Administrative Assistant Job Vacancy in Hillwood Development Company, LLC. Fort Worth, TX – Latest Jobs in Fort Worth, TX – updated today

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Company Name : Hillwood Development Company, LLC.
Location : Fort Worth, TX
Position : Administrative Assistant

Job Description : Division:Hillwood Airways
Company Overview: HILLWOOD Airways, a Perot Company, is a Part 121 Supplemental Air Carrier offering a superior travel option for both passengers and cargo to high-end corporate clients, sports teams, governments, entertainment and other special interest groups. As a provider of on-demand air charter services, our flights are both domestic and international. HILLWOOD Airways’ Part 121 certification was a strategic growth initiative by Hillwood designed to enhance the multi-modal global transportation capabilities of its 18,000-acre Alliance Texas Development in Fort Worth, Texas. Hillwood was founded in 1988 by Ross Perot, Jr. with the vision of becoming an industry leader in the development of industrial projects and master-planned communities. Today, it is ranked as one of the top real estate investment firms in the world and has a strong track record of successfully developing and acquiring real estate assets throughout North America and Europe. Hillwood is also consistently ranked as a top-twelve preferred employer in the DFW area.Position Summary: The Hillwood Airways is seeking an Administrative Assistant to provide administrative support to the entire Hillwood Airways team. This team member will also be the face of the Airline and serve as the front-line point of contact for all incoming calls and visitors. The desired individual must possess exceptional interpersonal skills in dealing with clients, potential clients, and vendors and will excel working in a fast-paced environment.Responsibilities:

Responsible for answering and routing calls, greeting visitors, handling inquiries from the public, and providing information related to the company
Coordinating incoming and outgoing mail
Assist with the preparation, production and organization of documents, correspondence, reports and other complex documents
Maintain calendar, arrange conference calls, and coordinate group meetings (conference room & equipment set up)
Utilize messaging and scheduling tools to assist in the coordination of meetings and appointments
Prioritize incoming information flow to the department (mail, telephone calls, faxes, emails)
Prepare reports and presentations
Coordinate travel arrangements & expense reports
Assist with company credit card tracking
Assist with accounting entries and coding
Assist with Air Charter Quotes
Track Associate vacation requests
Prepare confidential correspondence
Maintain office filing and organization
Prepare all relevant meeting materials, agendas, invitations and RSVP’s
Responsible for coding company invoices and expense reports in accounting system
Responsible for purchasing kitchen and office supplies
Must be able to pass a TSA Criminal History Background Check, to include finger printing in order to serve as a Private Charter Standard Security Program screener.

Required Skills/Abilities:

Excellent communication (verbal and written)
Excellent organization skills
Proven ability to coordinate meetings, events and functions
Ability to prioritize tasks and use own initiative
Ability to employ analytical and project management skills
Ability to work independently
Ability to exercise initiative within the parameters of the position
Highly developed skills in follow-up and follow-through
Flexible and able to meet deadlines
Demonstrated high level of professional integrity, ethics and leadership
Ability to multi-task and move quickly from one assignment to another
Proficiency in Microsoft Office Suite

Education and Experience:

High School diploma or equivalent
3 – 5 years administrative assistant and/or customer service experience

Equipment and Software Used:

Microsoft Office Suite
Salesforce
Canon
Copier / Fax / Scanner

EEO Statement: Hillwood is committed to providing Equal Opportunity in Employment, to all applicants and employees regardless of, race, color, religion, gender, age, national origin, military status, veteran status, handicap, physical or mental disability, sexual orientation, gender identity, genetic information or any other characteristic protected by law.
Job Type: Full-time

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Post Tags : , Fort Worth, TX, jobs in Fort Worth, TX, Administrative Assistant jobs in Fort Worth, TX

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