Administrative Specialist Job Vacancy in Facebook App Chicago, IL – Latest Jobs in Chicago, IL – updated today
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Company Name : Facebook App
Location : Chicago, IL
Position : Administrative Specialist
Job Description : Facebook is seeking an Administrative Specialist to join our Global Administrative Specialist program team. This role will support complex and high-volume calendaring, travel planning, and managing expense reports for a number of clients. The Admin Specialists provide remote support to clients across the Company and its locations. This is a full time position.
Administrative Specialist Responsibilities:
Provide remote high-volume calendaring, travel, and expense support
Provide Admin services during designated support hours
Manage complex calendars for multiple clients
Schedule internal and external meetings for multiple clients
Schedule and manage recurring and ad-hoc meetings and room bookings across campuses
Learn and utilize internal and external tools to provide calendar support
Establish ongoing relationship and communications with clients to learn business priorities and apply to support
Partner with clients and other Administrative Assistants for meeting coordination
Provide proactive time management recommendations to clients
Coordinate domestic and international travel arrangements via Concur
Prepare and submit corporate card expense reports
Maintain program scope of support within agreed-upon service level agreements
Educate and inform clients on program goals, scope and service level agreements
Draft and send communications to clients about transitions or changes in support
Provide coverage support for Admin Specialist colleagues
Collaborate with global Admin Specialist colleagues on best practices and knowledge sharing
Minimum Qualifications:
2+ years of experience providing administrative support
2+ years of experience managing calendars
1+ years of experience coordinating travel logistics
1+ years of experience managing expense reports
Experience prioritizing multiple tasks and activities
Experience with Microsoft Office
Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action
Preferred Qualifications:
Experience supporting 2+ more executives simultaneously
1+ years customer service experience
1+ years high-volume coordination experience (shared services, recruiting coordination)
Experience building relationships across a larger company
Facebook is proud to be an Equal Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law.Facebook is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.
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