Executive Assistant Job Vacancy in Genesys Works Chicago, IL 60601 – Latest Jobs in Chicago, IL 60601 – updated today

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Company Name : Genesys Works
Location : Chicago, IL 60601
Position : Executive Assistant

Job Description : Company: Genesys Works
Location: Chicago, IL
Employment type: Full-time, Non-Exempt
Reports to: Executive Director
Position: Executive Assistant
Reporting to the Executive Director (ED), the Executive Assistant is responsible for providing comprehensive support to the Executive Director, Chief of Staff, and Director of Corporate Partnerships. This dynamic position requires anticipating needs, thinking critically, and offering solutions to problems with a high level of professionalism and confidentiality.
Key Responsibilities
Executive Assistance

Provide administrative support to the Executive Director, including scheduling, preparing the Executive Director for critical internal and external meetings, and owning special projects as requested.
Responsible for heavy calendar management, requiring interaction with both internal and stakeholders.
Prioritize and manage multiple projects simultaneously and follow through on issues promptly.
Represent the Executive Director and organization in a professional and congenial manner in person, telephone conversations, and written correspondence.
Draft and prepare correspondence/emails on behalf of the Executive Director.
Manage email traffic and prepare responses as requested for Executive Director approval.
Assist in the development of presentations and speaking materials.
Ensure that requests for action or information are relayed to the appropriate staff member.
Help coordinate Board of Directors meetings, including information dissemination, other logistics, recording minutes at Board of Directors meetings, and maintaining Board files.

Organizational Support

Collaborate with the Director of Corporate Partnerships and Chief of Staff to ensure timely and efficient management of Earned and Contributed Income pipelines and deliverables for the Executive Director.
Ensure timely and efficient management, entry, and execution of Business Development contracts.
Prepare weekly gift lists, thank you letters, and coordinator stewardship activity for donations.
Audit, track, and file paperwork across multiple program areas.

Office Management

Manage general inbox and voicemail; follow up directly or work with the team to handle incoming requests.
Check office mailbox and sort, address, and/or distribute mail as appropriate on a timely basis.
Manage office supply inventory & room.
Contact building manager regarding maintenance issues and other requests.
Suggest more efficient ways to run the office and troubleshoot issues.

Qualifications

3+ years experience supporting leaders at various levels, including executives, preferably in a non-profit environment
Ability to achieve goals and craft process and structure in a fast-paced environment
Excellent organizational skills and time management skills, with a commitment to accuracy and attention to detail
Strong attention to detail and proactivity in managing up and around
Strong interpersonal, collaborative, and communication skills
Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)

Bonus: Salesforce, Airtable, Canva, Google Suite, Concur

Positive, can-do attitude with a willingness to flex and adapt as the situation requires.

Additional Information
The Chicago office is currently remote, but beginning May 2022, the Genesys Works Chicago team will move to a 2-3 hybrid schedule, where Wednesdays and Thursdays are in-office. Our first in-office day will be Wednesday, May 4.
While the staff is remote, the Executive Assistant is responsible for going into the office one day per week to collect mail and manage in-office tasks.
Pay/Benefits
The starting salary for this position is $55,00 per year, plus a generous benefits package.

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