Program Coordinator, Women’s Center Job Vacancy in Northwestern University Chicago, IL – Latest Jobs in Chicago, IL – updated today

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Company Name : Northwestern University
Location : Chicago, IL
Position : Program Coordinator, Women’s Center

Job Description : The Women’s Center Program Coordinator will be part of a programmatic and administrative team on both our Chicago and Evanston campuses. This role manages business operations (facilities, maintenance, office supplies, IT, and more), the Center’s newsletter, communication via the Women’s Center email, website maintenance, and room reservations for both campuses. The Program Coordinator is responsible for keeping the Center informed of University-wide changes to IT or budget policies and serves as the research lead for utilizing Center funds on ethical businesses.
The Program Coordinator maintains the Chicago campus community space and assists the director and program manager with event setup and takedown on that campus. The coordinator creates connections with Chicago-based colleagues and is responsible for a minimum of one sustained and one stand-alone Chicago program per quarter, planned with the help of Center staff.
The Program Coordinator will need to perform work on both the Evanston and Chicago campuses.
Note: Not all aspects of the job are covered by this job description.
Areas of responsibility:
Administration
Budget & Financial
Communications
Evaluation
Events
Facilities & Safety
IT Services
Outreach
Program Development
Student Support
Please note: The Coordinator will need to be able to work on both the Chicago and Evanston campus.
Specific Responsibilities:
Administration
Manages day to day operations.
Reviews processes and recommends changes to incorporate state-of-the-art technology as appropriate into administrative, recruitment, marketing, and educational components.
Identifies service improvement opportunities that will better enable program/project to achieve its goals and objectives.
Acts as liaison to IT to ensure technology systems are properly installed & maintained.
Budgets & Financial
Participates in budget preparation.
Maintains budget & associated analysis & reports.
Enters individual &/or summary of transactions into journals &/or general ledger or other NU enterprise system.
Reviews; ensures approval based on alternatives regarding practice & policy; analyzes and classifies transactions in accordance with established chart or coding of accounts; creates new accounts; prepares, processes, reconciles & provides receipts (as appropriate) for transactions.
Processes transfer &/or appropriation charges & may balance &/or close accounts.
Troubleshoots problems; performs vendor/account research as needed; obtains additional information or provides instruction & guidance by phone, US- or e- mail from customers/vendors; corrects or escalates.
Communication, Outreach & Recruitment
Develops coordinated, consistent marketing and brand messages.
Creates state-of-the-art website.
Incorporates social media and networking into program/project aspects as appropriate.
Strengthens partnerships with external resources by defining, promoting and marketing benefits of participation and involvement to the organization.
Creates and nurtures relationships with organizations to develop a network of enthusiastic organizations engaged via active participation in the success of program/project.
Reviews market trends to recommend future plans to increase participation, engagement, etc.
Evaluation
Observes program sessions and interacts with participants for purpose of gaining consumer insight, growing and strengthening program knowledge, and optimizing client satisfaction.
Coordinates the collection, analysis & reporting of required information for surveys, review documents, public information documents, etc.
Analyzes evaluation data from instructors, students, participants, etc. to assist in program/project development and updates.
Implements corrective actions required as a result of surveys or other indicators.
Events
Coordinates programming, educational, student, alumni, workshops, meetings, etc. including speakers, agendas, etc.
Develops plans and arranges meetings, workshops, events, etc. designed to exchange information, promote research objectives, and to build internal and external relationships within NU.
Ensures that event details including communication, venues, presenters, travel arrangements, materials, refreshments and technology are arranged and completed in an appropriate and timely manner.
Program Development
Manages program/project curriculum, seminars, presentations, workshops, learning experiences, chat rooms, websites, social networking, etc. based on goals/objectives.
Manages academic quality and continued growth and expansion.
Identifies & obtains external expertise as needed and works with content experts for current and new programs.
Reviews programs/projects to increase efficiencies to support growth.
Manages speaker selection, communication, and topic development.
Leads program/project updates and improvements.
Regulatory Compliance
Ensures compliance with all necessary organizations.
Prepares documentation as required.
Acts as the regulatory and compliance officer.
Strategic Planning
Administers & maintains existing strategic plans.
Student Support
Implements strategy regarding structure, process, & staff support of students in compliance with NU policy.
Resolves administrative issues (RAS forms, stipends, monitors fellowships, etc.)
Organizes new student activities.
Miscellaneous
Performs other duties as assigned.
Minimum Qualifications:
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor’s or higher degree; OR appropriate combination of education and experience.
1 year program/project administration or other relevant experience.
Minimum Competencies: (Skills, knowledge, and abilities.)
Understanding of Diversity Equity and Inclusion work.
Maintaining a productive working relationship with colleagues remotely through conference or video call.
Preferred Competencies: (Skills, knowledge, and abilities)
Expansive understanding of gender equity
Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.
Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life’s challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.
Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you’re interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.
Northwestern requires all staff and faculty to be vaccinated against COVID-19, subject to limited exceptions. For more information, please visit our COVID-19 and Campus Updates website.
The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.

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