MTC Executive Assistant Job Vacancy in Brigham Young University Provo, UT 84602 – Latest Jobs in Provo, UT 84602 – updated today

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Full Details :
Company Name : Brigham Young University
Location : Provo, UT 84602
Position : MTC Executive Assistant

Job Description : The primary purpose of this position is to provide assistance and secretarial services for the MTC president and his wife. The position is accountable for (1) providing executive assistant services; (2) scheduling appointments for the MTC president and his wife with missionaries, MTC staff, and others; (3) answering incoming phone calls for the president and his wife; and (4) providing office reception for Church authorities, missionaries, families, and visitors.
Essential Functions

Assist MTC President

Answer phones and screen calls. Provide help and direction for MTC staff and to the general public.
Prepare correspondence for mailing or emailing.
Prepare and maintain weekly and yearly calendars.
Prepare weekly agendas for meetings.
Make weekly assignments to branch presidents.
Make preparations for Sunday and Tuesday devotionals.
Schedule interviews and appointments for MTC presidency.
Update information about ecclesiastical leaders at the MTC on CDOL (Church Directory of Leaders).

Assist MTC President’s wife

Answer phone and screen calls.
Prepare all correspondence for mailing or emailing.
Help provide musical numbers for meetings.
Maintain and make available for missionaries the musical instruments that belong to the MTC.

Coordinate with other departments within the MTC

Administrative

Coordinate calendars and events and serve on committees as needed.
Track and order supplies for ecclesiastical leaders and events. Reconcile expenditures in Chrome River.

Dining Services—Coordinate special dining events, weekly medical meeting, and weekly General Authority dinner.
Technology/Media—Request assistance for ecclesiastical meetings.
Information Desk—Share updated policies and procedures that have to do with missionaries or the public they work with.
Other departments—scheduling, building care, interpretation, IT, travel, and operations.

Assist District Presidents

Update and maintain documents.
Enable new district presidents to access CDOL and Missionary Inquiry.

Greet Public

Greet and assist Church authorities, ecclesiastical leaders, missionaries, families, VIP visitors and the general public.

Greet visitors with professionalism.
Provide needed information or assistance.

Maintain close contacts with General Authority secretaries, Missionary Department employees, and In-Field Representatives to enable smooth interaction between SLC and the MTC.
Education/Experience.
Minimum education/experience required:

Four years of full-time work as an administrative assistant OR related experience.

Preferred:

Bachelor’s degree and mission experience.

Skills, abilities, knowledge, licenses, certifications:
Required:

Work effectively with other departments.
Public relations skills.
Receptionist skills.
Organization and prioritization.
Ability to handle sensitive and confidential situations.
Proficient in Microsoft Office Suite.
Adapt to new administrative styles and ideas as the MTC President changes every two years.

Additional Comments
This job requires that the incumbent be in the office from 8 a.m. to 5 p.m. M-F. The principal challenge in this position is adjusting to new presidencies and their styles of leadership every two years.
External contacts:

General YW, Primary and RS Board members.
Office of the First Presidency.
Offices of the Quorum of the Twelve.
Offices of the Quorum of the Seventies.
Public Affairs.
Missionary Department (In-field and Pre-field).
Provo Temple President.
Mission Presidents and/or mission office staff.
Branch Presidency members

Employee Class: Staff (Full-Time) Work Location: Provo Campus Environment: General office or other equivalently good environment Desired Start Date: As soon as possible Job Close Date: 03/30/2022 Pay Level: 49 Approximate Starting Salary: $41,250 to $53,500 (DOQ) Documents Required at time of Application: Required: Cover Letter, Resume Optional: Letter of Recommendation 1 Equal Opportunity Employer, including disability/vets

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