Administrative Assistant Job Vacancy in Brandywine Realty Trust Philadelphia, PA 19104 – Latest Jobs in Philadelphia, PA 19104 – updated today

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Company Name : Brandywine Realty Trust
Location : Philadelphia, PA 19104
Position : Administrative Assistant

Job Description : Brandywine Realty Trust is one of the largest, publicly traded, integrated real estate companies in the US, headquartered in Philadelphia, with a core focus in the Philadelphia, Washington, D.C., and Austin markets. Organized as a REIT, we own, develop, lease and manage an urban, town center and transit-oriented portfolio. At Brandywine, we believe excellence is rooted in process, people, and passion. We work together toward a shared vision, and within a culture emphasizing ingenuity, work/life balance, and civic engagement. We value the customer experience above all else and strive to exceed expectations in every interaction.We are currently seeing an Administrative Assistant to join our Property Management Team at our beautiful FMC building in Philadelphia PA.SUMMARYTo perform administrative duties and routines related to the management and operation of Brandywine properties in conjunction with direction from Property Managers.

Responsible for management of administrative activities involved with Brandywine Properties.
Maintain an effective and harmonious working relationship with all Brandywine employees.
Assume additional responsibilities as delegated by the Property Managers.

*ESSENTIAL DUTIES AND RESPONSIBILITIES *may include the following. Other duties may be assigned.

Maintain and organize finished copies of all written material and correspondence for the Property Manager and Assistant Property Manager.
Assist Property Managers by maintaining updated and accurate files on all tenant related items including:
Obtain current tenant and vendor certificates of insurance and verify compliance
Produce rent invoices monthly and update Excel rent rolls
Prepare standard tenant notification memos for review by Property Manager or Assistant Property Manager.
Manage security access card programming.
Maintain and keep current all tenant and vendor information.
Prepare purchase orders, one-time contracts, tenant increase letters, and late fee notices.
Assist Property Manager with new tenant move in packet.
Maintain spreadsheet tracking tenant utility usage and Energy Star tracking. Generate invoices for miscellaneous tenant and utility bill-back charges.
Compile reports for distribution.
Responsible for mail system and distributions at the property.
Review vendor/supplier invoices, approves and submits to appropriate workflow in pay system.
Assist Property Managers in maintaining positive tenant relations programs assuring good public relations and tenant satisfaction programs are in place.
Assist Property Managers in planning tenant events (e.g., daffodil days, blood drive, ice cream social).
Work with Property Manager to create a time-management system to ensure that proportionate time is divided between separate Property Manager’s portfolios.
Maintain stock and tend to office needs.
Notify Property Manager and/or Assistant Property Manager of appropriate upcoming deadlines well in advance of occurrence. Maintain filing system for all routine reports and other deadlines required during a given week, month and quarter.
Maintain a professional appearance and demeanor at all times while in the building. Cheerfully aid and assist tenants with problems when they arise.
Performs other site or department specific duties as assigned.

*SUPERVISORY RESPONSIBILITIES*This job has no supervisory responsibilities.
*QUALIFICATIONS*To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
*EDUCATION and/or EXPERIENCE*Three to five years related experience and/or training; or equivalent combination of education and experience. Proficient in Word or WordPerfect, Excel, PowerPoint and Microsoft Outlook.
Job Type: Full-time

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