Office Services Administrative Assistant Job Vacancy in Houlihan Lokey Chicago, IL – Latest Jobs in Chicago, IL – updated today
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Company Name : Houlihan Lokey
Location : Chicago, IL
Position : Office Services Administrative Assistant
Job Description : The Office Services Administrative Assistant performs a wide variety of clerical and administrative duties, which include providing a high level of customer service and support, while consistently producing an excellent work product.
Responsibilities
Support Office Manager and Facilities Supervisor by performing administrative duties included but not limited to:
Manage multiple calendars across different time zones.
Prepare and submit expense reports through Concur
Meet and greet clients and guests; routing visitors and setting up meeting conference and meeting facilities
Answer phones, take messages or transfer calls/information to appropriate individuals
Assist with database management and word processing
Review and confirm requests for guest offices and conference rooms including set-up and ordering catering
Prepare and handle incoming and outgoing parcels, mail, faxes and entering shipment info in receiving/shipping register.
Assist with moving boxes and light inter-office moves, preparing offices and workstations.
Assist Facilities Supervisor and host to set up conference rooms, and on and off-site events with materials, specialty set pieces, furniture, lighting, appliances, electronics, décor, etc. May require lifting, moving, climbing ladders, use of tools, the need to follow specific product assembly/disassembly instructions.
Back up reprographics including print, copy and bind materials
Special projects as assigned
Basic Qualifications
Attention to detail, strong organizational and analytical skills
Flexible attitude and the ability to deal well with changing assignments and priorities
Can successfully multi – task and prioritize appropriately
Ability to lift 50 pounds
Can work hours of 7:30 am to 4:30 pm (1 hour lunch), with overtime as required
COVID vaccination required, subject to applicable state and federal laws
Preferred Qualifications
Prior office services, hospitality, administrative and customer service experience preferred
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation, protected veteran status, or any other characteristic protected by law.
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