ADMINISTRATIVE SERVICES OFFICER I Job Vacancy in City of Chicago Chicago, IL – Latest Jobs in Chicago, IL – updated today

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Company Name : City of Chicago
Location : Chicago, IL
Position : ADMINISTRATIVE SERVICES OFFICER I

Job Description : ADMINISTRATIVE SERVICES OFFICER I

Job Number:
363305

Description

BID/JOB ANNOUNCEMENT
Administrative Services Officer I
Department of Finance
Finance and Administration Division
Number of Positions: 2
This position is open to the general public and to all current city employees covered under the terms of the City’s collective bargaining agreement with the American Federation of State, County, and Municipal Employees Union – AFSCME (BARGAINING UNITS 1, 3, 4, & 5).
BID INSTRUCTIONS: Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en AND
1. Check the box on your profile titled “Currently employed by the City of Chicago”
2. Enter your employee ID (located on your pay stub labeled ‘payee/employee number’)
3. Select your correct bargaining unit
FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION

ESSENTIAL DUTIES

Acts as a personnel officer, administering personnel programs and personnel processing operations, maintaining employee personnel records, and interpreting personnel policies and procedures to employees
Works with managers to coordinate the interviewing, hiring, and processing of departmental employees
Prepares and oversees the preparation and processing of personnel forms to initiate personnel actions (e.g., appointments, promotions, separations, leaves of absence, accidents, medical and drug screens, other personnel transactions)
Maintains and supervises staff maintaining timekeeping records and preparing and processing payrolls Provides information and responds to employee inquiries regarding benefits, pay, and personnel programs and processes
Provides new employee orientation and coordinates training and staff development activities
Interprets and explains personnel policies and procedures to managers and supervisors
Acts as a liaison with other City departments regarding the processing of personnel and payroll actions and the administration of personnel programs
Coordinates work efforts with the Department of Human Resources on matters relating to classification, recruitment, employee selection and hiring procedures, and other areas of personnel administration Monitors and participates in the processing of employee grievances and disciplinary cases
Prepares reports regarding overtime, staffing, and personnel activities for management review
Assists in annual budget preparation by providing staffing and payroll cost information, as required
Oversees the FMLA (Family Medical Leave Act) and leave of absence process

NOTE: The list of essential duties is not intended to be inclusive; there may be other duties that are essential to particular positions within the class
Location: Department of Finance
Finance and Administration Division
DePaul Center, 333 S. State St., Chicago, IL 60604

Days: Monday through Friday
Hours: 8:30 AM to 4:30 PM

THIS POSITION IS IN THE CAREER SERVICE

Qualifications

Graduation from an accredited college or university with a bachelor’s degree in human resources management, business administration, or a directly related field, plus one year of professional personnel experience, or an equivalent combination of education, training, and experience
Preference will be given to candidates possessing the following:

Previous work experience in personnel administration
Proficiency using Microsoft Office

SELECTION REQUIREMENTS
This position requires applicants to successfully complete an interview which will include a written exercise and/or skills assessment as part of the interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral and written parts of the interview will be selected.
ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.
The City of Chicago in an Equal Employment Opportunity and Military Friendly Employer.

City of Chicago Department of Human Resources
Lori E. Lightfoot, Mayor Christopher Owen, Commissioner

Please note, all positions with the City of Chicago close promptly at 11:59 pm CST. Applications for this position will be accepted until 11:59 pm CST on April 1, 2022.

Job Posting
: Mar 18, 2022, 12:00:00 AM |
Closing Date (Period for Applying) – External: Apr 1, 2022, 11:59:00 PM

BU
: 01 |
Salary
: $59,184.00
Pay Basis
:Yearly

This post is listed Under Jobs in general jobs

Post Tags : , Chicago, IL, jobs in Chicago, IL, ADMINISTRATIVE SERVICES OFFICER I jobs in Chicago, IL

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