Administrative Assistant Job Vacancy in City of Houston, TX Houston, TX 77002 – Latest Jobs in Houston, TX 77002 – updated today

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Company Name : City of Houston, TX
Location : Houston, TX 77002
Position : Administrative Assistant

Job Description : POSITION OVERVIEW

Applications accepted from: ALL PERSONS INTERESTED Job Classification: ADMINISTRATIVE ASSISTANT Posting Number: PN#27973 Division: PROPERTY DIVISION Reporting Location: 1202 WASHINGTON AVE Workdays & Hours: MONDAY – FRIDAY; 8 AM – 4 PM* *Subject to change DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS: Performs professional administrative functions related to the development and implementation of policies and procedures in the assigned department. RESPONSIBILITIES:

Prepares purchase requisitions, bids and quotes according to budgetary guidelines.
Prepares SAP reports and posts divisional requisitions
Tracks divisional purchases.
Prepares, enters, maintains, and submits all time reports (including absences and overtime) in Kronos for both civilian staff and classified staff.
Drafts correspondence, reports and other documents; proof/edits documents for accuracy, content and format.
Organizes inventorying, cataloging, retention, and retrieval of department documents.
Assists in the coordination of department staff services, such as personnel, purchasing, storekeeping, public relations, and office management.
Acts as divisional budget coordinator and time keeper.
Prepares periodic and special reports; compiles information and maintains department reference information.
Conducts administrative research and long-range planning studies on special management activities.
Investigates problems/potential problems by means of written and verbal communications; prepares findings and recommends solutions.
Interacts positively with citizens, representatives of other agencies, vendors, and other city departments.
All duties and responsibilities may not be included in the above job descriptions.

WORKING CONDITIONS:
The position is physically comfortable; the individual has discretion about walking, standing, etc.

There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions.

“Must be able to pass a criminal background check, obtain and maintain federally mandated security clearance where required.”

If applicable, the applicant’s past performance evaluations, past and present supervisory recommendations, and/or Internal Affairs complaint history will be reviewed and considered.

MINIMUM REQUIREMENTS

EDUCATIONAL REQUIREMENTS: Requires a Bachelor’s degree in Business Administration, Liberal Arts, or a related field. EXPERIENCE REQUIREMENTS: One year of administrative experience is required. Professional administrative experience may be substituted for the above education requirement on a year-for-year basis. LICENSE REQUIREMENTS: None.

PREFERENCES

Preferences will be given to candidates who have the experience listed below:

Possesses knowledge of budgetary procedures
Proficient in SAP
Microsoft excel and word experience
Strong communication skills, orally and in writing

**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.**

GENERAL INFORMATION

SELECTION/SKILLS TESTS REQUIRED: Department may administer skills assessment test. SAFETY IMPACT POSITION: YES, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test. SALARY INFORMATION: Factors used in determining the salary offered include the candidate’s qualifications as well as the pay rates of other employees in this classification. Pay Grade 17 APPLICATION PROCEDURES: Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov. To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 713-308-1289. If you need special services or accommodations, call 713-308-1289. (TTY 7-1-1) If you need login assistance or technical support call 855-524-5627. Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process. All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided. EEO Equal Employment Opportunity The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual’s sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan.

Benefits include:

Medical
Dental
Vision
Wellness
Life insurance
Long-term disability
Retirement pension
457 deferred compensation plan
Employee Assistance Program
10 days of vacation each year
10 city holidays, plus one floating holiday
Flexible schedules
Professional development opportunities
Transportation/parking plan
Section 125 pretax deductions
Dependent Care Reimbursement Plan
Healthcare Flexible Spending Account

For plan details, visit http://www.houstontx.gov/hr/benefits.html

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