Facility and Event Coordinator Job Vacancy in USC Los Angeles, CA – Latest Jobs in Los Angeles, CA – updated today
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Company Name : USC
Location : Los Angeles, CA
Position : Facility and Event Coordinator
Job Description : The mission of the USC Suzanne Dworak-Peck School of Social Work is to improve the well-being of vulnerable individuals and communities, advance social and economic justice, and eradicate pressing societal problems in complex and culturally diverse urban environments throughout Southern California, the nation and the world. Our mission is achieved through value-driven, scholarly and creative social work education, research, and professional leadership.
The USC Suzanne Dworak-Peck School of Social Work is seeking a Facility and Event Coordinator to join its team. The Facility and Event Coordinator will report to the Associate Dean of Administration and Finance and will work closely with the Dean, Executive Vice Dean, and other administrators to assist in managing the maintenance, allocation, utilization, and conservation of space and equipment across all school facilities, which include two buildings on the University Park Campus and leased space at City Center in downtown Los Angeles.
Responsibilities will also include working with the Associate Dean for Diversity and Inclusion on ADA and ergonomic accommodations for faculty and staff to ensure that the facilities are sufficiently equipped and in the best physical condition to support high-level teaching and learning.
This position will be responsible for monitoring, analyzing and reconciling facilities expenses to support a diverse population of faculty, staff, and students that all support various programs, such as the Masters in Social Work Program, Nursing Program, Doctorate in Social Work Program, and PhD Program. The Facility and Event Coordinator will work closely with the Associate Dean of Administration and Finance to find cost-effective resolutions.
This position will also work with the Dean and her staff to plan, organize and arrange activities for Commencement, the Dean’s Recognition Ceremony, Orientation and Trojan Family Weekend. Additional event activities may be included at the discretion of the Dean.
Job Accountabilities Include:
Prepares short-range plans for the use of facilities. Assists in maintaining analysis of space and equipment requirements and in usage allocation. Contributes to long range planning.
Assists in developing and implementing deferred maintenance and preventive maintenance programs.
Monitors and analyzes facilities expenses. Assists with developing facilities cost projections, as required. Reconciles facilities expenses to University financial records and initiates correcting entries. Assists with coordination of facilities yearend closing activity. Provides management with information for budget reports, as assigned.
Interacts with University departments and/or outside contractors and vendors for facilities operations, maintenance, construction and renovation projects.
Coordinates environmental health and safety programs. Assists in conducting safety inspections and providing health and safety equipment. Maintains records for compliance with government and University regulations.
Coordinates security surveys. Assists in resolving security concerns. Recommends appropriate changes to procedures for facilities access in regards to key issuance and record maintenance.
Conducts routine maintenance inspections of facilities for deficiencies, safety hazards and/or code violations, such as field inspections of lighting, temperatures, signage, housekeeping and phone systems. Conducts inspections of facility equipment, and coordinates required repairs and/or purchases.
Coordinates construction and renovation projects. Compiles data for cost and status reports for management.
Coordinates telecommunication projects for assigned facilities. May include developing and coordinating staff training programs.
Performs other related duties as assigned or requested. The University reserves the right to add or change duties at any time.
Act as event liaison between school and vendors to develop concepts, designs and coordinates delivery of promotional materials and logistical planning. The position will maintain records on event activities, progress and status.
Attend events to coordinate, oversee and ensure that activities are handled as planned.
Work with central University staff to negotiate vendor contracts for variety of goods and services related to special events planning. Monitors delivery to ensure contracts are met and satisfied.
Minimum Education/Experience:
Related Undergraduate Study
3 years combined experience/education as a substitute for minimum education.
Preferred Experience
Excellent interpersonal and written and oral communication skills.
Exceptional organization skills.
Minimum Education: Related undergraduate study, Combined experience/education as substitute for minimum education Minimum Experience: 3 years, Combined education/experience as substitute for minimum experience Minimum Field of Expertise: Knowledge of computer software for record maintenance and familiarity with facilities operations.
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