Executive Assistant Job Vacancy in City Staffing Chicago, IL 60637 – Latest Jobs in Chicago, IL 60637 – updated today

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Company Name : City Staffing
Location : Chicago, IL 60637
Position : Executive Assistant

Job Description : This is a full-time, direct-hire role that operates with a hybrid model (minimum 3 days onsite per week).
Pay Rate: $70,000 – $85,000/year
Our client, a local university, is looking for Executive Assistant support for one of their research departments. This role will provide administrative support to the designated executive leaders with a high level of discretion, confidentiality, attention to detail, and flexibility.
Executive Assistant – Responsibilities:

Proactively provide and manage administrative, expense and logistic support for the office suite, including but not limited to, calendar management, room reservations, expense management, mail, travel logistics, and recruitment efforts, all with a sense of urgency and utmost confidentiality.
Responsible for planning and execution of deliverables for standing meetings and projects within the department.
Prep, set up, execute, and follow up on meetings, interviews, functions, and projects ensuring oversight is well-coordinated, timely, and effective.
Organize and manage meetings, off-sites and team-based events for training, development, recognition and other organizational initiatives.
Support annual planning processes, business planning, and performance review cycles.
Track and help drive completion of key deliverables and follow up on outstanding items.
Initiate correspondence and other written materials under own signature or for signature of the leader. Triages emails and telephone calls for action. Resolves routine and complex inquiries. May act as liaison to Board of Directors.
Prepare special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies. Maintains the leader’s calendar, exercising considerable discretion and judgment as to priorities and effective use of the leader’s time.
Coordinates special projects as directed by the leader. Prepares write ups for recommendations for operational and administrative problems. May manage a portion of the leader’s budget, monitoring and reconciling accounts. Prepares financial and/or administrative reports.
Performs other related work as needed.

Executive Assistant – Requirements:

Bachelor’s degree (required).
Five to seven years’ prior experience in a senior-level administrative support position for multiple (2-3) executive-level leaders.
Prior experience as an administrative assistant in an academic environment or supported C-suite executives in a healthcare setting preferred.
Experience scheduling for multiple leaders, preparing leaders for meetings, events, interviews, and ongoing commitments to support a hybrid workforce.
Experience creating, editing, proofing, and sending executive communication on behalf of supported offices.
Experience preparing presentations decks for executive leadership.
Experience reconciling budgets, tracking expenses and providing timely updates on office expense management including monthly and quarterly tracking reports.
Experience with Project Management methodologies.
Advanced experience in Microsoft Outlook, Excel, PowerPoint, and Word.

Job Type: Full-time
Pay: $70,000.00 – $85,000.00 per year
Benefits:

Health insurance

Schedule:

Monday to Friday

COVID-19 considerations:Proof of COVID-19 vaccination required for employment.
Education:

Bachelor’s (Preferred)

Experience:

Executive Assistant: 5 years (Preferred)
Hospital EA: 4 years (Preferred)
University EA: 4 years (Preferred)

Work Location: One location

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Post Tags : , Chicago, IL 60637, jobs in Chicago, IL 60637, Executive Assistant jobs in Chicago, IL 60637

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