Office Assistant I Job Vacancy in USC Los Angeles, CA – Latest Jobs in Los Angeles, CA – updated today

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Company Name : USC
Location : Los Angeles, CA
Position : Office Assistant I

Job Description : The Department of Population and Health Sciences (DPPHS) continues to be one of the most significant research units at USC and enjoys an outstanding reputation nationally and globally. The DPPHS is seeking an Office Assistant to provide a variety of support. The Office Assistant is our first point of contact into the Soto 1 building serves as our receptionist/concierge for Soto 1. The incumbent should be welcoming, personable and have good interpersonal skills. will be a team player, pleasant to work with provide administrative support to various faculty in DPPHS as well as supporting the operations of the DPPHS. The position will be required to carry out various responsibilities to ensure efficiency and productivity. This candidate should have strong communication skills and be capable in performing a variety of routine/non-routine administrative & clerical tasks.
This is an entry-level position in a rapidly growing and dynamic unit. This person is expected to be flexible and able to work on a range of tasks including administrative support, event support and data gathering/entry. This person should be able to work in a fast-paced work environment, balance tasks with attention to detail, and be willing to provide general assistance wherever necessary.
This person should be self-motivated and capable of working effectively both independently and as part of a team.
We are looking for a highly motivated and detail-oriented team player. The right candidate will be able to juggle a variety of tasks and have excellent customer service skills.
Job responsibilities include:
Greets visitors and ascertains pertinent information. Determines nature of visit. Directs or escorts visitor to specified destination, as needed. Notifies appropriate employee of visitor’s arrival. Maintains log of all visitors including name, affiliation, date and time of visit. Maintains log of calls.
Provides assistance, guidance and direction to faculty, staff, students and visitors.
Performs general office duties (i.e., answers phones, typing, office orders office supplies, etc.)
Takes and delivers messages.
Process incoming and outgoing mail and packages. Accepts and signs for packages addressed to department. Delivers packages to addressee or notifies addressee of package arrival.
Responds to inquiries and requests for information requiring knowledge of departmental and university policies and procedures, or refers to supervisor, as appropriate.
Assists in maintaining office equipment and purchases. Monitors inventory and orders unit supplies. Maintains adequate stock of supplies.
Assists in receiving, storing, and distributing supplies.
Assists in maintaining office equipment and purchases
Serves as resource to faculty, administrators, staff or students on departmental and university procedures or in the resolution of moderate to complex problems or issues. Research information, as requested, and relays official interpretations
Assists with and coordinates the department meetings and events, as assigned, such as special events, conferences, seminars, etc.
Creating/updating records & databases.
Organize and maintain confidential records, reference materials and files.
Ensures confidentiality and controls access to sensitive information.
Assists with the department monthly faculty meeting.
Process vendor payments and traveler expense reports
Coordinates travel, expense reimbursements, and schedules for new faculty recruits.
Runs errands for department as needed
Assures that reception area is clean and orderly.
Other duties as assigned. The university reserves the right to add or change duties at any time.
Skills Required
Good written and oral communication, organizational, and interpersonal skills
Must have proficient computer skills (i.e., Word, Excel, Outlook, PowerPoint, and Adobe) and Internet research skills.
Must be self-motivated, energetic, team player with administrative skills.
Must have excellent conceptual and planning skills and be able to relate well with others.
Must have keen organizational skills with strong attention to detail.
Possess strong human relations skills.
Ability to shift priorities quickly, while maintaining organization and control.
Ability to meet deadlines and maintain required confidentiality.
Must be able to effectively handle multiple and overlapping tasks to ensure timely completion within established timelines
Must demonstrate positive communication and interpersonal skills. Position requires regular interaction with interdepartmental staff, faculty members, and outside collaborators

Minimum Education: High school or equivalent, Combined experience/education as substitute for minimum education Minimum Experience: 3 years Minimum Field of Expertise: General office experience and proficiency in the following: data entry, typing/wordprocessing, filing, and basic math skills for assigned business tasks. Needs to operate varied office equipment.

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