Events Coordinator Job Vacancy in Participant Media Culver City, CA 90232 – Latest Jobs in Culver City, CA 90232 – updated today

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Company Name : Participant Media
Location : Culver City, CA 90232
Position : Events Coordinator

Job Description : COORDINATOR, EVENTS
Support the overall vision, mission and mandates for the company.
Position summary: The Coordinator, Events supports with event logistics and execution. Events include Film Festivals, Conferences, Screenings, Premieres, Employee Events, etc.
Responsibilities and Tasks: Support VP, Events and perform tasks including:
– Assist in scouting venue locations, securing venues, managing food & beverage requirements and menus, A/V, decor, hiring photographers, and additional vendors
– Provide support at local events with guest check-in, reserved seating, filmmaker/talent cars and overall event /screening management
– Coordinate creative asset requests and deliveries, including invitations, load-in cards, ads, CTA postcards, etc.
– Book talent/filmmaker travel including flights, accommodations, ground transportation insuring all pertinent travel documents and requirements are received.
– Manage the development of itineraries and briefing materials at film festivals, award shows and conferences where Participant has a presence which include detailed reservation information for talent travel, event logistics, talking points, social media plans, contracts, guest lists, etc.
– Travel to film festivals/events on a as-needed basis to support with event management, filmmaker and executive travel logistics, and overall festival/event responsibilities
– Manage corporate events including Summer Party and Holiday Party
– Act as lead on smaller screening events and employee events including SI partner screenings, employee screenings, etc.
– Sponsorships: Assist the Communications team in developing guestlists and inviting guests to sponsored events
Administrative:
– Create and maintain master guest lists and RSVPs via Splash and Salesforce
– Organize executive briefing documents, schedules and databases on company box and google drives
– Monitor current trends and venue openings within the entertainment industry / special events venues
– Update and manage internal events department calendar used to track projects
– Manage Events department expense report
– Liaise with Business Affairs and vendors on contracts to ensure both parties are satisfied with the agreement
Manage vendor payments including new vendor setups, departmental approvals and timely invoice submissions to AP
Qualifications:
– Minimum 3 years relevant work experience preferably at a PR firm, Event/Marketing agency within a TV or film company
– Proficient in Mac, PC, Word, Excel and PowerPoint. Salesforce and Splash a plus, but not required
– Excellent verbal and written communication skills
– Ability to coordinate multiple assignments and projects at a time
– Detail-oriented with excellent organizational skills
– Flexibility and aptitude to work under pressure in a fast-paced environment
– Self-starter with good judgment and ability to work independently
– Willingness to travel and work night and weekend events
– Diplomacy and capability to handle confidential information
Participant is an equal opportunity employer. This means we are committed to recruiting, training, compensating, and promoting all of our employees regardless of race, color, religion, sex, disability, national origin, age, sexual orientation, gender, or any other protected classes set forth under applicable law. As a media company, we are dedicated to reflecting the diversity, and multiculturalism, of our viewers, creators, partners and communities. Inclusion is at the heart of what we do and at the core of our values.
Job Type: Full-time
Pay: $50,438.00 – $67,970.00 per year
Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance

Schedule:

8 hour shift
Day shift
Monday to Friday
Night shift
Overtime
Weekend availability

Experience:

Events coordinating: 3 years (Required)
Administrative: 2 years (Preferred)

Work Location: One location

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Post Tags : , Culver City, CA 90232, jobs in Culver City, CA 90232, Events Coordinator jobs in Culver City, CA 90232

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