Accounts Payable Specialist Job Vacancy in Scripps Research La Jolla, CA 92037 – Latest Jobs in La Jolla, CA 92037 – updated today

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Company Name : Scripps Research
Location : La Jolla, CA 92037
Position : Accounts Payable Specialist

Job Description : ABOUT US: Scripps Research is ranked the most influential institution in the world for its impact on innovation. We expand basic knowledge in the biosciences, and use these fundamental advancements to develop profound innovations that improve wellbeing. Our educational and training programs mold talented and committed students and postdocs into leading edge scientists. Scientists in the institute’s five academic research departments work hand-in-hand with researchers of the Scripps Research Translational Institute and Calibr to merge foundational studies in biology, chemistry and computer science with translational science to produce pioneering drugs and advances in digital and precision medicine. Together, we cultivate new scientific leaders and expand the frontiers of knowledge to deliver medical breakthroughs to better human health around the globe. If you have a passion for making a difference, this could be your opportunity to join our transformative team.

POSITION TITLE:
Accounts Payable Specialist

POSITION SUMMARY:

Manage complex supplier accounts, research, and correct difficult invoice discrepancies. Responsible for the invoice payment process in support of day-to-day Purchase Orders and Request for Payments, including but not limited to: processing check requests, providing documentation and running reports, reviewing invoices for proper approvals, verifying prices and quantity, auditing support documentation, and responding to departmental and supplier inquires. Additionally, will be required to analyze complex information and numbers to find disparities and identify potential cost-saving areas.

RESPONSIBILITIES AND DUTIES:

Reconcile invoice to purchase order and verify invoice price and quantity billed match the purchase order.
Review invoice for proper tax rates.
Resolve price and quantity discrepancies with the labs.
Obtain approval for expenditures not previously documented from departments.
Processes invoices and request for payment vouchers for payment.
Verify checks for accuracy (name, address, amount, etc.).
Investigate questionable invoices and purchase orders – takes appropriate steps to resolve.
Investigate and resolve complex vendor / invoice issues.
Reconciles monthly vendor statements.
Understanding of 1099 requirements.
Maintain / audit current dollar balance on all existing purchase orders.
Assist Procurement on problem purchase orders (i.e. new vendors without proper setup information);
Interact with departments, labs, and vendors to resolve invoice issues as well as respond to inquiries.
Apply job skills, policies, and procedures to complete assigned tasks.
Assist with special projects as needed.
Train employees on AP procedures.
Enter Travel Reimbursements to system.
Performs other duties as assigned or required.
Details of established essential functions for this position will be addressed/discussed during the interview process.

REQUIREMENTS:

High school diploma or equivalent (GED).
Minimum 4 years of accounts payable experience demonstrating advanced understanding of accounting practices.
Intermediate knowledge of Microsoft Excel and Word.
Excellent data-entry and 10-key skills.
Ability to train and motivate others.
Ability to step up to conflicts and see them as opportunities for improvement, as well as accept constructive criticism.
Ability to hammer out tough assignments and resolve issues.
Ability to work independently and as a team and interact effectively with co-workers, departments, labs, and vendors.
Ability to use good judgment.
Ability to understand and follow procedures.
Ability to work in a fast-paced environment, multi-task, prioritize assignments and work under pressure and timelines.
Outstanding organizational skills and attention to detail.
Outstanding problem-solving skills.
Excellent oral and written communication skills.
Excellent phone etiquette.
Excellent attendance and punctuality.

The above statements describe the level of work performed and expected in general terms. The statements are not intended to list all the responsibilities, duties and/or skills required of employees so classified, and the content herein is subject to change due to the business needs of Scripps Research, with or without notice. Furthermore, nothing in this job description shall be interpreted to be in conflict with or to eliminate or modify in any way the employment-at-will status of Scripps Research staff.

EEO Statement:

Scripps is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

COVID-19 update:

The safety and well-being of our candidates, our people and their families continues to be a top priority. Until restrictions change, interviews will be conducted virtually.

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