Administrative Assistant – Engineering Job Vacancy in Relativity Chicago, IL – Latest Jobs in Chicago, IL – updated today

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Full Details :
Company Name : Relativity
Location : Chicago, IL
Position : Administrative Assistant – Engineering

Job Description : Are you looking for a hybrid or remote work opportunity? Are you interested in a workplace that allows for flexibility in your day? Are you ready for a workplace that provides benefits that suit your needs?

You will provide analytical and specialized administrative support to relieve executive, administrative, and line and staff managers of complex details and advanced administrative responsibilities. Complete special research and data analysis tasks. Analyze problems, compile and analyze data, and prepare reports/recommendations. Coordinate activities between departments and outside parties. Contact company personnel at all organizational levels to gather information and prepare reports. Work is generally of an important or confidential nature. Assignments may be found in different departments.

This role will report directly to the VP, Cloud Engineering but will also have responsibility for supporting three other Senior Directors/VPs.

Your Role in Action

Provides high level administrative support by proactively partnering with executive to facilitate their work, anticipates their needs and prioritizes accordingly. Manages calendar(s) for leader or group of leaders. Manages annual planning calendar (OMS) and creates look-ahead calendars for review. Creates and edit documents, spreadsheets and presentations. Manages schedules, arrange appointments and itineraries. Coordinate meetings, travel, conference calls, and completes expense reports. Manages executives’ email by organizing, filing, responding and delegating. Manages event set-up, breakdown and catering, including off-site events. Acts as delegate for executive with their direct reports and service groups (HR, Facilities, Finance) May review direct reports’ expenses and purchases in place of executive. Assists with preparing budgets and other financial documents. Creates and prepares correspondence, reports, email and other documents. Answers and screens phone calls and responds independently or delegates to others, as appropriate. Arranges travel plans and itineraries, and compiles travel documents. Remains knowledgeable of all company administrative policies and procedures. May be asked to run various errands. Handles sensitive and confidential information with tact and diplomacy.

Minimum Qualifications

Minimum 1 years’ experience as an Administrative Assistant or commensurate experience. Associate’s Degree or equivalent experience.

Preferred Qualifications

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Strong written, verbal and listening communication skills. High level of accuracy, attention to detail. Maintains an advanced degree of confidentiality and sense of urgency.

Physical Demands and Work Environment

May be required to sit for extended periods of time. Able to lift over 30 pounds Travel may be required on occasion. Overtime may be required throughout the year.

Relativity is a diverse workplace with different skills and life experiences—and we love and celebrate those differences. We believe that employees are happiest when they’re empowered to be their full, authentic selves, regardless how you identify.

Benefit Highlights:

Comprehensive health, dental, and vision plans

Parental leave for primary and secondary caregivers

Flexible work arrangements

Two, week-long company breaks per year

Unlimited time off

Equity program

Training investment program

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin, disability or protected veteran status, or any other legally protected basis, in accordance with applicable law.

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