Undergraduate Officer Job Vacancy in UCLA Los Angeles, CA – Latest Jobs in Los Angeles, CA – updated today

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Company Name : UCLA
Location : Los Angeles, CA
Position : Undergraduate Officer

Job Description : As a member of the Student Services team and reporting to the Undergraduate Advisor (Student Academic Advisor III), support undergraduate program in the Department of Mathematics and the Program in Computing. Advise undergraduate students on policies, procedures, and degree requirements for department majors, minors, and specializations. Monitor academic progress and counsel students with academic difficulties, make decisions/recommendations on student petitions, and advise on major/career objectives. Coordinate and supervise Math Diagnostic Testing for entering and transfer students, including processing scores and submitting data to appropriate entities (MDTP and math department).

Compile pertinent data to make recommendations to Undergraduate Vice Chair regarding student enrollment and progress. Coordinate the application process for our Summer Research Experience (REU) program for Undergraduate students. Provide support and guidance to our student clubs (Bruin Actuarial Society and Student Math Association) including attending meetings and events. Organize and present department orientations and participate in College information sessions and orientation programs for transfer students.

Process quarterly textbook orders using online textbook requisition system and maintain textbook database. Type course syllabi, course evaluations and comments, correspondence and memoranda. Manage faculty and TA evaluation process. Create departmental reports utilizing Access and Excel and data available from University systems, departmental databases, and spreadsheets. Update undergraduate program website on department server and course information on CIMS. Generate reader time sheets. Organize department commencement, open houses, career days, undergraduate recruitment and alumni events. Serve as backup for Graduate Officer and assist Student Services Manager. Additional duties may be assigned as necessary by Student Services Manager and Undergraduate Advisor.

Percentage of Time:
100

Shift Start:
8:00 am

Shift End:
5:00 pm

Qualifications for Position

12
Records

Qualifications

Required/Preferred

BA/BS degree in Mathematics preferred.

Preferred

Working knowledge of student/academic affairs in a college/university setting.

Preferred

Demonstrated ability to accurately communicate and provide advice in person, by phone and in writing regarding complex and changing academic regulations, policies and procedures.

Required

Excellent interpersonal and customer service skills to interact effectively with faculty, staff, students and parents as well as to establish reciprocal and productive working relationships at the University, Division and Department levels.

Required

Ability to handle confidential information sensitively and appropriately.

Required

Demonstrated organizational, prioritization and multi-tasking skills to work efficiently and effectively in an open-space office with setting with frequent interruptions.

Required

Demonstrated skill in utilizing computer hardware (including PCs, digital camera, scanner, printers) and software (including Word, Excel, Access, web interface, PowerPoint, and Publisher).

Required

Ability to effectively utilize web based applications including email, events online, commencement administrator, counselor desktop, SR Web and textbook requisition system.

Required

Ability to effectively utilize mainframe applications including SIS, SRS, UIDS and CIMS.

Preferred

Ability to use database software for cataloging textbooks.

Required

Skill in organizing and maintaining accurate information in files.

Required

Working hours include commencement weekend.

Required

Additional Posting Information

Bargaining Unit:
99-Policy Covered

Application Deadline:
04-14-2022

External Posting Date:

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