Executive and Personal Assistant Job Vacancy in Onni Group Los Angeles, CA 90015 – Latest Jobs in Los Angeles, CA 90015 – updated today

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Company Name : Onni Group
Location : Los Angeles, CA 90015
Position : Executive and Personal Assistant

Job Description : There is an exciting opportunity for a talented professional to join the Administrative Team in Los Angeles as an Executive/Personal Assistant. This opportunity will allow you to work closely with the President who oversees our development, acquisition, interior design, sales, and marketing departments. This role will be 40% personal assistant and 60% executive assistant responsibilities. It will provide you with the opportunity to work on a variety of projects. Every day is different! If you strive in a fast-paced environment and love juggling multiple tasks, this role is for you.
About the company:
For over half a century, Onni has been building communities for people to live, work, and play. Our success reflects our commitment to our employees and partners, and our dedication to quality construction, innovation, sustainability, and customer satisfaction. Our expertise expands across North America, with offices in Vancouver, Toronto, Los Angeles, Seattle, Phoenix, and Chicago. About you:
Looking for an independent worker who requires little direction and that loves working under pressure in a fast-paced environment. Someone who is extremely organized and loves helping the executives stay organized and can multi-task, problem solve, and has the ability to prioritize your workload.
Personal Assistant Responsibilities (40%)

Books and arranges domestic and global travel, transport, and accommodation for family trips keeping mindful of family special requests and requirements
Plan events including dinner parties, special events form causal gatherings to large formal affairs
Manager and maintains personal vehicle’s maintenance
Manages family calendar including scheduling of children recreational activities
Manages the family with household staff including creating work schedules
Partners with accounting to ensure vendors are paid on time
Manages and staffs all Family Events
Oversees and manages Director’s personal and vacation homes – hiring maintenance and implementing quarterly schedules for routine preventative maintenance checks and cleaning
Assists with personal errands and projects
Any other tasks assigned by Executive
Performs other duties as assigned

Executive Assistant Responsibilities (60%)

Creates well-organized and grammatically correct business correspondence on behalf of the Director and follows-up with appropriate Individuals
Manages all inquiries (email, telephone) and responds as appropriate
Managing executive calendar, requiring interaction with internal and external executives and assistants to schedule a variety of business meetings
Assists with reviewing documents and/or reports and follows up with outside entities
Creates and maintains meeting agendas and prepares minutes for all meetings
Assure discreet handling of all company business
Arranges all family and corporate travel arrangements and reservations for director/executive management
Plans events including dinner parties, special events from casual gatherings to large formal affairs
Oversees and manages personal and vacation homes hires maintenance staff, and implements quarterly schedules for routine preventative maintenance checks

Summary of Qualifications & Requirements:

Associate’s degree required, Bachelor’s degree preferred
Five years or more of experience as an executive administrative assistant in a CEO/President level setting
Proficient with Microsoft Excel, Word, PowerPoint, and Outlook
Demonstrated interpersonal skills and proficiency in business vocabulary to effectively represent the executive and the company to outside parties
Excellent verbal and written communication including proofreading, and editing skills
Must have the ability to exercise independent judgment in the resolution of administrative problems
Must be able to prioritize and ability to manage multiple projects simultaneously with little or no supervision and follow through to completion.
Demonstrated ability to uphold a strict level of confidentiality of all personal matters
Has access to vehicle

Please note that we offer competitive pay, a comprehensive benefits package, and programs to continuously develop and recognize employees.
All interested applicants please submit your resume and cover letter stating your salary expectations.
We thank all applicants for their interest; however, only those selected for an interview will be contacted. No phone calls, please.

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Post Tags : , Los Angeles, CA 90015, jobs in Los Angeles, CA 90015, Executive and Personal Assistant jobs in Los Angeles, CA 90015

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