Administrative Assistant – Security and Surveillance – Philadelphia Job Vacancy in Live! Casino and Hotel Philadelphia Philadelphia, PA 19148 – Latest Jobs in Philadelphia, PA 19148 – updated today

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Company Name : Live! Casino and Hotel Philadelphia
Location : Philadelphia, PA 19148
Position : Administrative Assistant – Security and Surveillance – Philadelphia

Job Description : Overview:

Why We Need Your Talents

The Administrative Assistant is responsible for providing full service administrative support to the Director of Security and Director of Surveillance. The Administrative Assistant will assist in coordinating all offices services; managing daily schedules, responsible for management of office equipment, answering multiple phone lines, routing calls, composing general correspondences, receiving guests to the office, coordinating travel arrangements, assisting with budget preparation/financial reports, taking notes/meeting minutes, records control and special administrative and clerical projects.
Responsibilities:

Where You’ll Make an Impact

Assist with the responsibility of managing and efficient operation of executive office equipment to include but not limited to phones, copiers, smart phones, and personal computers.
Analyzes office methods daily in order to improve workflow, simplify reporting procedures, or implement cost reductions.
Set up and coordinate meetings for the AGM and other executive staff which may include room set up of audio visual equipment, conference phones and ordering refreshments.
Research and analyze data to prepare reports to support AGM sponsored/related projects and initiatives.
Answer department phones lines, greet guests, and keep records of calls and visitors; take concise messages and distribute timely to appropriate personnel.
May act as focal point for vendors, suppliers and community organizations seeking to and currently doing business with company.
Provide warm and genuine service to our team members and guests, while delivering prompt communication and follow up.
Maintain accurate records.
Use discretion when handling all tasks.
Serve as back up to Executive Assistant/Office Manager.
Perform general clerical and administrative office duties.
Protects Operations by keeping information confidential.
Other duties as assigned.
Qualifications:

Skills You’ll Need to Succeed

Must be proficient in the use of modern office equipment and software packages inclusive of but not limited to personal computers, Microsoft, Word, Power Point and Excel.
Ability to solve complex problems and assigned duties under frequent time pressures in an interruptive environment.
Ability to analyze and interpret departmental needs. .
Ability to maintain mental concentration for significant periods of time.
Ability to be flexible with work schedule (position may require extended hours, including evening and weekends).

A Few Must Haves

Five (5) to Seven (7) years of experience in a high volume executive office environment.
Must be able to comply with all state gaming regulations, which may include obtaining a license.
Two year associates degree in secretarial science/office management or a combination of experience and education in equivalent field.

Perks We Offer You

Comprehensive health coverage for full-time and part-time Team Members and their eligible dependents
Generous retirement savings options are available.
Free uniforms
Free parking
Discounted meals
Service and Attendance bonuses
Tuition reimbursement
Discounts on hotels, theme parks, travel, and more!

Physical Requirements

75% sitting, 25% standing
Constantly viewing computer screen for hours at times throughout work day.

Life at Live!

24/7 high energy casino with a culture committed to fairness, teamwork, and most importantly FUN.
Exposed to alcohol, cigarette and cigar smoke, bright lights, and loud noises.
You will work in an environment where smoking is allowed.

It is a condition of employment that all new hires who receive job offers after Dec 4, 2021 be fully vaccinated against COVID 19. (A booster shot is not required.). A copy of your COVID-19 Vaccination Record Card, or medical certification from your physician, will be required on your first day of employment. Live! Casino will make reasonable accommodations for disability or sincerely-held religious beliefs.

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