Administrative Assistant II Job Vacancy in Baylor St. Luke’s Medical Center Houston, TX 77030 – Latest Jobs in Houston, TX 77030 – updated today

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Company Name : Baylor St. Luke’s Medical Center
Location : Houston, TX 77030
Position : Administrative Assistant II

Job Description : Overview

CommonSpirit Health was formed by the alignment of Catholic Health Initiatives (CHI) and Dignity Health. With more than 700 care sites across the U.S. & from clinics and hospitals to home-based care and virtual care services CommonSpirit is accessible to nearly one out of every four U.S. residents. Our world needs compassion like never before. Our communities need caring and our families need protection. With our combined resources CommonSpirit is committed to building healthy communities advocating for those who are poor and vulnerable and innovating how and where healing can happen both inside our hospitals and out in the community.

Job Summary / Purpose
Manage and perform all duties necessary to enhance and maintain assigned department office. Enhance the image of CHI St. Vincent by projecting an image that reflects a professional demeanor as demonstrated in articulate speech, a well-groomed appearance and the ability to maintain confidentiality. Medical environment preferred.

Essential Key Job Responsibilities

Responsibilities

Communication
Provides telephone and reception services, directing calls to appropriate staff; handling requests and complaints in an efficient, orderly and prioritized manner; answers phone promptly and courteously, exercising good judgment and maintaining confidentiality.
Acknowledges all persons entering the office in a prompt and courteous manner.
Sends and receives E-mail and facsimile communications appropriately.
Maintains a pleasant and cooperative working relationship with all persons.
Handles difficult situations tactfully and treats all persons equally and with dignity.

Information Management
Verifies information accurately
Accurately and timely enters data
Maintains records, files, and reports current for easy retrieval
Disseminates information accurately and distributes to appropriate recipients.

Policies and Procedures
Arrives at work promptly on a consistent basis.
Follows hospital/department dress code.
Arranges personal obligations/appointments in consideration of office coverage and workload.
Uses time productively and effectively controls telephone, visitors and other time traps.

Coordination
Assists with projects, calendars, meetings, equipment, and other assignments.
Facilitates maintenance repair and services and/or ensures adequate inventory of supplies.
Assists co-workers with projects and assignments as designated.
Assists with mailing and/or telephone projects as assigned.

Clerical
Utilizes available computer systems, office equipment, and other resources in a proficient and effective manner.
Provides correspondence, information and documents to customers as needed.
Accurately types documents, checks, reports, and correspondence as required.

Records Management
Maintains current filing system for Director, ensuring easy retrieval of documents and information.
Maintains department files for active and terminated employees, including periodic purging.
Assists with other departmental filing as required.

Qualifications

Required Education and Experience:
High school diploma or GED, Metropolitan Test, or equivalent. Two to three (2-3) years’ progressively responsible experience in an administrative role requiring broad range of secretarial experience.

Required Minimum Knowledge, Skills, Abilities and Training:
Computer skills including Microsoft office and Google applications. Demonstrated communication skills, both oral and written, including excellent knowledge of English grammar and punctuation. Must possess ability to utilize sound judgment, work effectively under pressure, excellent communication skills, and ability to deal with all persons in a polite, efficient, respectful, and professional manner, utilizing tact and diplomacy. Must be able to maintain confidentiality. Able to work independently without close supervision.

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