Administrative Assistant Job Vacancy in Rice University Houston, TX – Latest Jobs in Houston, TX – updated today

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Company Name : Rice University
Location : Houston, TX
Position : Administrative Assistant

Job Description : The administrative assistant is responsible for supporting the Doerr Institute Leader Development team by providing administrative support within the office. S/he builds and maintains relationships with internal and external entities and is responsible for routine communications, event coordination, and student program assignment for the Leader Development team. S/he will work actively to ensure a highly competent, responsive, and efficient work environment. S/he manages and prioritizes work tasks to ensure effective operation of the various Doerr Institute administrative and operational functions.
The ideal candidate has experience at Rice University, another academic setting, or a start-up organization. This person must work well in a team environment, be highly organized, and detail-oriented. This person should be skilled at prioritizing and juggling competing work tasks and should have ability to think on their feet and respond quickly in a changing environment.
Salary
$16.19 to $21.04 per hour
Essential Functions

Coordinates two or more administrative and / or business functions including, but not limited to: budget / finance, human resources, facilities management, communication and / or outreach Typical duties include the following, and may vary from position to position
Generates routine communications; coordinates production (formatting, copying, etc.) and distribution of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays
Plans and schedules calendar(s), resolves calendaring conflicts, and arranges travel
Processes and monitors financial transactions, including resolution of discrepancies
Schedules, organizes, and operates conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, event setup, and serving as liaison with internal and external vendors
Maintains office supplies and equipment; obtains vendor quotes, as needed
Coordinates office moves
Serves as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); reports any incidents or potential safety problems to appropriate representatives
Maintains and updates approved web content
Performs human resources transactional support (e.g. time cards, I9’s, and/or faculty affairs support)
Performs other duties as assigned

Required Qualifications

HS Diploma or equivalent
Three years of related experience in an administrative office

In lieu of the experience requirement, may substitute additional related education, above and beyond what is required, on a year for year basis.

Proficient computer skills and demonstrated experience with office software and email applications
Demonstrated success in follow-through and completing routine tasks
Advanced organizational skills and attention to detail
Advanced verbal and written communication skills
Excellent customer service and interpersonal skills
Ability to prioritize and multi-task

Preferred Qualifications

Administrative experience in a professional setting
Experience coordinating large scale events and communications
Experience processing and reconciling expenses and purchases
Experience hiring and supervising others
Proficient computer skills and demonstrated ability with Microsoft Office Suite, especially Excel
Proficient use of Zoom and video conferencing technology to facilitate online training and meetings
Ability to anticipate needs and/or problems and take-action independently
Ability to forecast expenses and oversee budget for multiple programs
Ability to work with human resources and accounting offices in interpreting policies and adhering to regulations

Rice University is an Equal Opportunity Employer with commitment to diversity at all levels, and considers for employment qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability or protected veteran status.
Current Rice University COVID policies, which include vaccination, face mask, testing, gatherings, occupancy limits, and travel policies can be found here: https://coronavirus.rice.edu/policies

Boasting a 300-acre tree-lined campus in Houston, Rice University is ranked among the nation’s top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.

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