Administrative Assistant Job Vacancy in The Marlin Alliance San Diego, CA 92110 – Latest Jobs in San Diego, CA 92110 – updated today

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Company Name : The Marlin Alliance
Location : San Diego, CA 92110
Position : Administrative Assistant

Job Description : The Marlin Alliance Inc. is seeking an Administrative Assistant to support our Navy customer in San Diego, CA. The candidate must have or be able to obtain a DoD clearance.
Established in 2002, The Marlin Alliance, Inc. – a woman-owned small business – provides transformation consulting, professional services, and technical support to government, military, healthcare, telecommunications, and utility industry clients.
Duties / Responsibilities
Facilitate the DCHR Calendar to assist with meeting requests, move appointments, and coordinate scheduling with internal and external parties
Serve as primary coordinator for the DCHR-assigned tasks issued through the Department of the Navy Tasking, Records, and Consolidated Knowledge Enterprise Repository (DON TRACKER)
Serialize and track individual data calls requesting inputs on Navy-wide regulations and SECNAV instruction reviews, reoccurring HR statistical data and program status reports on civilian employee programs, and routine briefs, reports, and metrics for submission
Maintain a plan of action for cyclical reviews and track the progress and finalization of each instruction
Serve as the records management coordinator to develop a planned approach for archiving, consolidating and organizing files
Process confidential requests and notices of unemployment information concerning civilians previously employed command-wide, such requests received through standard postal mail from agencies such as the Employment Development Department, State of California and the Virginia Employment Commission.
Manage purchases and adhere to established purchasing policies and government regulations including different rules for various types of purchasing
Manage multiple Wiki intranet pages in a timely manner with routine and ad-hoc HR information while taking into account functionality, appearance, and content
Update the Day One Onboarding portfolio (Adobe portfolio), which is sent to the newly hired federal employees
Safeguard Personally Identifiable Information (PII), For Official Use Only (FOUO), and Controlled Unclassified Information (CUI) documents inside appropriate burn bags; collect (monthly) full burn bags containing such documents from client/contractor staff
Assist with developing workforce announcements, using forms to generate surveys, manage training registration
Required Qualifications:
4+ years of experience as an Administrative Assistant or similar experience
Demonstrated ability to effectively communicate orally and in writing, to include writing and preparing memorandums, letters, and other official correspondence.
Proficiency in SharePoint and Microsoft Teams.
Demonstrated ability to monitor important and complex projects concurrently
Knowledge of Microsoft Word, Excel, Power Point, Adobe PDF and email software
Demonstrated skill in problem-solving and critical-thinking
Experience in developing and editing instructions, user-guides, correspondence and briefs/presentations.

Preferred Qualifications:
Active DoD Secret Clearance
Bachelor’s degree
MS Teams experience

Work Environment and Mental/Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.
Typical office environment with no unusual hazards.
The noise level in the work environment is usually moderate.
Constant sitting while using the computer terminal.
Constant use of sight abilities while reviewing documents.
Constant use of speech/hearing abilities for communication.
Occasional reaching, stooping, kneeling, or crouching may be required.
Occasional lifting, up to 20 pounds.
A constant state of mental alertness.
Frequent work under deadlines.

As a result of Executive Order 14042 and Federal Contractor mandatory vaccination requirements, all Marlin Alliance employees must receive a full cycle, either a single dose in a single dose series or both doses in a two-dose series, of the COVID-19 vaccine, except in circumstances where an employee may be legally entitled to an accommodation. Pending the work location and nature of the position, there may be circumstances in which heightened safety protocols (e.g. social distancing, face coverings) are required.
Disclaimer:
This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.
To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities.
This document does not create an employment contract, implied or otherwise, other than an “at-will” relationship.
An Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
abilities

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