MANAGERS

MAKING BUSINESS TRAVEL ARRANGEMENTS FOR DIRECTORS, MANAGERS AND INTERNATIONAL EMPLOYEES.

SCHEDULING EXTERNAL BUSINESS MEETINGS FOR DIRECTORS AND MANAGERS.

RESPONSIBLE FOR EMPLOYEE LEAVES’ UPDATES.

SUPPORTING THE HR DEPARTMENT IN MAINTAINING STAFF FILES, MONITORING OF STAFF VISAS, SCHEDULING MEDICAL FOR EMPLOYEES.

SUPPORTING THE PRO IN PREPARING THE REQUIRED DOCUMENTS FOR NEW APPLICATIONS AND RENEWALS AS WELL AS OTHER GOVERNMENT/ LABOR RELATED WORKS.

ASSISTING THE FINANCE DEPARTMENT WHEN REQUIRED FOR SPECIFIC BILL PAYMENTS

PREPARATION OF ADMINISTRATIVE REPORTS

UPDATING OFFICE POLICIES AND COMMUNICATION BOARD AS NEEDED.

MANAGING COMPANY CARS (BOOKING FOR SERVICE, PROCESSING QUOTES FOR APPROVAL, MONITORING THE LICENSE AND INSURANCE VALIDITY, PENALTIES & SALIK)

ASSISTING EMPLOYEES TO RESOLVE THEIR QUERIES/CONCERNS THAT RELATED TO THE ADMIN ROLE.

CONSTANTLY CHECKING IF THERE’S A REQUIREMENT FOR RESOURCES FOR EMPLOYEES (BUSINESS CARDS, STATIONARY, ETC.)

MAINTAINING AND ORDERING OFFICE SUPPLIES THROUGH THE PROCUREMENT & LOGISTICS DEPARTMENT.

PREPARING MEETING AGENDAS, RECORDS, DISTRIBUTING MEETING MINUTES AND MAINTAINING DOCUMENTED INFORMATION FOR FUTURE REFERENCE.

COLLATING EMPLOYEE ATTENDANCE DATA AND UPDATING THE SYSTEM.

LIAISING WITH OFFICE DRIVERS TO ARRANGE THE WORK EITHER DIRECTLY OR THROUGH THE PROCUREMENT AND LOGISTICS DEPARTMENT.

CONTRIBUTING TO TEAM EFFORT AS REQUIRED BY THE LINE MANAGER.

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