Executive Assitant to the CEO Job Vacancy in Distinctive Schools Chicago, IL 60607 – Latest Jobs in Chicago, IL 60607 – updated today

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Company Name : Distinctive Schools
Location : Chicago, IL 60607
Position : Executive Assitant to the CEO

Job Description : Position Title: Executive Assistant to the CEO

F.T.E: 1.0

Location: 910 W. Van Buren, Ste. 315, Chicago, IL 60607

Reports To: CEO

Start Date: Immediately

The Mission of Distinctive Schools, an educational practice leader committed to social justice and the elevation of access and achievement in historically marginalized communities, is to support each child in becoming an engaged and curious learner, a confident self-advocate, and a creative problem-solver by setting high expectations and nurturing a positive culture that honors diversity, collaboration, and optimism.

Position Description:

A Distinctive Schools Executive Assistant enhances the executives’ effectiveness by providing information management support, representing the executives to others, and managing daily functions. This position also provides front counter support including, but not limited to answering phones, taking messages, directing calls and coordinating general office operations. This person will:

Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics

Compose effective correspondence independently and edit a wide variety of materials such as electronic correspondence, reports, contracts, forms, applications, memoranda, and other documents

Prepare and distribute selected meetings agendas and reports including research, preparation, and production of data and supportive material

Exercise considerable judgment and applies experience in making decisions; provide information in accordance with established procedures and policies; refer problems requiring technical answers to appropriate administrators

Communicate with stakeholders and proactively manage communication for Executives; represent the executives by attending meetings in the executives’ absences

Conserve executives’ time by reading, researching, and routing correspondence; draft letters, documents, and slides; collect and analyze information; initiate telecommunications.

Respond to requests for information from students, staff and stakeholders regarding District programs, policies, procedures and regulations.

Maintain executives’ appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel; maintain professional development and internal network calendars

Welcome guests and partners by greeting them, in person or on the telephone; answer or direct inquiries

Lead travel oversight, scheduling and planning

Plan and develop events, trainings, conferences and professional development sessions

Manage external travel, lodging and event partners identifying cost saving opportunities and efficiencies

Manage and develop Board of Directors with strong communication and leadership

Maintain confidence and protect operations by keeping all information confidential; respond to questions by the media and/or community

Secure information by completing database backups

Provide historical reference by developing and utilizing filing and retrieval systems; record meeting discussions

Support overall office management; ensure operation of equipment by completing preventive maintenance requirements; troubleshoot malfunctions; call for repairs; evaluate new equipment and techniques and communicating with technical team

Maintain professional and technical knowledge by attending educational workshops; review professional publications; establish personal networks.

Train and provide work direction to departmental staff as assigned; monitor office workflow and assure compliance with established time lines, procedures and standards of quality

Requirements:

High school Diploma

At least 2 year of office administration experience

Exceptional oral and written communication skills

Interpersonal skills using tact, patience, and courtesy

Strong computer skills including software systems and office equipment

Strong organizational and problem-solving skills and proactive workstyle

Strong multi-tasking and prioritization skills

Ability and willingness to be available outside of the typical 8-5 business hours

Why Join the Distinctive Schools Team:

We are a collaborative team of professionals supporting each other to instill a love of learning in our students

We empower students, families and staff to contribute to our mission in a meaningful way

We make an impact in our communities by serving some of the most historically marginalized in the city

We offer a great benefits package for full time employees (Medical; Dental; Vision; PTO; 403b match, discounted gym membership, tuition reimbursement options, referral bonus)

Distinctive Schools is an equal opportunity employer and does not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, gender, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, gender expression, or any other personal characteristic protected by applicable law.

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