F&B Maintenance and Project Coordinator – 1 year Job Vacancy in Chanel Dubai – Latest Jobs in Dubai – updated today
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Company Name : Chanel
Location : Dubai
Position : F&B Maintenance and Project Coordinator – 1 year
Job Description : Ensuring that clients’ needs are met as the project evolves. The Maintenance & Project Coordinator is supporting the architecture team for all their projects, with a key responsibility on shop maintenance.
Maintenance & Project Coordinator responsibilities include working closely with the Project Managers/Architects from the initial phase to the completion of the projects. You will perform various coordinating tasks, like procurement and shipment, along with administrative duties, such as invoicing management and installation documentation. To succeed in this role, you should be very organized, and have excellent time management and communication skills, as you’ll collaborate with clients, suppliers and internal teams to deliver results on deadlines.
RESPONSABILITIES
Maintenance
Manage the completion of all Boutique maintenance, ensuring the completion on time and on budget
Manage the completion of all Local Market and TR POS maintenance, ensuring the completion on time and on budget
Prepare and manage maintenance expense and budgets
Manage the maintenance report monthly
Review and evaluate all existing maintenance contractors and determine a core group of suppliers by category to be used for on-going work
Formalise maintenance contractor agreements and service levels.
Source new suppliers to meet the high standards required
Monitor and update AMC for all boutiques
Procurement
Oversee the projects procurement
Coordinate with VM team to assure VM elements are well ordered and delivered on time
Maintain and update the Project data base/ server/ documentation files
Support Architects
Issue all appropriate legal paperwork (e.g. contracts, NDS, terms of agreement, etc.)
Coordinate mini retrofit in collaboration with architects
Coordinate standard chains personalization such as Sephora backwall, columns, niches : from production to installation
Assist with schedule management
Monitor project progress and update of the commercial and VM teams accordingly
Budget
Ensure all invoices are received for the year end closure
Manage invoices in a timely manner, scheduling time of reception from suppliers and issue dates to finance
Monitor and manage the invoices payments through Basware portal
Profile :
Proven work experience as a Project Coordinator or similar role
Excellent communication with all project partners, clients, finance, VM team, architects in charge to raise issues, inform of the progress
An ability to prepare and interpret flowcharts, schedules and step-by-step action plans
Solid organizational skills, including multitasking and time-management
Strong client-facing and teamwork skills
Familiarity with risk management and quality assurance control
Strong working knowledge of Microsoft Project, Microsoft Planner and Excel
Hands-on experience with project management tools
Architecture technical knowledge or background
1 year contract based in Dubai
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