Executive Administrative Assistant Job Vacancy in Harvard Club of the UAE Dubai – Latest Jobs in Dubai – updated today

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Company Name : Harvard Club of the UAE
Location : Dubai
Position : Executive Administrative Assistant

Job Description : Job Summary
This virtual administrator role is for a well-organized, highly-efficient individual who is proactive and able to take initiative. This role includes interacting with Harvard alumni, conducting correspondence with UAE Ministers, VIPs (ambassadors, consul generals, etc.), and assisting with the coordination of such events as networking nights, black-tie galas, VIP salon events, and more.
Reports to: Harvard Club of the UAE (HC UAE) President and Board Secretary
Scope of Work:
Performs administrative and office support activities for HC UAE Secretariat
Point person for HC Membership
Duties may include:
Organize Meetings (scheduling, calendar invites, agenda, minutes, etc.) including (but not limited to)
Board Meetings
Task Force Meetings
Committee Meetings
Ivy Meetings
Coordinate HC UAE initiatives; e.g. Academic Outreach, Harvard Book Prize, etc.
Manage Social Media; e.g. Facebook, Twitter, Instagram, Snapchat, LinkedIn, etc.
Screening/fielding telephone calls/emails
Manage HC UAE calendars
Making travel, meeting and event arrangements
Word processing, filing, creating spreadsheets and presentations
Maintain detailed task and action item list
Provide daily updates to supervisor
Communication and information dissemination to HC Membership
Email communication to/with membership
Twice monthly communication to membership
Complete all Harvard Club of the UAE Correspondence
Maintain/Update Membership Database on an as needed basis
Maintain/Update Harvard Club of the UAE files and website
Point person for coordination with Harvard Alumni Association (Cambridge office)
Complete necessary HAA Annual reports
Events coordination
Facilitate HC UAE events; e.g. lunches, Networking Nights, Harvard Month of Service, Salons, other alumni events, annual Suhoor, Cruise, faculty events, etc.
Follow event planning checklist and manage tasks
Event management including manage pre and on-site registration, source venues, set up online payment, coordinate marketing via social media, newsletter, media, etc.
Must be available for weekend and evening meetings/events (pre-scheduled)
Other duties as requested
Skills Required
Attention to detail
Flexibility
Excellent writing and interpersonal skills
Efficiency and organization
Strong communication skills
Project coordinator experience
Extensive software skills (MS Office)
Social media management skills
Internet research abilities
Ability to work well with internal management, members, other alumni groups, and vendors
Sensitivity to confidential matters may be required
Must be available weekends/evenings as required
Skills Preferred
Exceptional English, Arabic a plus
Ability to maintain and track accounts/financial transactions
Work Hours
20 office hours per week + events/meetings
Daily schedule: 9am – 1pm; Sunday to Thursday
3-4 Meetings per month (as scheduled)
3-4 Events per month (as scheduled)
May work from home
Must be available to support all HC UAE meetings and events (weekends/evenings as required)
Hiring Terms
3 months’ probation period
Must have own UAE Residency Visa
Compensation
AED 3,500+
Application Process
Candidates must submit the following documents by https://goo.gl/forms/0UzpHHBZMsNi1PCg2
Cover Letter
CV
Writing Sample
Harvard Club of the UAE
Harvard Club of the UAE is registered as a legal entity in the UAE
Harvard Club of the UAE’s purview includes providing a platform for alumni to network and give back to the community
Harvard Club of the UAE hosts self-funded events and seeks sponsorships in order to further enable networking, development, service learning and community support initiatives
Company: Harvard Club of the UAEEmployment Type: Full TimeJob Type: Admin

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