Executive Assistant Job Vacancy in JBT Corporation Chicago, IL 60602 – Latest Jobs in Chicago, IL 60602 – updated today

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Company Name : JBT Corporation
Location : Chicago, IL 60602
Position : Executive Assistant

Job Description : John Bean Technologies Corporation (JBT) is a leading global technology solutions provider to high-value segments of the food and beverage industry with focus on proteins, liquid foods, and automated guided vehicles. JBT designs, produces, and services sophisticated products and systems for multi-national and regional food companies through its FoodTech segment. JBT also sells critical equipment and services to domestic and international air transportation customers through its AeroTech segment.
The Administrative Assistant provides administrative support to the Executive Vice President and General Counsel, four other Legal Department attorneys (three in Chicago, one based in Amsterdam), a Corporate Paralegal, and up to two additional corporate-office based Executive Vice Presidents. The ideal individual must have the ability to exercise good judgement in a variety of situations, handle confidential matters with discretion, possesses strong written and verbal communication, administrative and organizational skills, work cooperatively in a team environment, and has the ability to balance among multiple priorities.

Provides support scheduling meetings and managing calendars and appointments
Arranges all domestic and international travel working with an external travel agency and online travel system (Concur), creating travel itineraries and handling changes as requested, and manages any necessary travel documents (such as visas and passports)
Processes monthly expense reports
Performs a variety of general administrative tasks including production, organization and filing of correspondence, files and other records, management of Legal website, management of Legal file shares, answering telephones, assisting with management of e-mail traffic and registering and welcoming guest
Organizes department meetings including ordering food, meeting room reservations and meeting room set up
Opens and edits matters, processes billing and runs reports (including spending and accrual reports) in the Legal Department’s Serengeti matter management system
Administers and runs reports from the company’s E-Learning Platform and Hotline services
Processes and researches payments for vendors through Serengeti and the company’s accounts payable systems (including running past due reports), interfacing with the company’s shared services centers and vendors as needed to ensure timely payments and to troubleshoot and respond to inquiries
Assists the Corporate Paralegal with data entry and administrative tasks, as needed, in support of legal entity maintenance and support
Assists the Data Privacy Counsel as a back-up resource to monitor data privacy requests
Assists the Ethics Team as a back-up resource to monitor ethics inquiries
Perform other related duties as required and assigned

Qualification:

Prior experience supporting attorneys in a law firm or corporate legal environment (for law firm experience, corporate or business practice group strongly preferred)
Strong technical and organizational skills
Proactive problem solver and independent thinker
Very good interpersonal skills and ability to build relationships with a global mix of employees and external vendors
Proven ability to handle confidential information with discretion
Ability to prioritize conflicting needs and handles matters expeditiously and proactively
Excellent attention to detail
Strong written and verbal communication skills
Ability to work well with peers in sharing responsibilities
Proficient in Microsoft Office (Outlook, Word, Excel, Visio, Power Point), SharePoint
Tech savvy, with an aptitude for learning to use new applications and systems
Experience with Serengeti and Concur preferred
Bachelor’s degree preferred

Job Type: Full-time
Pay: $75,000.00 – $80,000.00 per year
Schedule:

8 hour shift

Work Location: One location

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Post Tags : , Chicago, IL 60602, jobs in Chicago, IL 60602, Executive Assistant jobs in Chicago, IL 60602

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