Office Manager Job Vacancy in Smokeball Chicago, IL 60606 – Latest Jobs in Chicago, IL 60606 – updated today

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Company Name : Smokeball
Location : Chicago, IL 60606
Position : Office Manager

Job Description : *Who we are*
Smokeball helps law firms bill more without their clients paying more. Intriguing, right? We were founded by technology leaders with more than 20 years of experience in delivering impactful legal technology products. Our leadership continually strives to develop a company, culture, and team that share a profound love for the law and are compelled to help small law firms find success. Our mission isn’t simple, but it is straightforward: help small law firms be successful businesses so that they can better serve our communities.What makes us special?

Culture is sacred. As a ‘Best Places to Work’ winner four years in a row, we believe company culture is the single most important ingredient to our success. At the end of the day, it is all about our people.
The best product in Legal Tech. We think deeply about the challenges small law firms face. We do not bother with simply delivering a “faster horse,” we drive innovations that truly enhance the lives and businesses of our clients. Check out our ratings on G2, Capterra, and Google.
Growth. The Legal Tech industry is estimated to be worth around $15bn and is growing every year. Smokeball is growing right along with it, and we like to take our people with us.

*What we need*
We’ve been growing and promoting at Smokeball, which means we’re in need of an Office Manager. This pivotal role will sit on the People Team and is perfect for someone who’s looking to be the “Go-To” for all the little things. Our ideal candidate is self-motivated, has impressive organizational and project management skills, is an excellent communicator, and has impeccable attention to detail.
A day in the life:

Work with the Where’s The Fun (WTF) Committee to plan and execute employee engagement initiatives, such as happy hours, game nights, and all-company parties
Collect and distribute company mail daily, scanning documents to appropriate employees
Assist employees with mailing and shipping needs, Ship marketing gifts and Swag to new hires
Book hotel & flight accommodations for employees when they travel to the office through our corporate hotel partner, Book for strategy
Coordinate catering orders for our weekly office lunch (Thursdays) and as needed for events
Oversee office maintenance, including entering tickets into the building management platform and ensuring they are addressed in a timely manner
Enter all new employees and guests into the building security system and manage employee badges
Maintain a clean and sanitary office environment according to COVID-19 regulations
Maintain office snack & supply inventory, order and restock as needed
Maintain the kitchen area and appliances
Manage contract and price negotiations with office vendors and service providers
Order tech equipment as needed
Maintain Equipment inventory
Manage Anniversary and birthday announcements on Slack
Manage Furniture Stipends, some account payable and receivable work
Scheduling of Interviews and New hire meetings
Capable of lifting up to 25 pounds at a time
Able and willing to work from the office 4-5 days/week
Must live in Chicago

What you bring

Experience working as an Office Manager a plus
Proven organizational and project management skills
Strong sense of urgency and ability to multi-task in a fast-paced work environment with changing priorities
Excellent interpersonal, organizational, and communication skills
Strong problem-solving skills with the ability to make thoughtful decisions and recommend creative solutions
Approachable demeanor with an innate desire to be helpful
Must live in Chicago and be willing to commute to office each day

Your future team
*Manager*
Monica: Hi, my name is Monica and I am the Director of People & Culture here at Smokeball. I have been working in HR for over a decade now in different areas, I can honestly say that I have done it all both domestically in the US and internationally. My vision for Smokeball is to continue to make this the absolute Best Place to Work and to make sure that the HR team feels that way just as much as the rest of the organization does. Outside of work, I have a little, tiny baby that is quickly becoming a very welcomed “mascot” on calls and that will soon allow me to go back to working out regularly and researching more about the Roman Empire and the Unification of China. I love to play sports and video games.
Teammates
*Linda: * Hi, my name is Linda and I’ve worked for Smokeball for 5 ½ years! I love my HR Specialist job at Smokeball and how it’s given me the opportunity to learn and grow and redefine my role throughout the years. Outside of work I’m happily focused on family time. I have a 16-year-old daughter and a 12-year-old son, and they keep me busy with their activities, sports, and friends. But when I get some alone time, I love to shop, take long walks in the city, and listen to thriller audio books and true crime podcasts.
*Life at Smokeball*

Great Culture: Named Crain’s 2021, 2020, & 2019 Best Workplaces, Inc. Magazine’s 2018 Best Workplaces
Work-Life Balance: 20 vacation days, 6 sick days, 10 paid holidays, birthday off, volunteer time, and more!
Career Growth: Smokeball believes in investing in our own people and promoting from within. Our own President started at Smokeball as an Account Manager!
Flexible Working: We trust our people to get their jobs done. Work remotely full-time? In the office full-time? A hybrid of both? Your choice!
Benefits: Excellent medical coverage, 401(k) match, monthly wellness stipend, generous parental leave
Transparency: We keep employees in the loop through monthly global huddles and local standups where we discuss company goals, updates, new hire introductions, etc.
The Office: The kitchen is stocked with breakfast items, snacks, and beverages, and we have plenty of games to help you relax (ping-pong, billiards, pinball, board games, video games). We also offer free monthly massages provided by a licensed massage therapist!
Fun Events: In-person happy hours, virtual game nights, family-friendly events, and so much more
Convenient Transit: We’re located in the heart of downtown Chicago, in walking distance from all major modes of transportation

The values we live by
Creating and fostering a great culture is just as important as providing a great product. At Smokeball, we don’t have Core Values for show, we live and breathe them every day.

Caring is not optional
Make it happen
Deliver legendary service
Innovate for the client, not the press release
Be frank
Keep listening, keep learning

These values inform every strategic decision we make and guide our behavior with every person we meet. When we are bringing new team members into the Smokeball Family, we look for compassion, drive, keen judgement, varied perspectives, and no egos.
What DEI means to us
At Smokeball, we believe that “caring is not optional.” We respect everyone, no matter who they are, what they look like, who they love, where they come from, how they identify, what they believe in, what abilities they have, or what they are trying to overcome. Smokeball is committed to utilizing community partnerships, education, events, and hiring to create a diverse, equitable, and inclusive environment for everyone we interact with.
Learn more about our DEI program here.
More, more, more!
Why do we do what we do? Where did the name ‘Smokeball’ come from? How do we give back? Learn more here.
*Frequently cited statistics show that women and underrepresented groups apply to jobs only if they meet 100% of the qualifications. No one ever meets 100% of the qualifications! We encourage anyone who is interested to apply based on the responsibilities and requirements outlined. You may be the culture add that we are seeking! We look forward to your application.

Smokeball is an equal opportunity employer and committed to providing an open, welcoming environment for everyone.

Job Type: Full-time

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