Administrative Assistant Job Vacancy in Amentum San Diego, CA 92135 – Latest Jobs in San Diego, CA 92135 – updated today

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Company Name : Amentum
Location : San Diego, CA 92135
Position : Administrative Assistant

Job Description : Job Summary:

Under general supervision, perform complex administrative/secretarial support for division manager and assigned staff. Compose letter, memoranda, and reports independently. Assignments are broad in nature, requiring originality.

Essential Responsibilities:

Receive/review all incoming correspondence and mail, routing it to the appropriate organization or individual. Prepare detailed outgoing correspondence
Maintain files or correspondence. Schedule appointments and meetings.
Maintain up-to-date files of all division records, some of a complex nature.
Coordinate and arrange travel requirements, obtaining the lowest available fares and lodging.
Answer, screen and direct telephone calls, relay messages and answer complex inquiries.
Attend meetings to take, finalize and distribute minutes.
Organize and maintain complex computerized and manual files, records, inventories, and data bases including backing up and purging systems, annotating files, and retrieving data in report form as required.
Monitor the progress of division commitments and suspense items and follow-up on past due projects.
Perform any range of division custodian activities including responsibility for tracking, scheduling and maintaining related records for keys, vehicles, files, records, training, physical examinations, certifications and other general administrative matters.
Work independently and may train lower level personnel as required.
Advises other administrative and clerical support personnel in the division of new procedures and requests information as need.
May perform research or analysis as required and prepare documentations, reports, presentation materials and visual aids for executive presentations relating to functionally specific issues for the division.
Perform all other position related duties as assigned or requested.

Work Environment, Physical Demands, and Mental Demands:

Typical office environment with no unusual hazards, occasional lifting up to 20 pounds, constant sitting while using the computer terminal, constant use of sight abilities while reviewing documents, constant use of speech/hearing abilities for communication, constant mental alertness, must posses planning/organizing skills, and must be able to work under deadlines.

Other Responsibilities:

Safety – Amentum enforces a safety culture whereby all employees have the responsibility for continuously developing and maintaining a safe work environment. As appropriate, each employee is responsible for completing all training requirements and fulfilling all self-aid/buddy aid responsibilities, participating in emergency response tasks and serving on safety committees and teams.

Quality – Quality is the foundation for the management of our business and the keystone to our goal of customer satisfaction. It is our policy to consistently provide services that meet customer expectations. Accordingly, each employee must conform to the Amentum Quality Policy and carry out job activities in compliance with applicable Amentum Quality System documents and customer contracts. Each employee must read and understand his/her Quality Management and Customer Satisfaction responsibilities.

Procedure Compliance – Each employee must read, understand and implement the general and specific operational, safety, quality and environmental requirements of all plans, procedures and policies pertaining to his/her job.
Minimum Requirements:

High school diploma or equivalent required with some specialized training. Seven (7) years related secretarial/administrative experience.

Must have thorough working knowledge of computer operating systems, database, spreadsheet, word processing, graphics and other common programs.

Must possess the ability to make sound independent decisions, based on established procedures and knowledge of division operations and priorities.

Must have excellent oral and written communication skills.

Additional Requirements:

Must have a High School Diploma or Equivalent.
Must be a U.S. Citizen.
Must pass a pre-employment drug screen and a government background check.
Must possess a Secret Clearance if required.
Must be able to read, speak and write English.
Must be able to obtain and maintain a Common Access Card (CAC), if required.
Must be willing to work on shifts, weekends.
Preferred Qualifications:

Proficient in Microsoft Office and Excel

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Post Tags : , San Diego, CA 92135, jobs in San Diego, CA 92135, Administrative Assistant jobs in San Diego, CA 92135

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