Sr/Executive – Admin Job Vacancy in Adecco Group Mumbai, Maharashtra – Latest Jobs in Mumbai, Maharashtra

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Company Name : Adecco Group
Location : Mumbai, Maharashtra
Position : Sr/Executive – Admin

Job Description : Executive – Admin
JOB INFORMATION

Mission
To ensure that organizational administration activities are managed properly, efficiently wrt facility management, travel, security, pantry, vendor etc.

Responsibilities
With Minimum of 3- 5 years’ experience in Administration and Office management.
Well Versed in Employee Health and Safety measures in Building management and Statutory compliance.
Conduct Risk analysis and ensure proper solution to avoid risk and hazard throughout all the offices of Adecco India.
Able to be a SPOC of the multiple offices within the North / West Region allocated.
To Handle Entire Administration arrangements like Stationary, Conveyance, Office Equipment’s, Telephones, Time Office & Other Personnel related to Administration activities by reporting to Sr. Manager – Admin and Procurement.
Undertake general administration works [Ticketing and Stay Arrangements – Domestic and international, Visa, Forex, Car rental arrangement, Vehicle management, AMC’s, Mails & Couriers, Petty cash, Office boys, General Purchase, Stocks, Payment for Basic Services / Bills]
Handling printing related jobs, for e.g. Visiting cards, Letter heads in coordination with HO Admin.
Coordinating with all relevant personnel’s & organizing events/ trainings.
Assist Admin Manager in set-up and renewal of varied service contracts from time to time
Assist Admin Manager as required and undertake the delegated tasks
Manage Administrative cost & budgeting, provisioning, bills receivables & payables, preparing monthly MIS reports for all Administrative expenses across locations.
Purchase of Stationeries, Office Furniture’s and equipment’s at the minimum possible price.
To adopt all measures, practices and procedures to ensure proper dispatch of documents and parcels both, within and out of the office and deal with postal authorities and courier agencies.
To assess all office administration needs
To procure and maintain telephone and lease lines and actively liaise with concerned officials in case of failure of any of these.
To enter into maintenance contracts for the upkeep of office utilities like Electrical , UPS, DG, AC, EPABX, Photocopying activities, electricity installations, etc.
Bills and invoices receivables/approving and passing to a/c department for payments of all vendors and contractors.

Travel Requirement
Occasional (up to 20%)

Job Environment
High degree of dynamics involved by the virtue of its job role

Key Relationships
External vendors
Branch colleagues

Success Indicators
Cost – Year on Year Cost reduction on procurement (Hard Savings), Negotiated Savings on quotes (Soft Savings)
Time – Time taken from end user Request to order placement / to receipt of items/services for procurement / On time performance in terms of all transport arrangements.
Service – Feedback from all stakeholders on service levels Procurement/Transport/ Admin.
Quality – Procurement: Support Quality of procurement in materials and services (Measured by rejections per order) . Quality of cabs measured based on feedback from employees

Other Information
Excellent knowledge in admin.
Should be quick adaptive with good communication skills.
Excellent in Multi tasking

JOB REQUIREMENTS
Education

Education level
Area of study
Degree
Mandatory

Post Graduation
Administration or Procurement
Any
Preferred

Graduation
Administration or Procurement
Any
Yes

Type of Work Experience

Function / Specialization
Average Time Experience
Mandatory

Administrative Activities
Yes

Resource Management
Yes

Facility Management
Yes

Travel Management
Yes

Skills

Skill Area
Skills
Proficiency

Administrative Skills

Multi tasking Skills

Organisational Skills

Competencies

Competencies
Foundations
Developing
Mastering
Outstanding

Results Driven
x

Customer Orientation
X

Problem Solving & Analysis
X

Embracing & adapting to change
X

Self-management & development
X

Communication
X

Teamwork
x

Relationship Management
X

Strategic Planning & Judgement
X

Driving financial results and innovative
X

Leading Teams
X

Language Skills

Language
Level

Local languages
Fluent

English
Good

Other information

Other information

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