Administrative Assistant Job Vacancy in Bechtel Houston, TX – Latest Jobs in Houston, TX – updated today

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Full Details :
Company Name : Bechtel
Location : Houston, TX
Position : Administrative Assistant

Job Description : Requisition ID: 252139
Requisition Posting End Date: 04/05/2022

Position Summary

Provide administrative support for Bechtel functions and organizations in the Houston Office.
This position supports three major areas of the Bechtel organization.
Time is split between the groups to provide the needed help.
Oversee the Bechtel Employee Club (BEC) store and assist with BEC activities and functions.
Responsible for ordering supplies, handling event ticket sales, and promoting BEC activities.
Help to plan, coordinate and lead employee events (Company Picnic, annual holiday events, employee appreciation events, etc.).
Responsible for updating QuickBooks for tracking inbound and outbound cash flow for BEC store.
Responsible for updating SharePoint website for purposes of tracking BEC services, products, event tickets, etc.
Act as liaison between product vendors and BEC store.
Oversee the Bechtel Employee Service Award Program for Bechtel Energy.
Track service award anniversary dates, contact employees to ensure gift selection process is understood and completed.
Track inbound Service Award gifts to ensure safe delivery of same.
Responsible for service award dinners; and must coordinate with responsible Admin Assist for SA luncheons.
Ensure quality records are updated in SAP to capture SA event completions.

Responsibilities
Provide Administrative support to Human Resources Manager . Duties include, but are not limited to:

Anticipate Manager’s needs based on knowledge of Manager’s schedule and activities.
Make domestic and some international travel arrangements.
Complete travel and other expense reports.
Set up meetings and send meeting invites as needed.
May arrange for air and ground travel and prepare expense reports for Manager
Prepare weekly, monthly and annual reports
Work with others to coordinate HR sponsored events and activities.
Gather information needed for reports.
Prepare correspondence

Qualifications and Skills
Basic Qualifications

Demonstrate knowledge of administrative functions.
Intermediate level knowledge of Microsoft Word, Excel, Power Point, and Outlook.
Knowledge of QuickBooks preferred.
Knowledge of SharePoint preferred.
Previous Bechtel experience helpful, but not required.
Must possess excellent verbal communication skills to deal with vendors, employees, and others internally and externally.
Must have intermediate to advanced skills in MS Excel.
Must be able to work full time in the office as needed.
Must be discreet and able to maintain highly confidential information.
Must be detail oriented and possess knowledge of basic accounting practices.
Must be flexible and manage change effectively.
Must be proactive and accountable for areas of responsibility.
Provides a wide variety of support services.
Reviews incoming communications, work orders, and service requests for subject matter content and routes them to appropriate supervisor’s attention.
Composes routine correspondence in response to requests for department services; answers inquiries from other departments, area offices, or outside entities.
Monitors all follow-up actions required by supervisor/manager.
May help prepare reports and studies of a non-technical or a semi-technical nature.
May extract data from reference material, either semi-technical or non-technical in scope.
Compiles, analyzes, and prepares or helps prepare information for reports, such as organization planning, charts, or other reports.
Organizes material for meetings, presentations, and training sessions.
Performs other duties as assigned by supervisor.

Shaping tomorrow together
Bechtel is one of the most respected global engineering, construction, and project management companies. Together with our customers, we deliver landmark projects that foster long-term progress and economic growth. Since 1898, we’ve completed more than 25,000 extraordinary projects across 160 countries on all seven continents. We operate through four global businesses: Infrastructure; Nuclear, Security & Environmental; Energy; and Mining & Metals. Our company and our culture are built on more than a century of leadership and a relentless adherence to our values, the core of which are safety, quality, ethics, and integrity. These values are what we believe, what we expect, what we deliver, and what we live. www.bechtel.com
Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law.
In accordance with Bechtel’s duty to provide and maintain a safe workplace for our employees and to safeguard the health of our families, customers, and visitors, we have adopted mandatory COVID-19 safety protocols for each work location, which may include a vaccination or testing requirement. Please speak with your Bechtel recruiter to determine which protocols apply to the work location for the job you are seeking.

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