Administrative Assistant II or III Job Vacancy in Texas Department of Transportation Houston, TX 77034 – Latest Jobs in Houston, TX 77034 – updated today

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Company Name : Texas Department of Transportation
Location : Houston, TX 77034
Position : Administrative Assistant II or III

Job Description : Job ID

123687

Location
HOUSTON

Open Date

03/09/2022

Close Date

Open Until Filled

Full/Part Time

Full-Time

Regular/Temporary

Regular

Salary Plan/Grade

A-11; A-13

Description

$26332.00 – $46388.00 yearly

Overnight Travel

Up to 25% of the time

Position Information

OPEN UNTIL FILLED!!
TxDOT’s South Harris Maintenance Office is looking for an Administrative Assistant II or III based in Houston, TX. We have a diverse workforce of over 12,000 employees statewide. If you want to build an exciting career, let’s talk!
At TxDOT we value employee work-life-balance. In keeping with our commitment to this value our employees benefit from a wide array of programs and activities that include telework, flexed and compressed work schedules, wellness leave incentive, in-house wellness center, career development programs, tuition assistance, and various other benefits. For a complete list of our total compensation package please visit our website at Total Compensation.
Work Location: 702 FM 1959, Houston, TX 77034
Minimum Monthly Salary:
Administrative Assistant II-(A11) $2,194.33/mo
Administrative Assistant III-(A13) $2,453.25/mo
Maximum Monthly Salary:
Administrative Assistant II-(A11) $3,446.25/mo
Administrative Assistant III-(A13) $3,865.66/mo
The Texas Department of Transportation reserves the sole right in determining the level of position based on the applicant’s work experience, education, skill level and all other appropriate factors, and based on business needs.

Military Occup Specialty Code

State Classification Codes:

Administrative Assistant II-0152

Administrative Assistant III-0154

State Classification Titles:

Administrative Assistant II

Administrative Assistant III

Occupational Category:

Administrative Assistant II and III-Administrative Support

TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.

To view the MOS codes please click on link below and click on the appropriate occupational category.

https://hr.sao.texas.gov/CompensationSystem/JobDescriptions

General Description

Administrative Assistant II
Performs administrative office support-related work. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.
Administrative Assistant III
Performs administrative office support-related work. Work usually involves some confidential and sensitive correspondence and communications. Work requires contact with middle and high-level managers. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.

Duties

Administrative Assistant II
The essential duties for this job include:

Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or front desk assistant.
Assists in the development and preparation of special reports.
Composes routine reports.
Maintains and updates office files/records/logs and suspense systems and a wide variety of automated systems in support of personnel, finance, budgeting, inventory, contracts, purchasing, travel and information.
Maintains records and inventories of materials, supplies and equipment.
Maintains office files/records/logs and suspense systems.
Provides assistance to the public.
Receives, sorts, opens, evaluates content and distributes mail; as required may drive to deliver/pick up confidential or time sensitive correspondence.
Enters and retrieves data on a computer.
Performs other job responsibilities as assigned.

Administrative Assistant III
The essential duties for this job include:

Performs technical writing as required in addition to proofreading duties.
Researches and compiles information for reports or inquiries which require an understanding of technical matters.
Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or front desk assistant.
Maintains and updates office files/records/logs and suspense systems and a wide variety of automated systems in support of personnel, finance, budgeting, inventory, contracts, purchasing, travel and information.
Maintains records and inventories of materials, supplies and equipment.
Provides assistance to the public.
Receives, sorts, opens, evaluates content and distributes mail; as required may drive to deliver/pick up confidential or time sensitive correspondence.
Enters and retrieves data on a computer.
Schedules meetings, appointments and makes travel arrangements.
Performs other job responsibilities as assigned.

Physical Requirements

Administrative Assistant II and III
The physical requirements for this job include the following:

Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs
Sitting – prolonged periods of time
Standing-prolonged periods of time
Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading

Competencies

Administrative Assistant II
The required competencies for this job include:

Applicable computer systems and applications
Inventory/stock control procedures
Maintaining effective working relationships with others
Administrative practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management.
Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents for clarity and consistency
Preparing and maintaining confidential and sensitive records, files and reports
Maintaining a safe working relationship

Administrative Assistant III
The required competencies for this job include:

Communicate effectively
Follow verbal and written instructions
Automated record-keeping methods
Desktop publishing procedures and applications
Applicable computer systems and applications
Maintaining effective working relationships with others
Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
Maintaining a safe working relationship

Education

Administrative Assistant II and III
This job requires the following:

High School Grad or Equivalent in general high school studies

Work Experience

Administrative Assitant II
This job requires the following:

1 year in in administrative or clerical support, customer service, or related experience.

Administrative Assitant III
This job requires the following:

2 years in in administrative or clerical support, customer service, or related experience.
Experience can be satisfied by fulltime or prorated parttime equivalent
No supervisory experience required.
College education and/or relevant technical training may be substituted for experience.

Licenses and Certifications

Administrative Assistant II and III
The following Licenses and/or Certifications are required for this job:

Valid Drivers license at time of application

Other Conditions:

None

Conditions of Employment

Conditions for this Position: Standards of Employment

Remarks

You must complete the online State of Texas application to include work experience, education and all information necessary. Your online application and additional information on your resume, if provided, will be reviewed to determine if you meet minimum requirements for the position.

Applicant Information

The Texas Department of Transportation is an Equal Opportunity/Affirmative Action Employer, and does not tolerate discrimination in the workplace.
Applicant Information

NOTE: All Job Postings will expire at 11:59 PM Central Standard Time (CST) on the Posting Close Date.

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